RFP 051226-GJ INVENTORY VERIFICATION & ASSET RECONCILIATION

Location:	Tennessee
Posted:	Apr 27, 2026
Due:	May 12, 2026
Agency:	Memphis Area Transit Authority (MATA)
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

SUBJECT:

DATE:

PROPOSAL NO.:

PROPOSAL DUE:

RFP #051226GJ - Inventory Verification & Asset Reconciliation

Audit

April 14, 2026

#051226GJ

May 12, 2026

TIME: 11:00 a.m. C.S.T.

The Memphis Area Transit Authority invites proposals for supplies and/or services set forth above in

accordance with the specifications enclosed herewith.

Proposals MUST be received at MATA by the date and time set forth above.

QUESTIONS AND INQUIRIES: No interpretation of the meaning of the specifications or other documents

will be made to any Proposer orally. Questions shall be submitted in writing to the Point of Contact (listed

below). To be given consideration, the questions must be received NO LATER THAN April 24, 2026 @

10:00 AM CST. Questions that are deemed to be substantive in nature will be responded to in the form of

an addendum and posted on MATA’s website by EOD CST on April 27, 2026, website:

https://www.matatransit.com/doing-business/. Please do not submit questions in PDF format.

RFP TIMELINE:

RFP Posted:

Pre-Proposal Conference and Site Visits:

Questions Due:

Q&A Posted:

Proposal Due By:

April 14, 2026

April 20, 2026 @ 9:00 AM CST (See site visit times.)

April 24, 2026 @ 10:00 AM CST

April 27, 2026 EOD

May 12, 2026 @ 11:00 AM CST

POINT OF CONTACT:

Gwendolyn Johnson, Procurement & Inventory Controls Sr. Manager

Gjohnson@matatransit.com

Sincerely,

Gwendolyn Johnson

Procurement & Inventory Controls Sr. Manager

TABLE OF CONTENTS

SECTION A INSTRUCTION TO PROPOSERS

1.0 GENERAL ......................................................................................................................1

2.0 PROPOSAL REQUIREMENTS......................................................................................2

3.0 PROPOSAL FORMAT .......................................................Error! Bookmark not defined.

4.0 CHANGES TO THE SPECIFICATIONS ........................................................................4

5.0 PROPOSAL EVALUATION ...........................................................................................4

6.0 AWARD OF CONTRACT...............................................................................................5

7.0 PROTESTS ....................................................................................................................5

SECTION B SCOPE OF SERVICES

SECTION C REQUIRED FORMS AND CERTIFICATIONS

ADDENDA ACKNOWLEDGEMENT FORM

CONTACT AND REFERENCES

AFFIDAVIT OF NON-COLLUSION

BUY AMERICA CERTIFICATE

FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION

CERTIFICATION OF PRIMARY PARTICIPANT (prime contractor) REGARDING

DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

CERTIFICATION OF LOWER-TIER PARTICIPANTS (subcontractors) DEBARMENT,

SUSPENSION, INELIGIBILTY AND VOLUNTARY EXCLUSION

CERTIFICATION OF RESTRICTIONS ON LOBBYING

NO RESPONSE

NATIONAL DEFENSE AUTHORIZATION ACT TELECOMMUNICATIONS

PROPOSAL PRICING FORM

ATTACHMENT 1 GENERAL CONTRACT PROVISIONS

APPENDIX:

BUSINESS QUESTIONNAIRE

SAMPLE SUPPLY AND SERVICE CONTRACT

SAMPLE CONTRACT CHANGE ORDER

COMMON PROBLEMS WITH RFP SUBMITTAL

◼ Missing or unsigned copies of certain forms and certifications. The following must be

included in the RFP:

•

Contact and References

•

Addenda Acknowledgement Form

•

Affidavit of Non-Collusion

•

Buy America

•

Federal Tax Liability and Recent Felony Conviction

•

Certification of Primary Participation Regarding Debarment, Suspension,

and Other Responsibility Matters

•

Certification of Lower-Tier Participants (Subcontractors), Debarment,

Suspension, Ineligibility and Voluntary Exclusion

•

Certification of Restrictions on Lobbying

•

Proposal Price Form

•

Business Questionnaire

•

Explanation of "No Response"

◼ Incomplete or outdated information on client references and/or sufficient number of

references provided.

◼ Failure to include adequate documentation about the role of subcontractors in the

project.

◼ Submittal of too few copies. The RFP specifies the number of originals and number of

copies of the RFP to be provided, as well as a USB drive (flash drive) with all documents

included.

◼ Failure to properly label the RFP package with RFP label.

◼ RFP received late. All RFPs must be in MATA's possession in the Office of Purchasing

by the deadline shown in the RFP. All RFPs received after the deadline will be returned

unopened.

MEMPHIS AREA TRANSIT AUTHORITY

LEGAL NOTICE TO PROPOSERS

Proposals will be received by the Memphis Area Transit Authority (MATA) at its Purchasing offices,

1330 Levee Road, Memphis, TN, 38108, until 11:00 a.m. local time, on _May 12___________, 2026

for furnishing the following:

Inventory Verification & Asset Reconciliation Audit

Proposers must submit their proposal with the enclosed label attached to the envelope.

MATA hereby notifies all proposers that in regard to any contract entered into pursuant to this

advertisement, minority business enterprises will be afforded full opportunity to submit proposals in

response to this advertisement and will not be discriminated against on the grounds of race, color, sex,

religion, political affiliation or national origin in consideration of an award.

Any name appearing on the Comptroller General’s list of ineligible contractors is not an eligible

proposer. The contractor will be required to comply with all applicable Equal Employment Laws and

Regulations.

Further information and proposal requirements may be obtained by contacting Gwendolyn

Johnson, Procurement & Inventory Controls Sr. Manager via email:

Gjohnson@matatransit.com.

Award of the contract will be made on the basis of the most Responsive and Responsible proposer as

selected by the Authority, provided it is in its best interest to do so.

MATA reserves the right to reject any and all proposals and to waive any informality in proposing.

Term of Contract After Award:

Phase 1 – Operations: up to 90 days

Phase 2 – IT: up to 21 days

Rodrick Holmes

Trustee

SECTION A

INSTRUCTIONS TO PROPOSERS

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 051226-GJ INVENTORY VERIFICATION & ASSET RECONCILIATION - Q&A -Addendum 2

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See also