RFP 03-2026 Bedford Roads Alt Treatment Project

CONTRACT SPECIFICATIONS
2026 BEDFORD TOWN ROADS
ALTERNATIVE TREATMENT PROJECT
TOWN OF BEDFORD, NH
DEPARTMENT OF PUBLIC WORKS
RFP 03-2026
Release to Advertise Thursday, April 23, 2026
Mandatory Pre-bid Meeting Wednesday, April 29, 2026, 2:00PM EST
Bid Opening Friday, May 8, 2026, 10:00AM EST
Town of Bedford, NH
Department of Public Works
Bedford Safety Complex
55 Constitution Drive
Bedford, NH 03110
Brian Desfosses, P.E., Public Works Director

TABLE OF CONTENTS
Advertisement for Bid i
Information for Contractors/ Pre-Bid Meeting IFC 1-2
Contractor's Bid Form BID 1-4
Notice-of-Award NOA-1
Agreement A 1-2
Special Conditions SC 1-2
Specifications S 1-7
General Conditions GC i, 1-24

ADVERTISEMENT FOR BIDS
Sealed bids for the "2026 Bedford Town Roads Alternative Treatment Project" will be received at
the Department of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd Floor), Bedford, NH
03110, until 10:00 am on May 8, 2026, upon which they shall be publicly opened and read aloud. A
mandatory pre-bid conference will be held Wednesday, April 29, 2026 @ 2:00 pm - Bedford
Safety Complex, 55 Constitution Drive, Bedford. The Owner may waive any formalities in the
Bid submittal process and/or minor defects in the Bid submittal and/or reject any and all Bids. No
Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof. Should there
be reasons why the contract cannot be awarded within the specified period, the time may be
extended by mutual agreement between the Owner and the Bidder.
The work will include traffic marking eradication, crack sealing, polymer modified fog seal, HiMA
Micro Surfacing, surface preparation, Traffic Marking Installation, and all traffic control as required
by the Town of Bedford in our Local Road Rehabilitation Program. This program will include
approximately $180,000 of work for year 2026 and will include the entirety or segments of Back River
Road and Constitution Drive. The Town reserves the right to cease work on the project in the event
that dedicated monies have been expended, or when services are no longer required. Approximately
42,000 square yards of Fog Seal treatment and 10,000 square yards of HiMA Micro Surfacing will
need to be accomplished in 2026. All work shall be done in accordance with the contract documents
and specifications prepared by the Town of Bedford, New Hampshire.
i

INFORMATION FOR CONTRACTOR
1. GENERAL
Sealed bids for the "2026 Bedford Town Roads Alternative Treatment Project" will be received
at the Office of the Director of Public Works, Bedford Safety Complex, 55 Constitution Drive (2nd
Floor), Bedford, NH 03110, until 10:00 am on May 8, 2026, upon which they shall be publicly
opened and read aloud. A mandatory pre-bid conference will be held Wednesday, April 29,
2026 @ 2:00 pm - Bedford Safety Complex, 55 Constitution Drive, Bedford. The Owner may
waive any formalities in the Bid submittal process and/or minor defects in the Bid submittal and/or
reject any and all Bids. No Bidder may withdraw a Bid within 60 days after the actual date of the
opening thereof. Should there be reasons why the contract cannot be awarded within the specified
period, the time may be extended by mutual agreement between the Owner and the Bidder.
2. AWARD
The Owner reserves the right to accept or reject any Bid for any reason or no reason without recourse by any
Bidder and to award a Contract to any Bidder on any basis which the Owner, in its sole and absolute
discretion, determines to be in the best interest of the Owner.
The Bid may not be withdrawn for a period of sixty (60) days from the date of receipt of Bids and the
Owner shall have the right to award a Contract within the sixty (60) day period.
3. NOTICE TO PROCEED
The Notice-to-Proceed should be issued within thirty (30) days of the execution of the Agreement by the
Owner. Should there be reasons why the Notice-to-Proceed cannot be issued within such period, the time
may be extended by mutual agreement between the Owner and Contractor.
4. CONTRACT TIME
The Contractor shall commence work no earlier than May 1, 2026, and have until September 30, 2026, for
substantial completion of any road work assigned in 2026 by the Owner.
5. QUALIFICATIONS OF BIDDERS
In addition to the Proposal (Bid Form), all Bidders will also be required to complete the Bid Form (pages
BID 1 to BID 5) in its entirety and submit with the Proposal (Bid Form). Failure to do so may be cause for
rejection of the Proposal (Bid Form). The OWNER may make such investigations, as he/she deems
necessary, to determine the ability of the Bidder to perform the work. Also, the Bidder shall furnish the
OWNER with all such information and data for this purpose as the OWNER that such Bidder is properly
qualified to carry out the obligations of the Contract and to complete the work contemplated therein.
Conditional bids will not be accepted. All bidders must provide at least three professional references.
IFC-1

