Surplus Sale, Scrap Metal Lot

Location:	Rhode Island
Posted:	Jan 7, 2025
Due:	Jan 30, 2025
Agency:	City of Woonsocket
Type of Government:	State & Local
Category:	96 - Ores, Minerals, and Their Primary Products P - Salvage Services
Solicitation No:	6299
Publication URL:	To access bid details, please log in.

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City of Woonsocket

Surplus Sale – Scrap Metal “Lot”

BID No. 6299

Bid Specifications

Prepared By: City of Woonsocket

Department of Public Works

January 2025

Surplus Sale – Scrap Metal “Lot” – Bid No. 6299

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CITY OF WOONSOCKET, RHODE ISLAND

INVITATION TO BID FOR:

Surplus Sale – Scrap Metal “Lot”

BID No. 6299

For The Department of Public Works

City of Woonsocket is accepting proposals for the above-referenced project. Sealed proposals must be

received by Woonsocket City Hall, Office of Purchasing, 169 Main Street, Woonsocket, RI 02895 prior to the

bid opening date and time. The bid opening date and time is January 30, 2025, at 2:00pm. On-time

proposals will be read aloud publicly in Harris Hall, located in Woonsocket City Hall. Bids received after this

deadline will not be accepted and will be returned unopened to the sender.

The key components of this include:

A bidder to purchase and remove, and the City to sell and have removed, the scrap metal “Lot” as listed in

Exhibit A for one lump sum.

Appointments must be made if any bidder wishes to view the “Lot” by calling (401) 767-9213. Appointments

and visits will only be conducted Monday through Friday between the hours of 7:30am and 3:00 pm.

All bids must be submitted in duplicate, placed in a sealed envelope and identified with the following

information: “Surplus Sale – Scrap Metal “Lot” Bid No. 6299”. Bids must be prepared using the provided

bid forms. All forms must be typed or printed and then signed and dated in ink.

Individuals requesting interpreter services for the hearing impaired should call the Finance Director at 401-

762-6400 seventy-two (72) hours in advance of the bid opening deadline.

No bidder may withdraw their bid within sixty (60) days after the actual time and date of the bid

opening thereof.

The City reserves the right to accept or reject Bids/Proposals, in whole or in part, and to waive as an

informality any irregularities contained in any bid not affecting substantial rights.

Upon selection of a winning bidder, the City of Woonsocket will send a bid award notice to the awardee. The

bid award notice will identify a point of contact from the City who will assist the awardee in completing any

post bid requirements.

Thank you for your consideration of this invitation to bid.

Published: January 7, 2025

__Kenneth Allaire_____

Kenneth Allaire, CPM, CPIM – Purchasing Agent

Surplus Sale – Scrap Meta “Lot” – Bid No. 6299

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INFORMATION TO BIDDERS

CITY OF WOONSOCKET

FINANCE DEPARTMENT

(401) 762-6400

1. RECEIPT AND OPENING OF PROPOSALS:

Sealed bids/proposals must be received and date/time stamped in the Purchasing Department, City of

Woonsocket, 169 Main Street, Woonsocket, Rhode Island, 02895; prior to the deadline indicated on the

attached invitation to bid. At which time all bids will be publicly opened and read aloud. Any bids received

after the deadline will be returned to the bidder unopened.

2. FORM OF BID:

Proposals must be submitted in duplicate and in a sealed envelope along with all other requirements as set

forth in the solicitation.

3. SUBMISSION OF BIDS:

Envelopes containing bids must be sealed and addressed to the Office of Purchasing, City of Woonsocket,

169 Main Street, Woonsocket, Rhode Island 02895, and must be marked with the name and address of the

bidder with the name of the bid in the lower left-hand corner.

If you are submitting a bid using a carrier such as FED EX, UPS, etc., the name of the bid and bid# must be

marked on the envelope or label. The City is not responsible for late receipt of a Proposal, regardless of the

reason for the delay. Proof of mailing doesn't constitute proof of receipt. Telephone bids, faxed bids,

amendments or withdrawals will not be accepted.

Any bidder may withdraw their bid by written request at any time prior to the bid opening. However, after

the opening of bids, no bid may be withdrawn for a period of sixty (60) days.

Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after

it has been opened.

Proposals received prior to the time of opening will be securely kept unopened. No responsibility will be

attached to an officer or person for the premature opening of a proposal not properly addressed and

identified.

4. RHODE ISLAND SALES TAX:

The City is exempt from the payment of the Rhode Island Sales Tax under the 1956 General Laws of the State

of Rhode Island, 44-18-30, Paragraph 1, as amended.

5. FEDERAL EXCISE TAXES:

The City is exempt from the payment of any excise tax or federal transportation taxes. The price bid must be

exclusive of taxes and will be so constructed.

6. QUALIFICATION OF BIDDERS:

The City may make such investigations, as it deems necessary to determine the ability of the bidder to

perform the work. The bidder shall furnish the City with all such information and data for the purpose as

may be requested.

Surplus Sale – Scrap Meta “Lot” – Bid No. 6299

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The City reserves the right to reject any Proposal if the evidence submitted by, or investigation of such

bidder, fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the

Contract and to complete the work according to the specifications.

