Asphalt Patching

Location:	Rhode Island
Posted:	Jan 7, 2025
Due:	Jan 28, 2025
Agency:	City of Woonsocket
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	6296
Publication URL:	To access bid details, please log in.

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City of Woonsocket

REMOVAL, DISPOSAL & INSTALLATION OF

ASPHALT PATCHING

BID No. 6296

Bid Specifications

Prepared By: City of Woonsocket

Department of Public Works

January 2025

Removal, disposal & Installation of Asphalt Patching – Bid No. 6296

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CITY OF WOONSOCKET, RHODE ISLAND

INVITATION TO BID FOR:

“REMOVAL, DISPOSAL & INSTALLATION OF

ASPHALT PATCHING”

BID No. 6296

For Department of Public Works

City of Woonsocket is accepting bid proposals for the above-referenced project.

Bid Opening: Bids must be received by Woonsocket City Hall, Office of Purchasing, 169 Main Street,

Woonsocket, RI 02895 prior to the bid opening date and time. On time bids will be publicly opened and read

aloud in Harris Hall, located on the 3rd floor of Woonsocket City Hall, promptly starting at 2:00 p.m. on January

28, 2025. Bids received after this deadline will not be accepted and will be returned unopened to the sender.

Bid Submissions: All bids must be submitted in duplicate, placed in a sealed envelope and identified

with the following information: “Removal, Disposal & Installation of Asphalt Patching, Bid No. 6296.”

Bids must be prepared using the provided bid forms. All forms must be typed or printed and then

signed and dated in ink.

Project Components: Furnish all labor, equipment, materials, tools, supplies, mobilization, overhead,

transportation and all other incidental items for the removal, disposal and installation of asphalt in the City of

Woonsocket.

Project Timeline: The contract term will be for a one (1) year period.

Questions: Questions regarding this solicitation should be submitted via email to Ken Allaire, Purchasing

Agent, at ken.allaire@woonsocketri.org. The deadline to submit questions is January 21, 2025, prior to 5:30

p.m. Answers will be published online by the City in the form of an Addendum. Any questions submitted after

the deadline may not be considered. Do not contact any other City employee or official regarding this

solicitation.

Bid Bond: The bidder is required to furnish a bid guarantee in the form of a firm commitment, e.g., a Bid Bond

supported by good and sufficient surety or sureties acceptable to the City, postal money order, certified check,

or cashier’s check. The amount of the bid surety is $1,000.00

Performance/Payment Bond: A Performance and Payment Bond issued in a sum equal to $20,000.00 will be

required from the successful bidder.

Prevailing Wages: In accordance with RI General Law 37-13-7 contracts in excess of $1,000 shall require

compensation based on prevailing wages for construction, alteration and/or repair, painting and decorating.

Nonresident Contractors: In accordance with Rhode Island General Law 44-1-6, nonresident contractors are

subject to a 3% withholding of the contract price to secure payment of any sales tax, use tax, and/or income

Removal, disposal & Installation of Asphalt Patching – Bid No. 6296

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tax withheld that may be due the State of Rhode Island. WBE, MBE and Section 3 contractors are encouraged

to bid.

Bid: In conformance with the terms and conditions of these specifications including the Invitation to Bid and

other documentary forms therewith, the Bidder hereby proposes, offers and agrees if this bid be accepted

within sixty (60) calendar days from the date of bid opening to do all things necessary to fully perform and

satisfy all terms, conditions and requirements of the subject specifications.

Withdrawal of Bids: No bidder may withdraw their bid within sixty (60) calendar days after the actual

time and date of the bid opening thereof.

Rejection of Bids: The City reserves the right to cancel this ITB, award on the basis of cost alone, accept or

reject any or all bids, in whole or in part. The City further reserves the right to waive as an informality any

irregularities contained in any bid not affecting substantial rights that may be in the City’s best interest.

Proposals found to be technically or substantially nonresponsive at any point in the review process will be

rejected and not considered further. Any such decision will be considered final.

Bid Award: Upon selection of a winning contractor, the City of Woonsocket will send a bid award notice to

the awardee. The bid award notice will identify a point of contact from the City who will assist the awardee in

completing any pre-work requirements. Upon satisfactory meeting all of the obligations of the pre-wok

requirements, the City of Woonsocket will issue a “Notice to Proceed” for work to commence.

Individuals requesting interpreter services for the hearing impaired should call the Finance Director at 401-

762-6400 seventy-two (72) hours in advance of the bid opening deadline.

Thank you for your consideration of this invitation to bid and your participation in this bid process.

