Request for Proposal (RFP) for Property Cleanup Services

City Recorder's Office
Shilo Baker, City Recorder
90 N. Main St., Tooele UT 84074
Ph: 435-843-2113 | www.tooelecity.gov
Separate line-item pricing for junked or inoperable vehicle removal, per each
vehicle
Any minimum charges or trip fees, if applicable.
o
* Estimated response time after notification.
* Proof of insurance and business licensing.
* References from at least three (3) recent similar projects, and work with past municipal
clients.
CONTRACT TERM
The contract will be effective from the award date through June 30, 2028, with the option for
renewal or extension upon mutual agreement.
EVALUATION CRITERIA
Proposals will be evaluated based on the following:
* Cost effectiveness and clarity of pricing.
* Experience and qualifications.
* Responsiveness and availability.
* Quality of references.
* Compliance with City requirements.
SUBMISSION INSTRUCTIONS
Sealed proposals will be received by the Tooele City Recorder in Room 227, of Tooele City Hall
located at 90 North Main, Tooele, Utah 84074 until 2:00 P.M. on Thursday, October 29, 2026,
and then at said office will be publicly opened and read aloud. Electronic proposals will not be
accepted. Late submissions will not be considered.
RESERVATION OF RIGHTS
Tooele City reserves the right to:
* Reject any or all proposals.
* Waive any informalities or irregularities.
* Select the proposal deemed most advantageous to the City.
Any questions regarding this RFP should be submitted in writing to ffinai@tooelecity.gov.
Responses to inquiries will be provided promptly to all prospective proponents.
TOOELE CITY RETENTION AND CLASSIFICATION SCHEDULE 2/Page
Primary designation is public unless otherwise stated in the schedule.

AGREE MENT
TOOELE CITY CORPORATION, a municipal corporation of the State of Utah, (hereinafter "City"),
and ________________ [NAME] of __________________________ [ADDRESS], a(n)
_________________________ [individual/company type], (hereinafter "Contractor") enter into this
Agreement on the day of , 20 _(the "Effective Date").
Now, therefore, in consideration of the promises contained in this Agreement, the City and the
Contractor agree to the following:
1. Services (Scope of Work). The Contractor sh all provide the following services to the City:
Removal of overgrown weeds and vegetation, removal of trash, debris, and junk materials,
towing/removal and proper disposal of junked or inoperable vehicles, legal and environmentally
responsible disposal of all waste materials, documentation (before and after photos, work summary,
etc.)
2. Disclaimer of Right of Control. Contractor shall perform its duties competently. The City
disclaims any right to control the Contractor's performance of the Services.
3. Compensation.
a. Rate. The City shall pay the Contractor the hourly and/or unit bid prices as shown on the
Bidders Proposal for the respective work elements. The Contractor shall submit work
orders for each project location to the City for review and approval prior to commencement
of work at each location. The total Contract amount shall not exceed $20,000 for fully
performing the Services, pursuant to invoice.
b. Total Cost Contract. This Agreement is a "Total Cost Contract." The contract Rate
includes all costs and expenses associated with the provision of the Services.
c. No Benefits. The parties specifically agree that as an independent contractor, Contractor
neither claims nor is entitled to benefits accorded City employees.
4. Term of Agreement. Contractor shall fully perform the Services by June 30, 2028, renewable upon
agreement of both parties.
5. Termination. The City may terminate this Agreement at any time. Should the City terminate this
Agreement prior to the Services being fully performed, the City shall pay for those Services
performed.
6. Indemnification and Insurance.
a. Contractor Liability Insurance. Contractor shall obtain and maintain liability insurance in
the amount of at least $1,000,000. Contractor shall list the City as an additional insured on
endorsements issued under its liability insurance policy. Contractor shall require that all
of its subcontractors list the City as an additional insured on endorsements issued under
their respective liability insurance policies, with respect to the Services rendered under this
Agreement.
b. Contractor Indemnification. Contractor shall indemnify and hold the City and its agents
harmless from all claims of liability for injury or damage caused by any intentional or