6. BIDDER QUESTIONS
Bidders are encouraged to submit questions via email to publicworks@bedfordnh.gov; however, the Owner
assumes no liability for ensuring accurate and complete email transmission/receipt and is not responsible to
acknowledge receipt. Inquiries must be submitted citing the RFP title, Page, Section, and received no later
than Friday, May 1, 2026 at 1:00PM:
Brian Desfosses, DPW Director
55 Constitution Drive
Bedford, NH 03110
Email: bdesfosses@bedfordnh.gov
The Owner will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this RFP. Answers to Bidder submitted questions
and other addenda will be addressed online at bedfordnh.gov, at the RFP site, and by email to all bidders
who attended the pre-bid meeting no later than Monday, May 4th at 5:00PM.
IFC-2

BID 03-2026
Proposal of ______________________________________(hereinafter called "Bidder"),
organized and existing under the laws of the State of _________, doing business in
___________________________________________________ as__________________ *.
Insert "a corporation", "a partnership", or "an individual" as applicable.
To the Town of Bedford, New Hampshire (hereinafter called "Owner"): In compliance with your
Advertisement for Bids, Bidder hereby proposes to perform all work for the "2026 Bedford Town Roads
Alternative Treatment Project" as directed by the Owner in strict accordance with the Contract
Documents, within the time set forth therein, and at the prices stated below. If it is determined to be
advantageous for the Town of Bedford, the Town may extend the unit bid prices, if agreed by the Bidder,
without unit cost adjustment.
By submission of this Bid, each Bidder certifies, and in the case of a joint Bid, each party thereto certifies as
to their own organization that this Bid has been arrived at independently, without consultation,
communication or agreement as to any matter relating to this Bid with any other Bidder or with any
competitor.
The Bidder declares that no person in the employ of the Owner is pecuniary interested in the proposal or in
the Contract for the work which they propose to do, that the Owner has carefully examined the Contract
Documents and Specifications and has informed themselves fully in regard to all conditions pertaining to
the sites where the Work is to be done and has carefully estimated the work. The Bidder understands that the
Owner, its agents and employees, are not to be in any manner held responsible for the accuracy of, or bound
by, any estimates or plans or locations of underground structures relating to the Work, and that, if any have
been given or made, they are to be considered solely as a base for completing and comparing proposals.
The Bidder proposes to furnish all the labor, equipment and materials required to carrying out the work in
strict accordance with the Contract Documents for the prices specified herein, subject to additions and
deductions, described in the Contract Documents and in all respects according to the terms thereof.
Bidder hereby agrees to commence Work under this Contract on or after receipt of the Notice-to Proceed
and to substantially complete the Project by no later than September 30, 2026. 7In the event that the
winning bidder cannot perform on the contract, the Town of Bedford reserves the right to hold all efforts
and monies until a future year, and with a separate contractor, if they so choose.
The Bidder proposes and agrees that within 10 days next after the day on which the Notice-of Award shall
be given to him or mailed to him at the address hereinafter given, he will sign the agreement and will
execute and deliver to the Owner, the Agreements and Bonds in the sums specified, conditioned to faithfully
furnish and do everything required of the Contractor, with a surety company authorized to do business in
New Hampshire.
BIDDER acknowledges receipt of the following ADDENDUM(S):
___________________________________________________________________________
___________________________________________________________________________
BID-1

Town of Bedford
RFP 03-2026
2026 Bedford Town Roads Crack Sealing Project
Itemized Bid Sheet
UNIT PRICE IN BID ITEM TOTAL
FIGURES IN FIGURES
BID E S T . (DOLLARS AND (DOLLARS AND
ITEM NO. QTY. UNITS BID ITEM DESCRIPTION AND UNIT PRICE (IN WORDS) CENTS) CENTS)
410 42,000 SY Polymer Modified Fog Seal
____________________________________ DOLLARS AND
____________________________________ CENTS
410.1 10,000 SY HIMA Micro Surfacing
____________________________________ DOLLARS AND
____________________________________ CENTS
413 2,000 GAL Crack Seal PCRM
____________________________________ DOLLARS AND
____________________________________ CENTS
618.6 20 DAY Uniformed Officer with Cruiser
____________________________________ DOLLARS AND
____________________________________ CENTS
618.7 40 DAY Flaggers
____________________________________ DOLLARS AND
____________________________________ CENTS
619.1 1 U Maintenance of Traffic
____________________________________ DOLLARS AND
____________________________________ CENTS
632.0104 69,620 LF Retroreflective Paint Pave. Marking 4' Line
____________________________________ DOLLARS AND
____________________________________ CENTS
632.0112 166 LF Retroreflective Paint Pave. Marking 12' Line
____________________________________ DOLLARS AND
____________________________________ CENTS
632.0118 200 LF Retroreflective Paint Pave. Marking 18' Line
____________________________________ DOLLARS AND
____________________________________ CENTS
632.02 200 SF Retroreflective Paint Pave Marking Symbol
____________________________________ DOLLARS AND
____________________________________ CENTS
Eradication of Retroreflective Paint Pave Marking Line 12"
632.911 59,100 LF Wide & Under
____________________________________ DOLLARS AND
____________________________________ CENTS
Eradication of Retroreflective Paint Pave Marking Line 12"
Wide & Over
632.912 2,000 LF ____________________________________ DOLLARS AND
____________________________________ CENTS
BID-2

