Liquid Polymer

Location:	Texas
Posted:	Aug 5, 2026
Due:	Aug 25, 2026
Agency:	Donna city
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	RFB 2026-002
Publication URL:	To access bid details, please log in.

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NOTICE TO BIDDERS

The City of Donna will receive sealed bids addressed to the Public Utilities Department and

submitted to the City Secretary's Office, located at 307 South 12th Street, Donna, Texas

78537, until 3:00 p.m. on August 25, 2026, for the Supply Contract for the Purchase of

Polymer. Bids received after the specified deadline will not be accepted and will be

returned to the bidder unopened. Please clearly mark the outside of the envelope:

"SEALED BID."

SUPPLY CONTRACT FOR PURCHASE OF

POLYMER

RFB NO.: 2026-002

Potential bidders are advised that bid documents may be downloaded from the City of

Donna website at www.cityofdonna.org or obtained from the City of Donna City Hall

Purchasing Office, 307 South 12th Street, Donna, Texas 78537. For additional information,

please call (956) 464-3314. Bidders are responsible for obtaining all information necessary

to prepare and submit a responsive bid.

All questions regarding this Request for Bids (RFB) shall be submitted to

purchasing@cityofdonna.org . Please reference the applicable bid number and bid title in

all correspondence. Electronic bids will not be accepted.

The City of Donna reserves the right to reject any or all bids, waive any informalities or

irregularities, and accept the bid determined to be in the best interest of the City. The City

further reserves the right to hold all bids for a period of thirty (30) days following the bid

opening for the purpose of reviewing bids and evaluating bidder qualifications prior to

award. Bids received after the specified date and time will not be accepted.

City of Donna

Polymer Specifications

General Conditions

1.)

The Bidder agrees to furnish and deliver all Polymer required by the City of

Donna at the unit prices submitted on the official bid form. The contract shall commence

on the date of award and remain in effect through September 30, 2028. Unit prices shall

remain firm and unchanged throughout the awarded contract term. The City of Donna

reserves the right to renew the contract for up to two (2) additional one-year terms,

provided the Bidder's performance has been satisfactory, the unit prices remain firm, and

both parties mutually agree in writing to the renewal. Any renewal shall coincide with the

City of Donna's fiscal year and be subject to the same terms and conditions as the original

contract.

2.)

Approximately 60 polymer drums (55 gallons) at 450lbs will be purchased per

fiscal year (Oct-Sept) for the Wastewater Treatment Plant at 1800 South River Road. The

City of Donna has the right to increase and decrease the amount of inventory necessary at

each site to meet all federal, state, and local regulations without penalty of a unit price

increase which include but not limited to purchasing, delivering, maintenance, storage,

fuel charges, demand charges, etc. No extra charges will be assessed.

3.)

Polymer shall be F-2085 (see attachment A) or equivalent, and polymer shall be

able to produce approximately thirteen (13) 22 cubic yard roll-offs of sludge at the

Wastewater Treatment Plant (WWTP).

4.)

Approximately 60 polymer drums (55 gallons) at 450lbs will be purchased per

fiscal year (Oct-Sept) for the Water Treatment Plant at 801 South Hutto Road. The City

of Donna has the right to increase and decrease the amount of inventory necessary at each

site to meet all federal, state, and local regulations without penalty of a unit price increase

which include but not limited to purchasing, delivering, maintenance, storage, fuel

charges, demand charges, etc. No extra charges will be assessed.

5.)

Polymer shall be F-5030P (see attachment B) or equivalent and polymer shall be

able to produce approximately seven (7) 22 cubic yard roll-offs of sludge at the Water

Treatment Plant (WTP).

6.)

Bidder agrees to deliver polymer drums (55 gallons) at 450lbs as needed by City

of Donna within a period of ten (10) calendar days after notification by telephone. Bidder

must be able to delivery 365 days a years, unless an of Act of God prevents compliance.

7.)

All polymer drums and polymer contents delivered by Bidder shall meet all

applicable federal and/or state laws and safety requirements.

8.)

