PROFESSIONAL AUDITING SERVICES
| Location: | Texas |
|---|---|
| Posted: | Apr 27, 2026 |
| Due: | May 29, 2026 |
| Agency: | Jacksonville city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP# 2026-300-01 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP# 2026-300-01
|
| Bid Title: |
PROFESSIONAL AUDITING SERVICES
|
| Category: | Request for Proposal |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
April 27, 2026
CITY OF JACKSONVILLE, TEXAS
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
RFP# 2026-300-01
315 S. Ragsdale St.
JACKSONVILLE, TEXAS 75766
PROFESSIONAL AUDITING SERVICES
Page 1 of 26
REQUEST FOR PROPOSALS
April 27, 2026
Contents
INTRODUCTION............................................................................................................................................. 4
General Information ................................................................................................................................. 4
Term of Engagement................................................................................................................................. 4
Subcontracting .......................................................................................................................................... 4
NATURE OF REQUIRED SERVICES.................................................................................................................. 5
General...................................................................................................................................................... 5
Scope of Work to be Performed ............................................................................................................... 5
Auditing Standards to be Followed........................................................................................................... 5
Reports to be Issued ................................................................................................................................. 5
Special Considerations .............................................................................................................................. 6
Working Paper Retention and Access to Working Papers ........................................................................ 6
NATURE OF ADDITIONAL SERVICES INCLUDED IN SCOPE............................................................................. 6
Scope of Additional Services ..................................................................................................................... 6
Reports to Be Issued ................................................................................................................................. 7
DESCRIPTION OF THE GOVERNMENT ........................................................................................................... 7
Name of Contact Persons/Organizational Chart/Location of Offices ....................................................... 7
Background Information ........................................................................................................................... 7
Reporting Entity ........................................................................................................................................ 7
Budgetary Basis of Accounting ................................................................................................................. 8
Pension Plans ............................................................................................................................................ 8
Component Unit........................................................................................................................................ 8
Magnitude of Finance Operations ............................................................................................................ 8
Internal Audit Function ............................................................................................................................. 8
Availability of Prior Audit Reports and Working Papers ........................................................................... 8
TIME REQUIREMENTS ................................................................................................................................... 9
Proposal Calendar ..................................................................................................................................... 9
Notification and Contract Dates ............................................................................................................... 9
Audit Schedule .......................................................................................................................................... 9
ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION ........................................... 9
Finance Department and Clerical Assistance............................................................................................ 9
Statements And Schedules to Be Prepared by the Staff of the City ......................................................... 9
Work Environment and Technology Access.............................................................................................. 9
PROFESSIONAL AUDITING SERVICES
Page 2 of 26
REQUEST FOR PROPOSALS
April 27, 2026
PROPOSAL REQUIREMENTS ........................................................................................................................ 10
General Requirements ............................................................................................................................ 10
Submission of Proposals ......................................................................................................................... 10
Technical Proposal .................................................................................................................................. 11
Specific Audit Approach .......................................................................................................................... 12
Identification of Anticipated Potential Audit Problems.......................................................................... 12
Report Format......................................................................................................................................... 12
Sealed Dollar Cost Bid ............................................................................................................................. 12
Rates for Additional Professional Services.............................................................................................. 13
Manner of Payment ................................................................................................................................ 13
Status of Auditor ..................................................................................................................................... 13
Warranties .............................................................................................................................................. 13
EVALUATION PROCEDURES ........................................................................................................................ 13
Review of Proposals ................................................................................................................................ 13
Evaluation Criteria................................................................................................................................... 14
Oral Presentations .................................................................................................................................. 15
Final Selection ......................................................................................................................................... 15
Right to Reject Proposals ........................................................................................................................ 15
APPENDICES ................................................................................................................................................ 16
APPENDIX A: ORGANIZATIONAL CHART ..................................................................................................... 17
APPENDIX B: LIST OF KEY OFFICIALS ........................................................................................................... 18
APPENDIX C: FISCAL YEAR 2025-2026 AUDIT SCHEDULE............................................................................ 19
APPENDIX D: SCHEDULES PREPARED BY CLIENT......................................................................................... 21
APPENDIX E: COST PROPOSAL FORM ......................................................................................................... 23
APPENDIX F: PROPOSERS WARRANTIES ..................................................................................................... 25
APPENDIX G: INSURANCE REQUIREMENTS ................................................................................................ 26
PROFESSIONAL AUDITING SERVICES
Page 3 of 26
REQUEST FOR PROPOSALS
April 27, 2026
INTRODUCTION
General Information
The City of Jacksonville, Texas (“City”) is requesting proposals from qualified firms of certified public
accountants to audit its financial statements for the fiscal year ending September 30, 2026, with the
option of auditing its financial statements for each of the four (4) subsequent fiscal years. These audits
are to be performed in accordance with generally accepted auditing standards as well as the following
additional requirements:
There is no express or implied obligation for the City to reimburse responding firms for any expenses
incurred in preparing proposals in response to this request.