7. ADDENDA AND INTERPRETATIONS:

No interpretation of the meaning of the specifications or other documents will be made to any bidder orally.

Every request for such interpretation must be made in writing and addressed to the purchasing agent, City of

Woonsocket, 169 Main Street, Woonsocket, Rhode Island 02895.

To be given consideration, all inquiries must be received by the date and time as noted in the solicitation. If

no date is provided in the solicitation, the City will gather any inquiries received and will collectively respond

to and publish those responses no later than seven (7) calendar days prior to the date of the bid opening.

Any and all such inquiries, corrections, interpretations, and any supplemental instructions will be in the form

of written addenda. All addenda will be posted, at a minimum, on the City’s website, in the “Bid

Opportunities” section, beneath the specific corresponding solicitation. All addenda become part of the

specification document from their effective dates.

It is the bidder's responsibility to check for and download any and all posted addenda up to the bid opening

date and time.

8. BID PROPOSAL:

The bidder is submitting a proposal for the scrap metal “Lot” outlined in Exhibit A. This will be sold in its

entirety for a lump sum on an AS-IS, WHERE-IS basis. The City is not considering any lot splitting proposals

for this bid at this time.

The location of the Exhibit A items: Woonsocket Public Services Division, 1117 River Street, Woonsocket, RI

02895.

Appointments are required for any bidder wishing to view the items.

To schedule a viewing appointment call (401) 767-9213. Normal operating hours are between 7:30 a.m. &

3:00 p.m. Monday through Friday. *No Saturday, Sunday nor Holiday appointments are available.

The award will be given to the most responsive, responsible bidder offering the highest lump sum price for

the “Lot” to the City.

9. INSURANCE:

Within 7 working days from award notification, and prior to the start of any removal process, the successful

bidder must furnish to the City certificates of minimum insurance including automobile, property damage

liability, bodily injury liability and workman’s compensation.

In accordance with Rhode Island Code of Regulations, Title 220, Chapter 30, Part 13 “General Conditions of

Purchase” outlined in Addendum A, Section A4., has established the minimum type and limits of insurance

coverage requirements for Public Works Projects.

Commercial General Liability Insurance covers bodily injury (including death), broad form

property damage, personal and advertising injury, independent Contractors, products and completed

operations and Contractual liability. The general aggregate must be on a “per project” or “per

location” basis.

A. $1,000,000 each occurrence

Surplus Sale – Scrap Meta “Lot” – Bid No. 6299

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B. $2,000,000 each occurrence if blasting is required

C. $2,000,000 general aggregate with dedicated limits per project site

D. $2,000,000 products and completed operations aggregate

E. $1,000,000 personal and advertising injury

Automobile Liability Insurance covers bodily injury and property damage for any vehicles used in

conjunction with the performance of this Contract including owned, non-owned, and hired vehicles.

A. $1,000,000 combined single limit each accident

Workers’ Compensation and Employers’ Liability statutory coverage as required by the workers’

compensation laws of the State of Rhode Island, plus any applicable state law, other than State of

Rhode Island, if employee(s) state of hire is other than State of Rhode Island or employee(s) work

related to the Contract is not in the State of Rhode Island.

Employers’ Liability with minimum limits of:

A. $500,000 each accident

B. $500,000 bodily injury by disease for each employee

C. $500,000 bodily injury disease aggregate

D. $5,000,000 per occurrence/$5,000,000 annual aggregate

Contract Party, who is an independent Contractor, is neither eligible for, nor entitled to, Worker’s

Compensation under Rhode Island law. Independent Contractors must comply with the statutory

procedure precluding an independent Contract Party from bringing a workers’ compensation claim

against the City.

All Certificates of Insurance and to the extent possible will contain the following:

A. The name and address of the insured (Certificate Holder).

B. The Certificate Number and Policy Numbers.

C. The type of insurance and the liability limits.

D. The effective date and expiration date of the policy.

E. Statement which refers to the City Contract and insurance specification and states that such

insurance is required by the Contract.

F. Waiver of subrogation in favor of City.

F. Statement as to exclusions and methods of cancellation.

G. Include the requirement of the insurer for thirty (30) days advance written notice of cancellation

or non-renewal of any insurance policy to: City Hall, Office of Purchasing, Attn: Purchasing Agent,

169 Main Street, Woonsocket, RI 02895

The Supplier agrees to indemnify and hold harmless the City from and against all loss or damage arising from

the use of equipment under this Agreement including all claims for personal injury, death, or damage to

property sustained by any person or entity.

Failure to comply within the limitation set forth in Section 9, will result in the City offering the bid to the next

highest bidder.

Surplus Sale – Scrap Meta “Lot” – Bid No. 6299

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID #:	BID Name & Documents:	Dept:	Key Dates:
6299	Surplus Sale, Scrap Metal Lot	Public Works	Bid Open Date: 1/30/25 @ 2:00 p.m.
			Appointments Required for Viewing

Surplus Sale, Scrap Metal Lot

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