09 2526 RESURFACING 3 ROADS

R B
EQUEST FOR IDS
For
CHESTERFIELD COUNTY
CTC Resurfacing - 3 ROADS
RFB: 09-2526
Advertisement Date: March 16, 2026
Project Number: 09-2526
Bids Due: April 13, 2026, 2:00 PM
Length: 0.5 Miles
Type: Resurfacing, Full Depth Patching (3 County Roads) in Chesterfield
County, South Carolina
Engineer:
A. Morton Thomas & Associates, Inc (AMT)
Contractor:
Address:
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Table of Contents
SECTION I: NOTICE TO CONTRACTORS ................................................................................................................................................... 5
SECTION II: CHESTERFIELD COUNTY DOCUMENTS ................................................................................................................................ 7
REQUEST FOR BID ................................................................................................................................................................................... 8
SCOPE OF SOLICITATION ........................................................................................................................................................................ 9
INSTRUCTIONS TO OFFERORS ................................................................................................................................................................ 9
DEFINITIONS ........................................................................................................................................................................................... 9
COMPETITON .......................................................................................................................................................................................... 9
COUNTY AS PROCUREMENT AGENT ..................................................................................................................................................... 10
ADMENDMENTS TO SOLICITATION ....................................................................................................................................................... 10
BID AS OFFER TO CONTRACT ................................................................................................................................................................ 10
DUTY TO INQUIRE ................................................................................................................................................................................. 10
QUESTIONS FROM OFFERORS ............................................................................................................................................................... 10
RESTRICTIONS APPLICABLE TO OFFERORS ............................................................................................................................................ 10
PROPRIETARY/CONFIDENTIAL INFORMATION ...................................................................................................................................... 10
DO NOT OMIT TAXES FROM BID ........................................................................................................................................................... 11
SUBMITTING YOUR OFFER OR MODIFICATIONS ................................................................................................................................... 11
SIGNING YOUR OFFER ........................................................................................................................................................................... 11
DEADLINE FOR SUBMISSION OF OFFER ................................................................................................................................................ 11
SUBMITTING YOUR OFFER OR MODIFICATIONS: .................................................................................................................................. 11
PUBLIC OPENING .................................................................................................................................................................................. 12
RESPONSIVENESS/IMPROPER OFFERS .................................................................................................................................................. 12
AWARD ................................................................................................................................................................................................. 12
AWARD NOTIFICATION ......................................................................................................................................................................... 12
PROTESTS .............................................................................................................................................................................................. 12
SPECIAL INSTRUCTIONS: ....................................................................................................................................................................... 13
PRE-BID CONFERENCE - NOT REQUIRED/REQUIRED ............................................................................................................................. 13
SUBMISSIONS OF QUESTIONS ............................................................................................................................................................... 13
ADDITIONAL INFORMATION INQUIRIES ................................................................................................................................................ 13
ADMINISTRATIVE RULES FOR RFP ......................................................................................................................................................... 13
TERMINOLOGY ...................................................................................................................................................................................... 13
AMENDMENTS ...................................................................................................................................................................................... 13
DISCUSSIONS/NEGOTIATIONS .............................................................................................................................................................. 13
PREPARATION OF BID ........................................................................................................................................................................... 13
BID FORMAT ......................................................................................................................................................................................... 13
CORRECTIONS MADE BY OFFEROR ....................................................................................................................................................... 14
COUNTY RESPONSIBILITY TO BID .......................................................................................................................................................... 14
OFFERORS RESPONSIBILITIES ................................................................................................................................................................ 14
WITHDRAWAL OF BIDS ......................................................................................................................................................................... 15
MINIMUM QUALIFICATIONS ................................................................................................................................................................. 15
REJECTION OF OFFERS .......................................................................................................................................................................... 15
EVALUATION OF BIDS ........................................................................................................................................................................... 15
EVALUATION CRITERIA.......................................................................................................................................................................... 16
DISCUSSIONS WITH RESPONSIVE OFFERORS ........................................................................................................................................ 16
ORAL PRESENTATION ............................................................................................................................................................................ 16
NOTIFICATION OF INTENT OR STATEMENT OF AWARD ........................................................................................................................ 16
UNSUCCESSFUL OFFERORS; .................................................................................................................................................................. 16
RIGHT TO PROTEST ............................................................................................................................................................................... 16
TERMS AND CONDITIONS ..................................................................................................................................................................... 16
AFFIRMATIVE ACTION ........................................................................................................................................................................... 16