Town of Bedford
RFP 03-2026
2026 Bedford Town Roads Crack Sealing Project
Itemized Bid Sheet
UNIT PRICE IN BID ITEM TOTAL
FIGURES IN FIGURES
BID E S T . (DOLLARS AND (DOLLARS AND
ITEM NO. QTY. UNITS BID ITEM DESCRIPTION AND UNIT PRICE (IN WORDS) CENTS) CENTS)
692 1 U Mobilization
____________________________________ DOLLARS AND
____________________________________ CENTS
1008 1 $ Alterations and Additions $15,000 $15,000
____________________________________ DOLLARS AND
____________________________________ CENTS
Total Base Bid
BID-3

NON-COLLUSION STATEMENT
The Undersigned certifies under penalties of perjury that this bid in all respects is bonafide, fair
and made without collusion or fraud with any other person. As used in this paragraph, the
"PERSON" shall mean any natural person, joint venture, partnership, corporation or other
business or legal entity.
Title ___________________________________________________________________
Signature _______________________________________________________________
Company _______________________________________________________________
INDEMNIFICATION AGREEMENT
The successful vendor agrees to indemnify, investigate, protect, defend and save harmless the
Town of Bedford, NH, it's officials, officers, agents, and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any
other person, firm or corporation furnishing or suppling work, services, materials, equipment or
supplies in connection with the performance of this contract and from any and all claims and
losses accruing or resulting to any person, firm or corporation which may be injured or damaged
by the vendor in the performance of this contract. In any case, the forgoing provisions
concerning indemnification shall not be construed to indemnify the Town for damage arising out
of bodily injury to persons or damage to property caused by or resulting from the sole negligence
of the Town or its employees. This indemnification shall survive the expiration or early
termination of this contract.
Company _______________________________________________________________
Taxpayer ID Number ______________________________________________________
Authorized Signature and Date ______________________________________________
Address ________________________________________________________________
Telephone ______________________________________________________________
E-Mail _________________________________________________________________
Equal items in all sections of the BID PROPOSAL shall have the same unit price. In case of discrepancy
between the unit price and the bid item total, or between words and figures, the listed unit price and
those in words will govern in comparing bids.
See the SCOPE OF WORK for BASIS OF AWARD.
BID-4

BID CONDITIONS:
The Bidder understands that the Owner reserves the right to reject any or all Bids and to waive any
formalities in the Bid submitted or the Bidding process.
The Bidder agrees that the Bid shall be valid and may not be withdrawn for a period of 60 calendar days
after the scheduled closing time for receiving Bids.
Upon receipt of written Notice-of-Award, the Bidder shall execute the formal Contract attached, deliver
the Contract, Insurance, Performance Bond and Payment Bond required by the Contract and General
Conditions to the Owner within 10 days.
The Bid security attached is to become the property of the Owner, in the event that Contract and Bonds
are not executed within the time set forth, as liquidated damages for the delay and additional expense to
the Owner caused thereby.
All prices, except item totals, shall be stated in both words and figures.
All prices shall be typewritten or written by hand in ink. Interlineation, alteration or erasure will void the
Bid.
Bids for this work will be compared on the basis of the aggregate sums of the products of the various
unit prices or lump sum items multiplied by the quantities given in the Bid Schedule for such items. In
case of discrepancy in any Proposal between unit price and amount, or between words and figures, the
listed unit price in words will govern in comparing Bids.
Seal (if corporation)
___________________________
(Signature of Bidder)
___________________________
(Title of Bidder)
___________________________
(Business Address of Bidder)
___________________________
(Town, State and Zip Code)
Dated at ________________________The ________day of, ______________20____
BID-5