A pre-proposal conference for all the firms interested in submitting a proposal will be held at 11:00 AM
on May 18, 2026 at 315 S. Ragsdale St., Jacksonville, TX 75766 in the City Council Chambers to answer
questions about the engagement. After this preproposal conference, any inquiries concerning the
request for proposals should be addressed to the Finance Director.
To be considered, one physical and one digital copy of the proposal must be received by the Finance
Director at 315 S. Ragsdale St., Jacksonville, Texas 75766 by 3:00PM on May 29, 2026. The physical
address is 315 S. Ragsdale St., Jacksonville, Texas 75766 and the mailing address is P.O. Box 1390
Jacksonville, Texas 75766-1390. The City reserves the right to reject any or all proposals submitted.
Proposals submitted will be evaluated by the City based on criteria established within this proposal.
During the evaluation process the City reserves the right, where it may serve the City's best interest, to
request additional information or clarification from proposers, or to allow corrections of errors or
omissions. At the discretion of the City, firms submitting proposals may be requested to make oral
presentations as part of the evaluation process.
The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless
of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the
conditions contained in this request for proposals, unless clearly and specifically noted in the proposal
submitted and confirmed in the contract between the City and the firm selected.
It is anticipated the selection of a firm will be completed by June 9, 2026. Following the notification of
the selected firm it is expected a contract will be executed between both parties by June 12, 2026.
Term of Engagement
A five (5) - year contract is contemplated, subject to annual review, the satisfactory negotiation of terms
(including a price acceptable to both the City and the selected firm), the concurrence of the City Council
and the annual availability of an appropriation.
Subcontracting
Firms submitting proposals may consider subcontracting portions of the engagement to small audit
firms or audit firms owned and controlled by socially and economically disadvantaged individuals. If this
is to be done, that fact, and the name of the proposed subcontracting firms, must be clearly identified in
the proposal. Following the award of the audit contract, no additional subcontracting will be allowed
without the express prior written consent of the City.
PROFESSIONAL AUDITING SERVICES
Page 4 of 26
REQUEST FOR PROPOSALS
April 27, 2026
NATURE OF REQUIRED SERVICES
General
The City is soliciting the services of qualified firms of certified public accountants to audit its financial
statements for the fiscal year ending September 30, 2026, with the option to audit the City’s financial
statements for each of the four (4) subsequent fiscal years. These audits are to be performed in
accordance with the provisions contained in this request for proposals.
Scope of Work to be Performed
The City values a collaborative working relationship and expects timely communication and
responsiveness throughout the audit process. The City desires the auditor to express an opinion on the
fair presentation of its governmental activities, its business-type activities, its aggregated discretely
presented component unit, each of its major funds, and its aggregated remaining fund information in
conformity with generally accepted accounting principles.
The auditor is not required to audit the combining and individual fund financial statements and
supporting schedules. However, the auditor is to provide an “in-relation-to” report on the combining
individual fund financial statements and supporting schedules based on the auditing procedures applied
during the audit of the basic financial statements.
The auditor is not required to audit the introductory and statistical sections of the report, but should be
reviewed for consistency with the audited financial statements.
The auditor shall also be responsible for performing certain limited procedures involving required
supplementary information required by the Governmental Accounting Standards Board as mandated by
generally accepted auditing standards.
The auditor’s assistance and consultation will be required in implementing new GASB and FASB
statements at the earliest possible date, even if prior to the required effective date.
Auditing Standards to be Followed
The audit shall be performed in accordance with Generally Accepted Auditing Standards (GAAS) as set
forth by the American Institute of Certified Public Accountants, the standards for financial audits set
forth in the U.S. Government Accountability Office’s Government Auditing Standards, the provisions of
the Single Audit Act, as amended, and the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (2 CFR Part 200, Subpart F).
The City anticipates that a Single Audit will be required for the foreseeable future due to federal funding
associated with the Texas Water Development Board (TWDB). Accordingly, the auditor shall include
Single Audit procedures and reporting as part of the base audit engagement.
Reports to be Issued
Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue a
report on the fair presentation of the financial statements in conformity with generally accepted
accounting principles.
The auditor shall communicate in a letter to management any reportable conditions found during the
audit. A reportable condition shall be defined as a significant deficiency in the design or operation of
PROFESSIONAL AUDITING SERVICES
Page 5 of 26
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