ASSIGNMENT ........................................................................................................................................................................................ 16
CONTRACT AMENDMENTS ................................................................................................................................................................... 16
COMPLIANCE WITH LAWS .................................................................................................................................................................... 16
FORCE MAJEURE: .................................................................................................................................................................................. 17
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TABLE OF CONTENTS CONTINUED
INDEMNIFICATION ................................................................................................................................................................................ 17
LEGAL OR CONSULTANT SERVICES ........................................................................................................................................................ 17
PAYMENT FOR GOODS & SERVICES ...................................................................................................................................................... 17
PRIME CONTRACTOR RESPONSIBILITY: ................................................................................................................................................. 17
RECORDS RETENTION & RIGHT TO AUDIT ............................................................................................................................................ 17
SC LAW CLAUSE .................................................................................................................................................................................... 18
SUBCONTRACTING ................................................................................................................................................................................ 18
TERMINATION ....................................................................................................................................................................................... 18
OFFEROR RESPONSIBILITY .................................................................................................................................................................... 18
OWNERSHIP OF MATERIAL ................................................................................................................................................................... 18
SOUTH CAROLINA SALES TAX................................................................................................................................................................ 19
PROHIBITION OF GRATUITIES ............................................................................................................................................................... 19
SCOPE OF WORK/SPECIAL INSTRUCTIONS: ........................................................................................................................................... 19
CALENDAR OF EVENTS .......................................................................................................................................................................... 19
SOLICITATION AVAILABLE TO VENDORS ............................................................................................................................................... 19
OFFEROR'S QUESTIONS DUE: ................................................................................................................................................................ 19
OFFEROR'S QUESTIONS ANSWERED ..................................................................................................................................................... 19
DEADLINE FOR RECEIPT OF OFFERS ...................................................................................................................................................... 19
LOCATION FOR RECEIPT OF OFFERS:..................................................................................................................................................... 19
SECTION III: EXHIBITS ......................................................................................................................................................................... 20
NON-COLLUSION AFFIDAVIT: ............................................................................................................................................................... 21
CERTIFICATE OF FAMILIARITY ............................................................................................................................................................... 22
REQUEST FOR WRITTEN RESPONSE ...................................................................................................................................................... 23
"NO RESPONSE" RESPONSE FORM ....................................................................................................................................................... 24
SECTION IV: BID DOCUMENTS ............................................................................................................................................................. 25
BID BOND ............................................................................................................................................................................................. 26
BID FORM ............................................................................................................................................................................................. 27
SECTION V: GENERAL CONDITIONS & CONTRACT ................................................................................................................................ 33
GENERAL CONDITIONS ......................................................................................................................................................................... 34
FORM OF AGREEMENT ......................................................................................................................................................................... 39
PERFORMANCE BOND .......................................................................................................................................................................... 44
PAYMENT BOND ................................................................................................................................................................................... 45
SECTION VI: SPECIAL PROVISIONS ....................................................................................................................................................... 46
DEFINITION AND TERMS ....................................................................................................................................................................... 47
SUBSTANTIAL COMPLETION OF WORK................................................................................................................................................. 47
STANDARD DRAWINGS ......................................................................................................................................................................... 47
AWARD OF CONTRACT ......................................................................................................................................................................... 47
BID ITEMS AND QUANTITIES................................................................................................................................................................. 47
CONSTRUCTION STAKES, LINES, AND GRADES ..................................................................................................................................... 48
QUALIFIED PRODUCT LISTINGS............................................................................................................................................................. 48
SOUTH CAROLINA MINING ACT ............................................................................................................................................................ 48
DBE PARTICIPATION ............................................................................................................................................................................. 48
CONSTRUCTION QUALITY CONTROL AND ASSURANCE TESTING .......................................................................................................... 48
INSURANCE REQUIREMENTS ................................................................................................................................................................ 48
RETAINAGE ........................................................................................................................................................................................... 48
PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 49
MANUFACTURERS MATERIALS CERTIFICATION AND CERTIFIED TESTS ................................................................................................ 49
REQUIRED MEDIA NOTIFICATION FOR CONSTRUCTION PROJECTS ...................................................................................................... 49
REQUIRED COMPLIANCE CONCERNING ILLEGAL ALIENS ...................................................................................................................... 49
