Allendale County Museum Renovation Project - Phase 1

Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
PHASE 1 - ALLENDALE
COUNTY MUSEUM
RENOVATION PROJECT
RFP # 06 - 2026
William Robinson, County Assistant Administrator
Allendale County Administration
526 Memorial Avenue
Allendale, SC, 29810
(803) 573-8055

Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
ALLENDALE COUNTY MUSEUM PROJECT PHASE - 1 RENOVATION
RFP #: 06-2026
Table of Contents - Procurement Documents
1.0 Document 001116 - Invitation to Bid 1
1.1 Project Information 1
A. Notice to Bidders 1
B. Project Identification 1
C. Owner 1
D. Architect 1
E. Project Description 1
F. Construction Contract 2
1.2 Bid Submittal and Opening 2
1.3 Pre-Bid On-Site Conference 2
1.4 Documents 2
1.5 Time of Completion 3
A. Proposal Instructions to Bidders 3
B. Evaluation Factors 3
2.0 Other Factors 4
2.1 A. Bidder's License Qualifications 4
B. Experience on Similar Projects 4
2.2 Technical and Cost Proposal Preparation and Submission Instructions 4
2.3 Technical Proposal Instructions 4
2.4 Cost Proposal Instructions 5
2.5 Proposal Submission Instructions 5
3.0 Document 002113 - Instructions to Bidders 6
3.1 Instructions to Bidders 6
4.0 Document 002213 - Supplemental Instructions to Bidders 7
4.1 Instructions to Bidders 7
4.2 Supplemental Instructions to Bidders, General 7
4.3 Article 2 - Bidders Representations 7
A. Add Section 2.1.3.1 7
B. Add Section 2.1.5 7
C. Add Section 2.1.6 7
4.4 Article 3 - Bidders Documents 8
A. 3.4 Agenda 8
4.5 Article 4 - Bidders Procedures 8
A. Preparation of Bids 8
B. Submission of Bids 8
C. Modification or Withdrawal of Bids 8
4.6 Article 5 - Consideration of Bids 9
A. Rejection of Bids 9
4.7 Article 9 - Execution of the Contract 9
A. Add Article 9 9
5.0 Document 003143 - Permit Application 11
5.1 Permit Application Information 11
6.0 Document 004113 - Bid Information - Stipulated Sum (Single - Prime Contract) 12
6.1 Bid Information 12
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
6.2 Certification and Base Bid 12
6.3 Time of Completion 12
6.4 Acknowledgement of Addenda 12
6.5 Contractors License 13
6.6 Submission of Bid 13
7.0 Bidder's Checklist 14
7.1 Bid Information 14
7.2 Bidder's Checklist 14
TABLE OF CONTENTS - CONTRACTING DOCUMENTS 15
Section 012500 - Substitution Procedures 16
8.0 Part 1 - Substitution Procedures 16
8.1 Summary 16
8.2 Definitions 16
8.3 Substitutions 16
8.4 Quality Assurance 17
8.5 Procedures 17
Section 012900 - Payment Procedures 18
9.0 Part 1 - General 18
9.1 Summary 18
9.2 Applications for Payment 18
Section 013300 - Submittal Procedures 20
10.0 Part 1 - General 20
10.1 Summary 20
10.2 Submittal Formats 20
10.3 Submittal Procedures 21
10.4 Submittal Requirements 21
10.5 Contractor's Review 22
10.6 Owner and Architect/Engineer Review 22
Section 013516 - Alteration Project Procedures 23
11.0 Part 1 - General 23
11.1 Summary 32
11.2 Definitions 23
11.3 Project Meetings for Alteration Work 23
11.4 Materials Ownership 24
11.5 Informational Submittals 25
11.6 Quality Assurance 25
11.7 Storage and Handling of Salvaged Materials 25
12.0 Part 2 - Products (Not Used) 26
13.0 Execution 27
13.1 Protection 27
13.2 Protection from Fire 28
13.3 General Alteration Work 27
Section 016000 - Product Requirements 30
14.0 Part 1 - General 30
14.1 Summary 30
14.2 Definitions 30
14.3 Quality Assurance 31
14.4 Product Delivery, Storage, and Handling 31
15.0 Products 32
15.1 Product Selection Procedures 32
15.2 Comparable Products 32
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
Section 017300 - Execution 34
16.0 Part 1 - General 34
16.1 Summary 34
16.2 Definitions 34
16.3 Quality Assurance 34
17.0 Part 2 - Products 35
17.1 Materials 35
18.0 Part 3 - Execution 35
18.1 Examination 35
18.2 Preparation 36
18.3 Construction Layout 36
18.4 Installation 36
18.5 Cutting and Patching 37
18.6 Processing and Cleaning 39
18.7 Protection and Repair of Installed Construction 39
Section 017419 - Construction Waste Management and Disposal 42
19.0 Part 1 - General 42
19.1 Summary 42
19.2 Definitions 42
20.0 Part 2 - Products (Not Used) 42
21.0 Part 3 - Execution 42
21.1 Plan Implementation 42
21.2 Disposal of Waste 42
Section 017700 - Close out Procedures 44
22.0 Part 1 - General 44
22.1 Summary 44
22.2 Close-Out Submittals 44
22.3 Substantial Completion Procedures 44
22.4 Final Completion Procedures 44
22.5 Submittal of Project Warranties 44
23.0 Part 2 - Products 44
23.1 Materials 44
24.0 Part 3 - Execution 45
24.1 Final Cleaning 45
24.2 Repair of Work 46
25.0 Section 009113 - Addenda 47
25.1 Protection Information 47
25.2 Notice to Bidders 47
26.0 Attachments 48
27.0 Revisions to Previous Addenda 49
28.0 Revisions to Division 00 Procurement Requirements and Contracting Requirements 49
29.0 Revisions to Division 01 General Requirements 49
30.0 Revisions to Division 02 - 49 Specifications Sections 49
31.0 Revision to Drawing Sheets 49
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
DOCUMENT 001116 - INVITATION TO BID
1.1 PROJECT INFORMATION
A. Notice to Bidders: Qualified small business bidders are invited to submit bids for the
Project as described in this document according to the Instructions to Bidders. This is a
"Best Value Firm-Fixed Price" bid opportunity with a Not-to-Exceed (NTE) budget of
$75,000.00.