negligent act or omission of Contractor and/or its agents and subcontractors arising out of
or related to this Agreement.
c. Contractor Workers' Compensation Insurance. Contractor shall purchase and maintain
workers compensation insurance for all of its employees. In the alternative, assuming
eligibility, Contractor may obtain a Workers' Compensation Coverage Waiver from the
Utah Labor Commission. Contractor shall verify that all its subcontractors have purchased
and do maintain workers compensation insurance for their employees or have obtained an
exclusion, and shall indemnify the C ity against claims resulting from a failure to obtain
and maintain the insurance.
d. Performance and Payment Bonds. Contractor shall obtain performance and payment bonds
in form amount sufficient to the City.
e. Evidence of Contractor Insurance. Contractor shall provide written evidence of liability
insurance, including all Contractor and subcontractor endorsements, workers
compensation insurance or exclusion, and payment and performance bonds to the City
within ten (10) days of the Effective Date. The City will not make any payments under
this Agreement until it receives from Contractor the evidence required under this section.
f. Status Verification Indemnification. Contractor shall indemnify and hold the City and its
agents harmless from all claims resulting from any violation of immigration status
verification obligations contained in U.C.A. 63G-11-103 et seq.
g. Post-Retirement Release. Contractor shall release the City from all claims related to any
alleged violation of State of Utah post-retirement employment rules, and shall complete
and return to the City the attached certification and release.
h. Governmental Immunity. The City is a governmental entity subject to the Utah
Governmental Immunity Act ("Act"; U.C.A. Chapter 63G-7), and does not waive any
procedural or substantive defense or benefit provided by the Act or by comparative
legislative enactment, including UCA 63G-7-604 regarding limitation of judgments. Any
indemnity and insurance obligations incurred by the City under this agreement are
expressly limited to the amounts identified in the Act.
7. Business License. If required by Tooele City Code 5-1-1 et seq., Contractor shall obtain a Tooele
City business license.
8. Complete Agreement. This Agreement is the only agreement or understanding between the parties,
and may be modified or amended only by a written document signed by both parties.
9. Waiver of Jury Trial. The Parties irrevocably waive any and all right to trial by jury in any legal
proceeding arising out of or relating to this contract and the transactions contemplated.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
TOOELE CITY CORPORATION CONTRACTOR
____________________________________ _______________________________________
Maresa Manzione, Tooele City Mayor Signature
Print Name/Title:_________________________
Attest:
____________________________________
Shilo Baker, Tooele City Recorder
SEAL
Approved as to form:
_____________________________________
Matthew C. Johnson, Tooele City Attorney
(Revised 01/08/2026)

UTAH RETIREMENT SYSTEMS
POST-EMPLOYMENT/POST-RETIREMENT
RESTRICTIONS ACT CERTIFICATION & RELEASE
Tooele City is a Utah Retirement System (URS) participating agency. As a participating agency, post-
retirement employment/vendor/contractor rules apply. Post-retirement employment means returning
to work either on our payroll or as a vendor/contrac tor for a URS participating employer following your
retirement date with the Utah Retirement Systems. Different standards apply depending on whether you
return to work within one year or after one year from your retirement date with URS.
You must separate from employment (including part-time and vendor/contractor arrangements) with any
participating employer for one year following your retirement date with URS, unless eligible exclusions
apply.
You are responsible for understanding post-retirement employment rules and ensuring there is no
violation of such rules by providing services to Tooele City Corporation. If you have any questions, call
the URS office at 801-366-7770 or 800-695-4877 before you begin any work for or provide any services
to Tooele City.
CHECK APPLICABLE BOX:
Contractor (a sole proprietor) certifies that he or she is NOT a Utah State Retirement Systems
(URS) retiree and acknowledges that should he/she retire from the URS system in the future, he/she
assumes all responsibility for compliance with post-retirement reemployment restrictions, notifications,
and/or penalties that may occur at any time in the future.
Contractor (on behalf of a partnership, LLC, company, or corporation) certifies that NO officer or
principal is a Utah State Retirement Systems (URS) retiree and acknowledges that should he/she retire
from the URS system in the future, he/she assumes all responsibility for compliance with post-retirement
reemployment restrictions, notifications, and/or penalties that may occur at any time in the future.
Contractor certifies that following contractor(s), officer(s) or principal(s) of the business ARE Utah
State Retirement Systems (URS) retiree(s). Contractor further certifies that the URS office has been
properly notified of post-retirement reemployment of such individuals. Contractor assumes all
responsibility for compliance with post-retirement reemployment restrictions, notifications, and
or/penalties that may occur at any time in the future if found to be in violation. URS Retirees:
Name: _________________________________ Social Security Number: ________________
Name: _________________________________ Social Security Number: ________________
[State law requires that the City, through Human Resources, provide such information to URS.]
As a condition of doing business with Tooele City, you hereby accept responsibility and waive all claims of
joint liability against Tooele City for any violations of the URS post-retirement re-employment/
vendor/contractor rules.
________________________________________ ______________________________
Contractor Signature Date