Published: January 7, 2025

X______________________________________

Kenneth Allaire, CPM, CPIM

Purchasing Agent

Removal, disposal & Installation of Asphalt Patching – Bid No. 6296

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CITY OF WOONSOCKET

RHODE ISLAND

FINANCE DEPARTMENT

SECTION 1

TECHNICAL SPECIFICATIONS

GENERAL:

1.01 SCOPE OF WORK

The Contractor shall furnish all labor, equipment, materials, tools, supplies, mobilization, overhead,

transportation and all other incidental items for the removal, disposal and installation of asphalt in the City of

Woonsocket.

The work, in general, shall include the following:

a) All edges are to be saw cut to the full depth of the existing asphalt.

b) Excavate, remove and properly dispose of existing asphalt and install new permanent asphalt to a

depth directed by the City of Woonsocket Engineering Division or Water Division.

c) Excavate additional unsuitable material below sub-grade, install suitable gravel and compact, only

as directed.

d) All edges are to be primed with 0.5 gal. / sq. yd. emulsion.

e) Provide and install asphalt.

f) Crack seal edges

1.02 ASSIGNMENT OF WORK

The locations of the asphalt work in each City district shall be given to the Contractor as soon as a list is

complied. Additional work will be made only in those City districts not yet completed by the Contractor. All

other work will be placed on the next list. It is the City’s intent to provide the Contractor with steady work

with each list.

1.03 CONTRACTORS RESPONSIBILITIES

-Be responsible to obtain a ‘DIG SAFE’ number prior to commencing work.

-Obtain any necessary Federal, State and Local permits.

-Contractor shall provide a ‘Competent Person’, as defined by the US Department of Labor Occupational

Safety & Health Administration (OSHA), for the location of the proposed work. The contractor shall

employ only competent and efficient laborers, operators and tradesmen for every kind of work, and

whenever, in the opinion of the City Engineer, any person is unfit to perform their task, or does their

work contrary to directions, or conducts themselves improperly, the contractor must discharge that

person immediately and not employ that person again on the work.

-Provide Certified Payroll(s).

-Disclose any sub-contractors that will be used for this work, for approval by the City of Woonsocket.

-Provide the location of where the removed asphalt and gravel will be transported to.

-Disclose the vendor information for the asphalt to be supplied to the site.

Removal, disposal & Installation of Asphalt Patching – Bid No. 6296

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-Obtain necessary police details for traffic control and safety. The City will only reimburse police detail

cost at the standard detail rate at straight time not exceeding 8 hours. Over time for police details

must be approved by the City. It is the responsibility of the contractor to schedule and or cancel the

police detail within an acceptable time period as to not accrue unnecessary cost. This is a

reimbursement; therefore the contractor must pay the police invoice before invoicing the City.

SECTION 2

MATERIALS:

2.01 GRAVEL BEDDING

The gravel bedding for the sub-base, when applicable, shall consist of materials or mixture of hard, durable,

rock fragments and soil binder, free from soft particles or clay and conforming to the following gradation:

Designation

Percentage by Weight Passing

through Square Mesh Sieves

Sieve

3/4 inch

100

1/2 inch

50-85

3/8 inch

45-80

NO. 4

40-75

NO. 40

0-45

NO. 200

0-10

2.02 ASPHALT EMULSION

The asphalt emulsion shall be SS-1, SS-1h, CSS-1, or CSS-1h.

2.03 BITUMINOUS PAVEMENTS

The bituminous pavements shall conform to State of Rhode Island Standard Specifications for Road and Bridge

Construction, 1997 Edition, including the latest corrections and revisions, Section 401, including all subsections

thereof.

SECTION 3

METHODS OF WORK:

3.01 SAW CUTTING OF EXISTING ASPHALT

All saw cutting shall be included as part of each item in the Bid Proposal. All existing asphalt edges shall be cut

at the marks laid out by the City of Woonsocket, Engineering Division and or Water Department. All

equipment used in saw cutting must be satisfactory to the Engineering Division. Avoid crosscuts.

3.02 EXCAVATION

Excavation and the equipment and personnel to do so shall be included as part of each item in the Bid

Proposal. Excavate, remove and properly dispose of existing asphalt and install new permanent asphalt to a

depth directed by the City of Woonsocket Engineering Division and or

Water Division. Excavations below sub-grade involving rock or other unsuitable material, as determined by

the Engineering Division and or Water Division, shall be completed to such depths as directed by the

Removal, disposal & Installation of Asphalt Patching – Bid No. 6296

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

BID #:	BID Name & Documents:	Dept:	Key Dates:
6296	Asphalt Patching	Public Works	Bid Open Date: 1/28/25 @ 2:00 p.m.
			Questions Deadline: 1/21/25 @ 5:30 p.m.

Asphalt Patching

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See also