Invitation to Bid Litchfield Fire Company Engine 2 Frame Repair Litchfield, Connecticut

Location:	Connecticut
Posted:	Sep 1, 2026
Due:	Oct 22, 2026
Agency:	Town of Litchfield
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

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Invitation to Bid

Litchfield Fire Company Engine 2 Frame Repair

Litchfield, Connecticut

The Town of Litchfield is accepting bids for repairing rust on the frame of Litchfield Fire

Company Engine 2. All bids must be submitted on forms and in accordance with

specifications supplied by the Town of Litchfield, Litchfield Fire Department, 258 West

Street. Bids will be received at the Office of the First Selectman, 74 West Street, Litchfield,

CT, 06759 until 9:30 a.m. on Thursday October 22 2026, and will be opened and read

publicly at that time in said office. There will be a mandatory one-time vehicle inspection

of Engine 2 on Tuesday, September 22, 2026 at 10:00a.m. The bid can be downloaded

from the Town of Litchfield web site: www.townoflitchfield.org.

Instructions to Bidders

1. Intent

The intent of these specifications is to obtain a licensed repair shop for working on fire

apparatus to perform refurbishment work on a pumping engine. The Contractor shall have

adequate licenses, equipment, and materials for this project to insure completion within

sixty business days from the agreed upon starting date.

All Bidders shall observe the following instructions and specifications:

2. General Provisions

Place of Opening: Office of First Selectman, 74 West Street, Litchfield, CT 06759

Time of Opening: Thursday, October 22, 2026 at 9:30 a.m.

Bid Return Envelope: Bidders shall submit bids in an envelope clearly marked, with the

bid title and opening date to prevent a sealed bid from being opened prior to the opening

date. Any bid not so marked and opened by the Town shall be rejected. The following

forms must be submitted:

A. Bid Schedule

B. Hold Harmless Agreement and Supplemental Agreement

C. Non-Collusion

D. Non-Discrimination

E. References

3. Proposal Questions

Any questions pertaining to the scope of the work or content or procedure for submitting

proposals should be directed to David Rogers Fire Chief by e-mail to be received no later

than October 15, 2026. Any questions received after that date will not be answered.

Contact information is as follows:

Chief.lfc31@gmail.com

4. Basis of Award

It is intended this Contract shall be awarded to the Bidder that best meets the needs of the

Town of Litchfield with respect to qualifications, contractor’s submitted start date and cost.

Qualifications shall include the ability of the Contractor to complete all work within the

stated time frame.

5. Notice of Award

The Town shall give notice of Acceptance of a bid to the successful bidder by mail to the

Bidder’s address stated in the bid. Individuals are invited to attend the Bid Opening, with

official bid results pending notification of the successful bidder.

6. Award of Contract

The Town reserves the right to reject any and all bids for any reason the Town deems

advisable, and to award contract or contracts to any Contractors bidding on the work,

regardless of the amount of bid.

7. Bid Security

A bid bond or certified check is not required for this bid.

8. Performance; Labor and Material Bond

A Performance Bond or Certified Check is not required for this bid.

9. Scope of Work Change

The Town reserves the right to change the scope of the project after the bid is awarded,

without penalty to the Town. All changes in scope will be issued in writing by the Director

of Public Works or his designee.

10. Substitution of Named Brands

Should brand names appear in this bid, before bidding on any item considered equal to or

better than a named item, the Bidder must get written approval from the Director of Public

Works.

11. Price, Discounts, and Payment

Prices bid shall not include any taxes, Local, State, or Federal, as the Town is not liable. In

addition to the price bid, each Bidder may quote binding discounts, which will be

considered when making the award.

12. Delays

Contract time delays for completion of work shall be authorized in writing by the Director

of Public Works.

13. Liquidated Damages

The amount of two hundred dollars ($200) is agreed upon as liquidated damages and shall

be paid for every day the Contractor exceeds the allowable contract time for completion,

sixty (60) business days. This sum shall be paid by the Contractor to the Town or withheld

from final payment to the Contractor. The contract time period must start with the Notice

to Proceed from the Town of Litchfield.

