Snow and Ice 2026-2027 1 document

Location:	Massachusetts
Posted:	Oct 21, 2026
Due:	Nov 15, 2026
Agency:	Town of Ware
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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2026-2027 Snow Plowing, Deicing and Removal

The Town of Ware is seeking proposals from qualified vendors for Snow plowing, snow removal,

and sanding services for the Town of Ware, for the Winter Season beginning on or about November 15,

2026, through May 1, 2027. Depending on the Town’s needs, the selected applicants will either be assigned

a regular route for all storms or be placed on a list and used on an on-call, as needed basis to assist in snow

removal. The town anticipates needing at least one vendor to provide snow plowing and removal for all

substantial storms to supplement the town crews. Placement on the list does not guarantee a call for service,

but we anticipate contracting with at least two firms to ensure reliable service.

Contractors must be paid up to date on all Town of Ware Water & Sewer bills, Excise, Personal and Real

Estate Taxes to be eligible for snow plowing for the Town of Ware. eligible to work for a Massachusetts

Municipality under debarment laws.

A. PERFORMANCE

The work shall consist of furnishing labor and equipment and performing plowing, deicing and/or removal

of snow from Town streets and parking lots; and responding to any other emergencies that may arise

associated with snow and ice operations. The selected firms will be expected to respond when requested.

B. EQUIPMENT

Pickup trucks, minimum size ¾ ton, shall be equipped with reversible snowplows. All non-all-wheel drive

trucks must be able to use chains if applicable. Triaxles with 20 cy capacity will be required for snow

removal. The payment rates for various truck/equipment sizes are included at the end of this document.

C. SPECIFICATIONS

The work to be performed shall be in accordance with the following specifications and conditions:

1. Work performed under these items shall consist of winter weather events. A storm winter

weather event is defined as any winter weather condition causing hazardous or potentially

hazardous roadway conditions.

2. Contractor to furnish complete driver/operator and vehicle/equipment with plows ready to

work.

3. All equipment furnished shall be in good mechanical condition and capable of performing work

without unforeseen breakdown.

4. In the event of breakdown, payment shall be allowed only up to the conclusion of the hour in

which breakdown occurred.

5. Should it be necessary for the Town to provide fuel, motor oil or emergency services, such

services will be rendered, and the charges for such products deducted from the contractor’s

invoice. These services will be rendered only during emergency periods and only when it is in

the best interest of the Town.

6. Plowing time will be computed and credited in the following manner:

a. Plowing or Deicing time will be computed from the time when hired vehicles have clocked

in at the Department of Public Works, Highway Division garage, 18 Mechanic Street,

Ware, MA.

b. Plowing time will terminate when hired vehicles have clocked out at the Department of

Public Works garage at 18 Mechanic Street, Ware, MA.

7. The Contractor’s equipment must have insurance coverage as required by Massachusetts

General Law. All trucks and equipment used pursuant to this work shall be covered by the

Contractor’s insurance and shall carry a Certificate of Insurance which names the Town of

Ware as Additional Insured along with the following General Liability coverage:

a. $ 1,000,000 per occurrence

b. $ 2,000,000 per aggregate

8. Worker’s Compensation: Mandatory coverage as required by the Commonwealth of

Massachusetts.

9. The operator of each piece of equipment shall possess a valid CDL license and/or any other

licenses or permits required to perform this work.

10. Equipment must comply with the requirements of the Registrar of Motor Vehicles in all

respects.

11. Each vehicle will be required to have proper registration in the cab and each operator required

to exhibit it upon request during plowing, removal or deicing operations.

12. The Contractor shall report to the Department of Public Works garage at 18 Mechanic Street,

Ware, MA. DPW within one (1) hour of being notified by phone, or cell phone.

13. It is expressly understood and agreed that this agreement gives said contractor no exclusive

right to do all or any of the Town of Ware’s snow plowing, deicing, and removal. Also, the

Town of Ware may contract with others or do such work with its own employees.

14. The Contractor will be paid based upon a pre-determined hourly rate, when requested for

services. Please refer to Town of Ware rates set by the Town Manager in this proposal. These

rates will apply from November 1, 2026, to October 30, 2027.

15. The rates are inclusive of all costs associated with performance of the work, such as, but not

limited to, operator, equipment/vehicle, fuel, operating costs, overtime, insurance, repairs and

compliance with all relevant state and federal regulations and requirements.

16. Operations shall commence and terminate only on the order of the Director of Public Works or

his/her designee.

17. All trucks and equipment are required to have a means of communication with the Department

of Public Works Highway Supervisors during the events, such as radio, cell phone, etc.