Bidder agrees to carry adequate public liability insurance and further agrees to

indemnify and save harmless City, its agents, servants, and employees, officials, and

insurers (“Indemnities”) from any and all liabilities, losses, damages, or expenses,

including attorney’s fees resulting from the negligent acts or omissions of Bidder, its

employees, officers, agents or assigns while in performance of this Agreement.

9.)

Bidder shall furnish the City of Donna upon request with factual information as to

existence and financial stability of company, along with a list of present cities being

serviced and a laboratory test report of their polymer from an accredited chemical testing

laboratory company. Laboratory test report shall be at the expense of the bidder.

10.)

Award of contract shall commence upon formal acceptance by the elected

governing body and signature on contract from both parties and expire on September 30,

2028 unless terminated sooner.

11.)

Delivery will be made on “as needed” basis. Payment will be made for delivered

quantities only, in accordance with State of Texas Pay Law.

12.) Neither the Bidder nor its employees, agents, or assigns engaged in the delivery and

off-loading of the goods shall be considered employees of the City. The method and manner

of performance of such undertaking shall be under the exclusive control of the Bidder’s

delivery personnel. The City shall have the right of inspection of said undertaking at any

time.

13.)

The City of Donna reserves the right to terminate the contract with or without

cause. No waiver of any covenant or condition, or the breach of any covenant or condition of

this Agreement, constitutes a waiver of any subsequent breach of the covenant or condition

of the Agreement.

14.)

Any threats made to any employee of the City, be verbal or written, to discontinue

the delivery of polymer or refusal to deliver polymer for whatever reason or reasons shall be

considered a breach of contract and the City will immediately sever the contract with the

contractor and purchase the polymer elsewhere.

15.) Contractor agrees NO extra charges of any type will be assessed during the contract

period.

16.) The City of Donna may hold bids 30 days after bid opening without taking action.

Bidders are required to hold their bids firm for same period of time.

CITY OF DONNA

BID FORM FOR A SUPPLY CONTRACT FOR THE PURCHASE OF POLYMER

I/We

(respondent) hereby submit the following bid for the

furnishing and delivery of Polymer in accordance with the City of Donna's specifications,

excluding applicable taxes.

F.O.B. Donna Water Plant, 801 S. Hutto Rd., Donna, TX & Wastewater Treatment Plant, 1800

South River Road, Donna, TX.

Respectfully submitted this

day of

, 2026.

The undersigned affirms that they are duly authorized to execute this contract, that this

company, corporation, firm, partnership or individual has not prepared this bid in collusion with

any other respondent, and that the contents of this bid as to prices, terms or conditions of said

bid have not been communicated by the undersigned nor by any employee or agent to any

other person engaged in this type of business prior to the submittal of this bid.

Base Bid

1. POLYMER

WWTP-Unit Price per 55-gallon Polymer Drum (450lbs) delivered and put in place-

$_________________

Technical Data Sheet must be attached for acceptance of bid.

WTP-Unit Price per 55-gallon Polymer Drum (450lbs) delivered and put in place-

$___________________

Technical Data Sheet must be attached for acceptance of bid.

Maximum delivery time (not to exceed two calendar days) to Donna sites after receiving

order by telephone ______ hours.

Delivery and quantity to be on an as needed basis.

Is bidder able and willing to make deliveries on weekends and/or holidays at contract unit

price? Yes _____ No _____.

Please identify the name of person to contact in case of an emergency and the telephone

number where this person can be reached _______________________________________________________.

Please identify hour of operation __________________________________________________________

Please identify name of person (s) authorized to receive orders:

_________________________________________________________________________________________________________

_________________________________________________________________________________________

Respectfully submitted this _______ day of ____________________________, 2026.

COMPANY:

____________________________________________________________

SIGNATURE:

____________________________________________________________

TITLE:

____________________________________________________________

ADDRESS:

____________________________________________________________

TELEPHONE NO: ____________________________________________________________

FAX NUMBER:

____________________________________________________________

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFB 2026-002
Bid Title:	Liquid Polymer
Category:	Chemical
Status:	Open

Liquid Polymer

Attachment Preview

See also