14. Assignment of Contract

Contractor shall not sublet, sell, transfer, assign, or dispose of contract or any portion

thereon or of right, title, or interest therein of obligations thereunder, without written

consent of the Town.

15. Acceptance of Subcontractor

Submission of name of Subcontractor in proposal shall be deemed to constitute an

acceptance by Contractor, if awarded contract of bid, of such Subcontractor. Any alteration

therein, after award of contract, shall be subject to the approval of the Town.

16. Basis of Payment

Payment for this work shall be at the lump sum bid for work completed and accepted,

except as noted herein and shall include all equipment, materials, labor, and tools incidental

to the completion of this work.

17. Payments for Extra Work

Written notice of claims for extra work shall be given by Contractor within ten (10) days

after receipt of written instruction from the Town as approved by the Director of Public

Works or his designee, to proceed with extra work and also before any work is commenced,

except in emergency endangering life or property. No claim shall be valid unless so made.

In all cases, Contractor’s itemized sheet showing all labor and material must be submitted

to the Director of Public Works. Town order for extra work shall specify any extension of

contract time and one of the following methods of payment:

A. Unit Prices or combination of unit prices.

B. A lump sum based on Contractor’s estimate accepted by owner and approved by the

Director of Public Works.

C. Actual costs plus ten percent (10%) for overhead and profit.

18. Payment Requests, Retainage and Guarantee Period

Contractor must submit a payment request for payment once each month for work done

and materials delivered and installed on the site. East request for payment must be

computed from work completed, less five percent (5%) to be retained until expiration of

the guarantee period, which is one (1) year from written acceptance of work.

19. Insurance

The contractor will file with the Town of Litchfield, the following evidence of insurance.

Certificates must be on file with the Town before acceptance of Bid or work commences.

Workers Compensation

Coverage A: Statutory

Coverage B: Employers Liability:

Bodily injury by accident

Bodily injury by disease

Bodily injury

$ 100,000 per person

$ 500,000 aggregate

Comprehensive Commercial Liability

Bodily injury; General Limit

Products/Completed Operations

Personal and Advertising Injury

Each Occurrence

Fire Damage Limit

Medical Expenses

$ 1,000,000 aggregate

$ 100,000 aggregate

$ 100,000 per person

Coverages:

Premises/Independent Contractors

Contractual/Completed Operations/Products

Contractual/Liability will be Broad Form

XCU (explosion/collapse/underground utilities)

Comprehensive Broad Form Liability endorsement or Equivalent

Broad Form property Damage Liability

Automobile Liability

Bodily Injury

Aggregate

Property Damage

$1,000,000 per person

Coverages:

All owned/non owned/hired/borrowed

Contractual liability to be included

Contractors must name the Town of Litchfield as an additional named insured on all

certificates. All policies will provide thirty (30) days’ notice of cancellation as well as ten

(10) days’ notice of material change in the policies to the First Selectman’s Office of the

Town of Litchfield.

20. Environmental. Health and Safety Compliance

The contractor must comply with all local, state and federal environmental health and

safety regulations. The contractor’s employees must have all required Occupational Health

and Safety Administration, Environmental Protection Agency, Connecticut Department of

Environmental Protection and Connecticut Department of Health training and

certifications. Copies of all applicable training records shall be submitted as part of or in

addition to a Health and Safety Plan to the Director of Public Works prior to commencing

the project. Safety Data Sheets must be submitted prior to commencing work for all

materials used prior to beginning the project.

21. Permits

The contractor is responsible for obtaining all local, state and federal permits required for

completion of the project. Copies of all permits will be submitted to the Director of Public

Works prior to commencing work. In instances where the governing body waives a permit

a copy of the communication in lieu of the permit.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Invitation to Bid Litchfield Fire Company Engine 2 Frame Repair Litchfield, Connecticut

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