B. Project Identification: Allendale County SC Phase - I Museum Renovation Project
1. Location: 939 North Main Street; Allendale, SC 29810
C. Owner: Allendale County Government; Allendale County, SC 29810
1. Owner's Representative: Mr. William Robinson, 526 Memorial Avenue; Allendale,
SC 29810
D. Architect/Engineer: Chris Constantine, PE, Constantine Engineering Associates, LLC,
1350 Ashley River Road, Charleston, SC 29407; (843) 628-7878.
E. Project Description: The objective of this project is to award a single Firm Fixed Price
contract that offers the Best Value for the procurement of services and repairs specified for
the Phase 1 - Renovation project. The scope of the renovation project shall be limited to
the following tasks. All work shall conform to the Phase I Construction Plans and
Specifications documentation available to interested contractors from the
Architect/Engineer cited in paragraph "D" above.
* Make all necessary structural repair to the roof and second story floors
* Install new roof on main building only
* Perform necessary repairs to abate gray mastic asbestos hazard around roof
chimneys and vents without disturbing the existing mastic
* Install handicap-rail on interior stairs to second floor
* Repair front left building foundation pier
* Replace porch and handicap ramp on rear of main building
* Repair/re-caulk four (4) front windows and front door with side windows of
main building to preserve historic features and remediate asbestos hazard as
per environmental report included in Construction Plans and Specifications
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
F. Construction Contract: Bids will be received for the following work:
1. General Contract
1.2 BID SUBMITTAL AND OPENING
A. Owner will receive sealed bids until the bid time and date at the location indicated below.
Please note, bids received after the closing date/time will not be considered for award.
Owner will consider bids prepared in compliance with the Instructions to Bidders issued
by Owner, and delivered as follows:
1. Bid Closing Date: May 29, 2026
2. Bid Closing Time: 5:00pm
3. Location: Allendale County Administration Bldg.
526 Memorial Avenue
Allendale, SC 29810
Attention: Mr. William Robinson, Jr., Assistant County Administrator.
B. The bids will be opened privately by Allendale County officials and Executive Board
members of the Allendale County Historical Society (ACHS) and evaluated as described
in Section D (Evaluation Factors) of this section.
C. 1.3 PRE-BID ON-SITE CONFERENCE
A. A pre-bid conference for all bidders will be held at Allendale County Museum, 939 Main
Street; Allendale, SC 29810 on May 4, 2026 at 2:00pm local time. Prospective bidders are
required to register and to attend. Contact Mr. William Robinson, Assistant Administrator at
(803) 573-8055.
1.4 DOCUMENTS
A. Online Procurement Contracting Documents: Obtain access after April 24, 2026 by
contacting:
Mr. William Robinson, Jr., Assistant Administrator
Allendale County Administration
526 Memorial Avenue
Allendale, SC 29810
On-line access will be provided to all registered bidders and suppliers.
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
1.5 TIME OF COMPLETION
Bidders shall begin the work on receipt of the Notice to Proceed and shall complete the work
within the contract time of sixty (60) business days (Monday through Friday).
A. PROPOSAL INSTRUCTIONS TO BIDDERS
See Document 002113 - INSTRUCTIONS TO BIDDERS" and "Document 002213 -
Supplemental Instructions to Bidders" contained herein for detailed instructions on how to
prepare and submit their bids for construction projects. The document outlines procedures
such as bonding requirements, security, modifying or withdrawing bids and performance
and payment bonds.
B. EVALUATION FACTORS
Selection of the Offeror or for the proposed Renovation Project shall be based on the "Best
Value" firm-fixed price approach, price and other factors considered. The Owner shall
make a single award to the responsible Offeror whose offer conforms to the requirement
of the solicitation and is the most advantage ("Best Value") to the Owner, cost or price
and technical factors considered. Offerors shall ensure that the key technical considerations
addressed in the written technical proposal cover the key areas identified in the Evaluation
Factors listed below.