18. All vehicles and equipment used on Town property shall be approved by the Director of Public

Works or his/her designee. Equipment in poor condition or any equipment judged to be

inadequate to do a good job will be disallowed and must be replaced with adequate equipment

by the Contractor.

19. The Town has the right to inspect Contractor’s equipment before each storm.

20. All Contractors are required to submit a list of 24/7 phone contacts with their proposals.

21. All operators of trucks and equipment shall maintain proper licenses required to operate each

individual truck or piece of equipment. Contractors are to provide proof of valid licenses,

registration, proof of insurance, and inspection documents for each vehicle or piece of

equipment.

22. Recorded starting and finishing times by the Department of Public Works for each vehicle must

agree with billing, the time to be computed to the nearest one quarter hour.

23. Compensatory time is not allowed for standby, breakdown, or meals. No additional allowances

will be made for the transportation, or mobilization of equipment.

24. The Contractor shall indemnify and save harmless the Town of Ware, Town’s agent and

employees, from and against all losses, claims and demands. Payments, suits, actions,

recoveries, and judgments of every nature and description, brought or recovered against them

by reason of any act of omission of said contractor, his agents, or employees, in the execution

of the work or in guarding the same, THIS IS A CLAUSE.

25. The Town shall pay one hour (1 hr.) ready time for each event only if the equipment arrives at

the Department of Public Works ready for work within one hour of receiving the notification to

work.

26. If the Director determines through his/her designee that the contractor is not performing as

required, the Town shall have the right to terminate the contracted services immediately on

verbal notice followed by written notice from the Director.

27. The Contractor must be available any hour of the day, seven days a week, including all

holidays.

28. Contracted plowing operations shall be done as close to bare pavement as possible and widened

to maximum width and to the approval of the Director, Highway Superintendent, or his/her

designee.

29. In the event of breakdowns, the contractor will notify the DPW Highway Superintendent, or

his/her designee immediately. Vehicles breaking down longer than 30 minutes per storm will

be removed from the clock and considered in unpaid status until repaired and ready to work.

30. All equipment provided for all snow and ice operations shall be identified on the sheets

contained in this contractor packet.

31. Invoices must be submitted to: Department of Public Works, 4 ½ Church Street, Ware, MA,

01082, no later than 72 hours after the end of services performed for each winter weather

operation.

D. SELECTION AND CONTRACTING

It is the Town’s intention to hire at least one Contractor to provide services during every significant storm

and work in concert with the DPW staff. Additionally, the Town would like to hire one or two firms to

provide services for plowing on an on-call basis as needed. The Town intends to contract several firms with

tri-axels, depending on the need, to remove snow from the streets as required. The intention is to hire

reliable and responsible firms who will be available when requested. We recognize that availability of on-

call services cannot be expected as other obligations may exist.

Contractors will be selected based on the following criteria:

1. References provided and the reputation of the firm for providing reliable and responsible service

2. Prior responsive and reliable service to the Town

3. Proximity to the Town which will allow a rapid response in time of need

4. Equipment to be provided to meet the Town’s needs

After selection, the Town will carry out a contract with the selected firms.

E. INSTRUCTIONS

Contractors are required to submit the following:

• Unit Price sheet listing all pieces of equipment or vehicles providing services to the Town

• Evidence of insurance liability coverage listing the Town as Additional Insured as indicated in

Specification C7.

• W-9, non-collusion/state tax status forms

• Alcohol and Substance Abuse Waiver

• List of References

Notice:

Each operator must sign a disclaimer releasing the Town and its employees of personal and property

liability each time services are rendered. A copy of the Disclaimer Form is included with this package.

2026-2027 Snow Plowing, Deicing and Removal

PRICE SHEET

Town of Ware

2026 – 2027 Hourly Rates for Snow Plowing

4x4 ¾ ton to 4x4 1 ton w/8ft reversible plow

4x4 ¾ ton to 4x4 1 ton w/9ft reversible plow

4x4 ¾ ton or larger w/10ft plow

Tri-axle

$90.00

$100.00

$105.00

Prices are to include delivery, the cost of fuel, the cost of labor and all other charges related to the products

and services listed below. Prices are to remain constant for the entire contract term, from November 1,

2026 through October 30, 2027.

EQUIPMENT PROPOSED

Please list the equipment and registration information for the vehicle(s) you will be using below.

Year Model #

VEHICLES PROPOSED

Manufacturer GVW Rating Registration #

Plow Size

Bucket Size

Name of Company:

Submitted by:

Address:

Phone: ______________________ Fax: _____________________________

Date: ________________________ Email: ____________________________

Signature

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Snow and Ice 2026-2027 1 document

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