PROSECUTION OF ROAD IMPROVEMENT WORK .................................................................................................................................. 49
CONTRACT TIME AND EXTENSION OF CONTRACT TIME ....................................................................................................................... 50
FAILURE TO COMPLETE WORK ON TIME .............................................................................................................................................. 50
COORDINATION OF UTILITY RELOCATION WORK WITH HIGHWAY CONSTRUCTION ........................................................................... 50
BORROW EXCAVATON FOR SHOULDERS .............................................................................................................................................. 50
MAINTENANCE STONE: ........................................................................................................................................................................ 50
WORK TO BE INCLUDED IN THIS PROJECT ............................................................................................................................................ 50
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TABLE OF CONTENTS CONTINUED
BITUMINOUS SURFACING..................................................................................................................................................................... 50
BITUMINOUS SURFACING - SINGLE TREATMENT TYPE 3 ...................................................................................................................... 51
BITUMINOUS SURFACING OPERATIONS ............................................................................................................................................... 51
ASPHALT PAVEMENTS .......................................................................................................................................................................... 51
HOT MIXED ASPHALT PAVEMENT/INTERMEDIATE/SURFACE COURSE ................................................................................................ 51
PRIME OR TACK COAT .......................................................................................................................................................................... 51
MILLING EXISTING ASPHALT PAVEMENT .............................................................................................................................................. 51
WARM MIXED ASPHALT PAVEMENT .................................................................................................................................................... 51
MAINTENANCE OF TRAFFIC .................................................................................................................................................................. 51
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES ........................................................................................................................... 52
TRAFFIC CONTROL ................................................................................................................................................................................ 52
PAVEMENT MARKINGS ......................................................................................................................................................................... 54
REMOVAL OF PAVEMENT MARKINGS .................................................................................................................................................. 54
CONSTRUCTION SCHEDULE .................................................................................................................................................................. 54
SURPLUS MATERIAL.............................................................................................................................................................................. 54
SEEDING ............................................................................................................................................................................................... 54
PERMANENT PIPE CULVERTS ................................................................................................................................................................ 54
LUMP SUM BID ITEMS .......................................................................................................................................................................... 54
HOT MIX ASPHALT (LIQUID INCLUDED) ................................................................................................................................................ 54
TESTING ................................................................................................................................................................................................ 54
WORK SCHEDULE ................................................................................................................................................................................. 54
ASPHALT BINDER ADJUSTMENT INDEX ................................................................................................................................................ 55
WARRANTY ........................................................................................................................................................................................... 55
BID DOCUMENTS .................................................................................................................................................................................. 55
HMA FULL DEPTH PATCHING ............................................................................................................................................................... 55
PATCH OVER PIPE CUT .......................................................................................................................................................................... 55
COMPLETION DATE .............................................................................................................................................................................. 55
CLEAN UP ............................................................................................................................................................................................. 55
SECTION VII: SUPPLEMENTAL SPECIFICATIONS .................................................................................................................................... 56
THE SOUTH CAROLINA MINING ACT..................................................................................................................................................... 57
PROMPT PAYMENT CLAUSE ................................................................................................................................................................. 58
EROSION CONTROL MEASURES ............................................................................................................................................................ 59
SECTION VIII: PROJECT INFORMATION ................................................................................................................................................ 61
RESURFACING PLANS ........................................................................................................................................................................... 62
PROJECT STANDARD DRAWINGS ........................................................................................................................................................ 63
PERMANENT CONSTRUCTION SIGNS .................................................................................................................................................. 68
SECTION IX: APPENDICES .................................................................................................................................................................... 69
APPENDIX A ......................................................................................................................................................................................... 69
APPENDIX B ........................................................................................................................................................................................ 70
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SECTION I: NOTICE TO CONTRACTORS
PROJECT NAME: Chesterfield CTC Resurfacing 2026
PROJECT NUMBER: 09-2526
PROJECT LOCATION: 3 ROADS in Chesterfield County, South Carolina
BID BOND/SECURITY: Required at 5% of the bid amount
PERFORMANCE BOND: Required at 100% of the bid amount
PAYMENT BOND: Required at 100% of the bid amount
DBE PARTICIPATION: Encouraged at 5% or greater
D P : Resurfacing, Full Depth Patching (3 County Roads) in Chesterfield
ESCRIPTION OF ROJECT
County, South Carolina
A GENCY /O WNER : Chesterfield County, 178 Mill St, Chesterfield SC 29709
E NGINEER : A. Morton Thomas & Associates, Inc.(AMT) 4105 Faber Place Drive Suite 120, North Charleston, SC 29405
Project Manager, Richard Turner, Phone: 843-385-5223
Email: rtruner@amtengineering.com
QUESTIONS: All questions, requests, and correspondence shall be addressed to the Project Manager,
Richard Turner. All questions concerning the Bid Documents shall be in writing and submitted by
March 30, 2026. All answers and questions will be sent to all known plan holders.