1. TECHNICAL FACTORS:
Major Category Evaluation Factors
Technical Excellence Technical excellence of approach
(Point Value: = 30) demonstrating sound industry
practice, risk avoidance, and "Best
Value" for the Owner
Management Approach Specific details on managing project
(Point Value: = 30) schedule and integration, scope of
Work, cost, quality of work, human
resources, communication with
Owner, risk avoidance, procurement
management
Relevant Project Experience Relevant recent experience on
(Point Value: = 20) projects similar in scope and
complexity
Qualification of Key Personnel The availability, competency,
(Point Value: = 20) pertinent education, and related
experience of the technical key
personnel
2. COST FACTOR: Owner has a cost budget Not-to-Exceed $75,000.00 for the Project Work
described herein. This is a "Best Value Firm-Fixed Price" solicitation.
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
2.0 OTHER FACTORS:
2.1 BIDDER'S LICENSE QUALIFICATIONS
A. Bidders must be properly licensed under the laws governing their respective trades and
be able to obtain insurance and bonds required for the Work. Work Insurance in a form
acceptable to Owner will be required of the successful Bidder.
B. EXPERIENCE ON SIMILAR PROJECTS
Offerors shall provide detailed information on at least three (3) projects completed within
the last three (3) years similar in scope to the Project described herein. Bidder shall provide
the following information for each project submitted in response to this solicitation.
1. Name of Customer
2. Customer Point-of-Contact; Location; Phone Number
3. Period of Performance
4. Scope of Work
5. Contract Value
6. Issues encountered and approach to resolving each
The Project Owner fully understands that no project proceeds without any surprises or
difficulties. The Owner is particularly interested in what action(s) the offer took to
resolve the issues/problems that arose during the period of performance for each of the
three (3) projects cited, and any impact on cost or schedule.
2.2. TECHNICAL AND COST PROPOSAL PREPARATION AND SUBMISSION
INSTRUCTIONS
2.2.1. TECHNICAL PROPOSAL INSTRUCTIONS
The Offeror shall submit three (3) original copies of the written technical proposal in PDF format
describing their approach to addressing each of the requirements described herein for Phase 1 of
the Renovation Project.
No electronic proposal submissions (technical or price proposal) shall be accepted. Offeror's
submittal shall be 81/2" by 11" format with 12-point minimum for technical discussions (9-point
font is acceptable for tables and graphics, if included. Technical proposal shall be no more than
twenty-five (25) pages double-sided pages, or fifty (50) one-sided pages in length not including
title page, table of content, and cover sheet.
The Cover Sheet of the Offeror's Technical Proposal shall clearly identify this solicitation by name
and RFP number; the name and address of the Owner; the due date and time for the proposal
submission as stated in this solicitation; and the name, address, and point-of-contract of the
Offeror.
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
2.2.2. COST PROPOSAL INSTRUCTIONS
The Offeror shall use "Document 004113 - Bid Form - Stipulated Sum (Single - Prime
Contract)" included with this document to submit its "firm-fixed price" for the Project Work
described in this solicitation. The Offer shall be contained in a separate envelope aside from the
Technical Proposal and clearly identified as the Cost Proposal for this Project, including the name
and RFP number of the Project; the name and address of the Owner; the due date and time for the
proposal submission as stated in this solicitation; and the name, address and point-of-contract of
the Offeror.
The Offeror is encouraged to describe to the Owner how its offer, technical and cost factors
considered, represents the "Best Value" for the Owner.
2.2.3. PROPOSAL SUBMISSION INSTRUCTIONS
Offer is advised that its offer ( Technical and Cost Proposal) to provide the Work described herein
for the Phase - 1 Renovation Project shall be received at the address below No-Later-Than (NLT)
5:00pm on May 29, 2026. Again, no electronic proposals will be accepted, and no proposals
received by the Owner after the date and time given will be accepted for the Project Work described
herein.
Allendale County Administration Building
526 Memorial Avenue; Allendale, SC 29810
Allendale, SC 29810
Attention: Mr. William Robinson, Assistant County Administrator
END OF SECTION 001116
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Allendale County Museum Procurement and Contracting Document
Phase 1 - Renovation
Request for Proposal Number: 06 - 2026
3.0 DOCUMENT 002113 - INSTRUCTIONS TO BIDDERS
3.1 INSTRUCTIONS TO BIDDERS
A. AIA Document A701, "Instructions to Bidders" is hereby incorporated into the
Procurement and Contracting Requirements by reference.
1. A copy of AIA Document A701, Instructions to Bidders" is found in this Project
Manual.
2. AIA Document A701 Instructions to Bidders: AIA Document A-701 provides
instructions for bidders on how to prepare and submit their bids for construction
projects. It is coordinated with AIA Document A201, General Conditions of the
Contract for Construction, and its related documents. The document outlines
procedures such as bonding requirements, bid security, modifying bids, and
performance and payment bonds. It also includes information on obtaining documents
to bid a project, submitting requests for clarification, interpretation, and substitutions,
and how to submit bids. The document is intended for competitively bid projects and
is complementary to AIA Document A201 - 2017.
END OF DOCUMENT 002113
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