RFP - Department of Family and Community Servies (DFCS) Alaska Psychiatric Institute (API) Hospital Laundry Services

Request for Proposals (RFP) 2026-2600-0103
Alaska Psychiatric Institute (API) – Hospital Laundry Services

PURPOSE:
The Department of Family and Community Services (DFCS) is soliciting proposals from qualified vendors to provide laundry services for the Alaska Psychiatric Institute (API), an 80-bed inpatient facility. Services include consistent pickup/delivery, adherence to healthcare infection control standards, and reporting of service performance and issues.

PRIOR EXPERIENCE AND MINIMUM REQUIREMENTS:
To be considered responsive, offerors must meet the service requirements described in the solicitation and provide required documentation.

THE OFFEROR MUST HAVE:

• Demonstrated experience providing laundry services in a hospital setting.
• At least 2 letters of support from a current or former (within the last 3 years) client confirming relevant experience.
• A written infection control laundry handling policy that aligns with CDC, CMS, and Joint Commission standards.
• A sample linen inventory report template used to track volumes and item types.
• A sample service log demonstrates tracking of pickups, deliveries, and service issues.
• Staff trained in proper infection control procedures and handling of contaminated linens.
• Capacity to maintain complete separation of API’s laundry throughout all processing and transport stages.
• Ability to perform regular pickups and deliveries three times per week (Monday, Wednesday, and Friday between 8:00 a.m. and 10:00 a.m.).

THE FACILITY MUST:
Meet the hygiene, safety, and operational standards outlined in 7 AAC 12.740 and the CDC Guidelines - including:

• Physical separation of clean and soiled laundry processing area to prevent cross contamination.
• Utilize ventilated, well-lit, and sanitized workspaces with adequate space for sorting, processing, and staging.
• Use of hot water at 160°F or an approved alternative disinfection process with documented procedures.
• Clearly labeled and covered washable carts for transporting clean and soiled laundry; carts must be cleaned and disinfected daily.
• Package clean laundry in shrink-wrapped, protective materials before delivery
• Provides handwashing station and restrooms for staff in accordance with occupational health and hygiene standards.
• Ensure secure, segregated processing of API linens at all times.

RESPONSIBILITY REQUIREMENTS:
To be considered responsible, the offeror must demonstrate the ability to meet all contractual, regulatory and performance obligations under this RFP, including:

• Hold a valid business license and be legally authorized to operate in the State of Alaska.
• Provide proof of insurance coverage, including general liability, vehicle insurance for transport, and worker’s compensation as required by law.
• Have sufficient financial, personnel, and equipment resources to perform the scope of work without subcontracting.
• Maintain documented infection control procedures, quality control protocols, and staff training records, and submit these upon request.
• Comply with all state and federal laws, including HIPAA, CMS standards (42 CFR 482.42), The Joint Commission (IC.02.02.01), and Alaska Administrative Code (7 AAC 12.740).
• Demonstrate a record of performance and reliability with prior or current healthcare or institutional clients.

ADA:
The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a proposal should contact the DFCS Procurement Section at fcs.fms.vendor.responce@alaska.gov, (907) 465-8216, or TTY/TDD at 711 (Alaska Relay) not later than 10 calendar days prior to the proposal deadline.

IMPORTANT NOTICE:
If you receive this solicitation from the State’s Online Public Notice website, you must register with the DFCS Procurement Section to receive subsequent amendments. Registration must be in writing and may be made via email to fcs.fms.vendor.response@alaska.gov. Failure to register may result in rejection of your proposal.