PLANS AND BIDDING DOCUMENTS: Chesterfield County Procurement Office
P D : Bid Documents may be obtained as electronic copy from the engineer or
LAN EPOSIT
the county website at no charge. $150.00 nonrefundable fee for hard copy
BID CLOSING AND OPENING: April 13, 2026
B S : Submit Sealed Bids clearly marked "RFB: 09-2526" with the bidder's name,
ID UBMITTAL
address, and South Carolina contractor license number on the envelope to: Chesterfield
County Finance Department, Attn: Heather Felts, Finance Director, 178 Mill Street,
Chesterfield, SC 29709
SUBSTANTIAL COMPLETION: Project will be completed and ready for final inspection on April 30, 2027
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IF YOU DOWNLOAD THIS DOCUMENT,
PLEASE EMAIL RICHARD TURNER AT
RTURNER@AMTENGINEERING.COM
SO THAT YOU CAN RECEIVE ANY
ADDENDA OR OTHER MODIFICATIONS
THAT MAY BE ISSUED AT A LATER
DATE.
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SECTION II: CHESTERFIELD COUNTY DOCUMENTS
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Solicitation: RFB: 09-2526
Description: Resurfacing, Full Depth
REQUEST FOR BID
Patching (3 Roads) in Chesterfield
County, South Carolina
Governmental Unit: Chesterfield
County
Procurement Officer: Heather Felts, Finance Director
CLOSING DATE AND TIME: April 13, 2026 at 2:00 PM
Issue Date: DATE, 2026
CLOSING LOCATION: Bids shall be submitted to the Chesterfield County Finance Department
Return Bid To: Express / Hand Carry To:
Chesterfield County Finance Department Chesterfield County Finance Department
Attention: Heather Felts, Finance Director Attention: Heather Felts, Finance Director
178 Mill Street 178 Mill Street
Chesterfield, SC 29709 Chesterfield, SC 29709
*** Solicitation Number and Opening Time must be shown on outside of sealed envelope ***
NUMBER OF COPIES TO BE SUBMITTED: One (2) original
Chesterfield County Paving (3 Roads) - RFB: 09-2526
PROCUREMENT FOR:
The above solicitation number shall be shown on the front of the sealed envelope in which this bid response is submitted.
Chesterfield County assumes no responsibility for unmarked envelopes being considered for award. Only one (1) bid per
envelope. Authorized company representative is required to sign in ink below on this page in the space provided. Any bid
not signed will be automatically rejected. It is requested that completed bids be either typewritten or handwritten in black
ink only. Facsimiles are not acceptable. If County offices are closed due to inclement weather, the bid response shall be
opened at the same scheduled hour on the 3rd working day (excluding County observed holidays) after the scheduled bid
opening date. Subject to the conditions, provisions and the enclosed information, sealed bid will be received at this office
until the stated date and time and then publicly opened.
The Term "Offer" Means Your "Bid"
Heather Felts
Finance Director
In compliance with the request for bid, and subject to all conditions thereof, the
undersigned offers and agrees to furnish any or all items proposed.
AUTHORIZED SIGNATURE PRINT NAME DATE
COMPANY NAME PHONE FAX
MAILING ADDRESS STATE ZIP CODE
EMAIL ADDRESS FEDERAL TAX NO.
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I. SCOPE OF SOLICITATION
It is the intent of the County of Chesterfield, South Carolina Purchasing Department to Solicit bids for:
Resurfacing, Full Depth Patching (3 County Roads) in Chesterfield
County, South Carolina - RFB: 09-2526
In accordance with all requirements stated herein.
SOLICITATION OUTLINE
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Administrative Rules for RFB
IV. Terms and Conditions
V. Scope of Work / Specification
May be Blank if Bidding Schedule / Cost Bids Attached
VI. Calendar of Events
VII. Exhibits
II. INSTRUCTIONS TO OFFERORS
A. General Instructions
1.0 DEFINITIONS
1.01 Except as otherwise provided herein, the following definitions are applicable to all parts of the solicitation.
For additional definitions see the terms and conditions below.
