RFP26-012 Project Information | Addendum 2

Location:	Missouri
Posted:	Mar 10, 2026
Due:	Mar 11, 2026
Agency:	Missouri Western State University
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL RFP26-012

FOR

EXTERNAL AUDITING SERVICES

Submission Deadline: March 9, 2026

2:00 P.M. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the

Purchasing Department at purchase@missouriwestern.edu. All questions and/or clarifications can

be sent at any time regarding this RFP to the Purchasing Department until 12:00 PM CST on

February 27, 2026. Questions received after this date may not be answered. Please reference the

RFP26-012 on all correspondence. Answers to the submitted questions will be emailed to each

Vendor as an addendum to this solicitation. It is the responsibility of all interested parties to read

this information and return it as part of the RFP confirming receipt.

Table of Contents

Purpose of Request............................................................................................................................... 3

Scope.......................................................................................................................................................... 3

Qualifications…………………………………………………………………………………………………………….5

Questions ................................................................................................................................................. 6

Submission Deadline ........................................................................................................................... 6

Timeline ................................................................................................................................................... 6

Proposal Instructions .......................................................................................................................... 6

Evaluation ................................................................................................................................................ 7

Attachment A: ... ..................................................................................................................................... 9

Attachment B: ......................................................................................................................................11

University Standard Terms and Conditions .............................................................................. 12

Missouri Western State University

EXTERNAL AUDITING SERVICES

RFP26-012

Page 2 of 16

Purpose of Request

Proposals are being sought from parties interested in providing external auditing services from

Missouri-licensed Certified Public Accountants (CPAs) for Missouri Western State University,

MWSU, for all financial statements audits for three fiscal years to include 2026, 2027, and 2028.

MWSU’s fiscal year runs from July 1st through June 30th. Audit of the basic financial

statements includes the Statement of Net Position; Statement of Revenues, Expenses, and

Changes in Net Position; Statement of Cash Flows and the Notes to Financial Statements.

Scope of Services

Services shall include preparing, reporting on, filing, and reviewing:

1. Fund Groups

A. Current Fund

1. Unrestricted

a. General Operating

b. Auxiliary Enterprise

2. Restricted

3. Loan Funds

4. Plant Funds

5. Agency Funds

2. The financial statements will be prepared in accordance with the Governmental

Accounting Standards Board Statement No. 35, Basic Financial Statements and

Management’s Discussion and Analysis for Public Universities.

3. The University prepares its financial statements as a business-type activity in

conformity with applicable pronouncements of GASB. The University has the option

to apply all Financial Accounting Standards Board (FASB) pronouncements that were

issued after November 30, 1989, unless the FASB pronouncement conflicts with or

contradicts a GASB pronouncement. The University has elected not to apply FASB

pronouncements issued after the applicable date.

4. The Audit must conform to generally accept auditing standards; the standards for

financial audits contained in Governmental Auditing Standards, issued by the

Comptroller General of the United States; the single Audit Act Amendments of 1996;

and the provisions of OMB Circular A-133. Additional directives established by the

State Auditor’s Office should be followed.

5. Special report requirements of the following must be met as to either opinion or

review as required:

A. Guaranteed Student/Federal Direct Loans

B. Alternative Direct Loans

C. Supplemental Educational Opportunity (SEOG)

D. Pell Grants

Missouri Western State University

EXTERNAL AUDITING SERVICES

RFP26-012

Page 3 of 16

E. University Work Study

F. NCAA Audit Requirements (every third year: FY28)

G. Any Special Requirements of Revenue Bond Issues

H. Other reports as they become required

6. Audit Guidelines as set forth in OMB Circular A-133 for Guaranteed Student

Loan/Federal Direct Loans, Alternative Direct Loans, Perkins, University Work

Study, Pell and Supplemental Educational Opportunity. Grants will be used in

auditing the programs. Any additional guidelines available for these programs or

areas will be used.

7. Financial statements will be supplied to the auditors by August 28, 2026 (or

negotiated date). Needed reconciliations and/or an analysis of certain accounts will

be prepared as agreed upon between the auditor and management. Computer time

will be made available should the auditors wish to use audit tapes for the financial

audit. Such computer time will be scheduled as to be convenient for both

management and the auditor.

8. A management letter covering internal control weaknesses and suggested

management improvements will be prepared and the University’s responses to this

letter will be included following each recommendation in the letter.

9. The exit conference at the conclusion will include member(s) of the Board of

Governors, University personnel and representatives of the accounting firm.

10. Copies of work papers, flow charts, etc., which would be of value to the University,

will be made available to management.

11. Charges may be billed as work progresses monthly in accordance with actual time

spent as it relates to the total estimated fee, not to exceed 80%, until all reports and

letters are delivered to the University.

12. Time Table

A. Auditors may do financial aid audit the second/third week of July or a

mutually agreed upon time frame.

B. Preliminary internal control and staff interviews shall be completed on a

mutually agreed upon time frame.

C. Auditors will provide the preliminary drafts by September 28, 2026 and the

final reports will be delivered no later than October 12, 2026. The accounting

firm will be responsible for printing and supplying the final reports.

D. Auditors may be present on and around June 30, 2026 to observe inventories

and perform any other audit tests deemed necessary. Exact date to be

determined.

13. The initial term of the contract shall be for one (1) year with the option to renew for

up to two (2) additional one (1)-year terms.

Missouri Western State University

EXTERNAL AUDITING SERVICES

RFP26-012

Page 4 of 16

Qualifications

Related Client Experience

Please list contact information for at least three organizations to which you have provided the

product and related services listed in the scope. The Vendor authorizes MWSU to contact

such clients regarding the delivery and execution of the product you provide. References

should include the following information:

 Business name and address

 Contact name and telephone number

 Description of project

Audit Plan

Provide a detailed explanation of the proposed audit plan. Include the following five sections:

 Scope

 Steps to be performed

 Expected involvement of MWSU’s staff (financial and information services

including estimated hours and tasks to be performed)

 Automated tools to be used

 Reporting and format

Proposed Audit Schedule

Provide a timeline that explains the steps from engagement to reporting, including proposed

completion dates and estimated hours.

Proposed Audit Team and Credentials

Provide detailed information about the staff who will be assigned to MWSU’s audit

engagement including names, related client experience, education, skills, licensing and

credentials, and home office. For reference purposes, provide the names and contact

information for other, similarly sized clients of the partner and manager who will be assigned

to our organization. The accounting firm will furnish a brief description of their firm and a

list of persons to be assigned to the job with background material as to their qualifications

and expertise in auditing Universities and/or other not-for-profit organizations. MWSU

reserves the right to reject any member of the audit firms’ staff, which it feels to be

unqualified. The firm will replace any rejected member by another person deemed acceptable

by the University.

Missouri Western State University

EXTERNAL AUDITING SERVICES

RFP26-012

Page 5 of 16

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP26-012 Project Information | Addendum 2 | Meeting Announcement

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