(1) AMENDMENT - means a document issued to supplement the original solicitation document.
(2) COUNTY - means the County of Chesterfield, South Carolina.
(3) BUYER - means the Procurement Officer.
(4) COVER PAGE - means the top page of the original solicitation on which the solicitation is identified by
number. Offerors are cautioned that Amendments may modify information provided on the cover
page.
(5) OFFER - means the bid or bid submitted in response to this solicitation. The term "Bid" is used
interchangeably with the term "Offer."
(6) OFFEROR - means the single entity submitting the offer. The term "Bidder" is used interchangeably
with the term "Offeror." See bidding provisions entitled "Signing Your Offer" and "Bid as Offer to
Contract."
(7) PROCUREMENT OFFICER - means the person, or his successor, identified as such on the Cover Page.
(8) YOU and YOUR - means Offeror.
(9) SOLICITATION - means this document, including all its parts, attachments, and any Amendments.
(10) USING GOVERNMENTAL UNIT - means the Using Governmental Unit(s) identified on the Cover Page.
(11) SUBCONTRACTOR - means any person having a contract to perform work or render service to
Contractor as a part of the Contractor's agreement arising from this solicitation.
2.0 COMPETITION
2.01 This solicitation is intended to promote competition. If any language, specifications, items and conditions, or
any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall be
the responsibility of the interested vendor to notify the Purchasing Office in writing within five (5) days prior
to the opening date. The solicitation may or may not be changed but a review of such notification will be
made prior to the award.
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3.0 COUNTY AS PROCUREMENT AGENT
3.01 Authorized Agent. All authority regarding the conduct of this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, The County Council Chairman, County
Administrator or the Finance Director are the only government officials authorized to bind the government
with regard to this procurement. Purchasing Liability, the Procurement Officer is an employee of the County
acting in behalf of the Using County Unit(s) pursuant to the County Procurement Code. Any contracts
awarded as a result of this procurement are between the contractor and the Using County Unit(s). The
Procurement Office is not a party to such contracts, unless and to the extent that the procurement office is
a using county unit, and bears no liability for any party's losses arising out of relating in any way to the
contract.
4.0 ADMENDMENTS TO SOLICITATION
4.01 The solicitation may be amended at any time prior to opening. Bidders shall acknowledge receipt of any
amendment to this solicitation by signing and returning the amendment, by letter, or by submitting a bid
that indicates in some way that the bidder received the amendment.
5.0 BID AS OFFER TO CONTRACT
5.01 By submitting your bid, you are offering to enter into a contract with the County. Without further action by either
party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract
will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by
only one legal entity: "joint bids" are not allowed.
6.0 DUTY TO INQUIRE
6.01 Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer
is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly
and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting
statements in the Solicitation. Failure to do so will be at the Offeror's risk. Offeror assumes responsibility for
any patent ambiguity in the Solicitation that Offeror does not bring to the County's attention.
7.0 QUESTIONS FROM OFFERORS
7.01 Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings specifications,
etc., must request it in writing. Questions must be received by the Procurement Officer no later than five (5)
days prior to opening unless otherwise stated on the Cover Page. Oral explanations or instructions will not
be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly
to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for
submitting offers or if the lack of it would be prejudicial to other prospective offerors. The County seeks to
permit maximum practicable competition. Offerors are urged to advise the Procurement Officer - as soon
as possible - regarding any aspect of this procurement, including any aspect of the Solicitation that
unnecessarily or inappropriately limits full and open competition
8.0 RESTRICTIONS APPLICABLE TO OFFERORS
8.01 By submitting an Offer, you agree not to discuss this procurement activity in any way with any Using
Governmental Unit or its employees, agents, or officials. All communications must be solely with the
Procurement Officer. This restriction expires once a contract has been formed and may be lifted by express
written permission from the Procurement Officer.
9.0 PROPRIETARY/CONFIDENTIAL INFORMATION
9.01 Trade secrets or proprietary information submitted by an offeror in connection with a procurement
transaction shall not be subject to public disclosure under the Freedom of Information Act; however, the
offeror must invoke the protections of this section prior to or upon submission of the data or other materials,
and must identify the data or other materials to be protected and state reasons why protection is necessary.
Disposition of material after award is made should be stated by the offeror. No information, materials or
other documents relating to this procurement will be presented or made otherwise available to any other
person, agency, or organization until after award.
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