Town Centre Park Tree and Brush Removal

Location:	British Columbia
Posted:	Dec 23, 2025
Due:	Jan 20, 2026
Agency:	City of Coquitlam
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	RFP 25-092
Publication URL:	To access bid details, please log in.

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City of Coquitlam

Request for Proposals

RFP No. 25-092

Town Centre Park - Tree and Brush

Removal

File #: 03-1220-20/25-092/1 Doc #: 5814879.v2A

PF Page 1 of 8

City of Coquitlam

RFP No. 25-092 – Town Centre Park - Tree and Brush Removal

Proposal Submission Form

TABLE OF CONTENTS

1. KEY DATES.............................................................................................................................. 3

2. PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS................ 3

3. DEFINITIONS......................................................................................................................... 4

4. INSTRUCTIONS TO PROPONENTS....................................................................................... 5

Acknowledgement ..........................................................................................................5

Purpose ............................................................................................................................ 5

Proposal Submission ......................................................................................................5

Project Timelines.............................................................................................................5

Prices ................................................................................................................................ 5

Requested Departures ...................................................................................................5

Evaluation Criteria ..........................................................................................................6

5. SCOPE OF SERVICES .............................................................................................................. 8

Scope ................................................................................................................................ 8

Certified Personnel – Tree Clearing and Equipment Operation ................................9

Wildlife and Nest Inspection..........................................................................................9

Permits and Regulations..............................................................................................10

Site Control and Organization .....................................................................................10

On-Site Hazards ............................................................................................................10

Rectify Damages ...........................................................................................................10

Protection of Public ......................................................................................................10

Work Hazards................................................................................................................11

Environmental Protection ............................................................................................11

Traffic and Pedestrian Control ....................................................................................11

Public Relations.............................................................................................................11

Invoicing ........................................................................................................................11

Dust Control ..................................................................................................................11

Clean Up ........................................................................................................................12

APPENDIX A – VDZ+A Tree Management Plan

APPENDIX B – VDZ+A Arborist Report

APPENDIX C – VDZ+A Specification

APPENDIX D – Modular Construction Fence Layout

APPENDIX E – DHC Knotweed Management Plan

PROPOSAL SUBMISSION FORM

File #: 03-1220-20/25-092/1 Doc #: 5814879.v2A

Page 2 of 12

City of Coquitlam

RFP No. 25-092 – Town Centre Park - Tree and Brush Removal

Proposal Submission Form

KEY DATES

RFP Issue Date

Non-Mandatory Site Visit: Date Time

and Location

Deadline for Questions

Send questions to: bid@coquitlam.ca

referencing the RFP name and number.

Submission Deadline

Tuesday, December 23, 2025

Tuesday, January 6, 2026

3:00 PM (local time)

Town Centre Recycling Depot,

1299 Pinetree Way, Coquitlam, BC

2:00 PM (local time)

Wednesday, January 14, 2026

2:00 PM (local time)

Tuesday, January 20, 2026

Please Note: The Procurement Department at City Hall will be closed at 12:00PM on Wednesday,

December 24, 2025 and reopen at 08:00AM on Friday, January 02, 2026. Inquiries will not be

reviewed until January 02, 2026. City Service Operations will remain in full service.

2. PROCUREMENT REQUIREMENTS, GUIDELINES, AND TERMS & CONDITIONS

All applicable requirements, guidelines, and terms and conditions for City procurement

processes including, but not limited to, RFPs, RFIQs, and RFIs etc. are available on the City’s

website under City Purchasing Information.

To be eligible for the award, the City requires only the successful Proponent to agree to and

have the following in place before providing any Goods or Services. The applicable

requirements to this process are:

a) Instructions to Proponents

b) City Standard Terms and Conditions - Purchase of Goods and Services

Do Not Submit – The items below are not required as part of this RFP Proposal. The

City will request this documentation from the successful Proponent prior to entering

into an agreement for Services.

c) Commercial General Liability (CGL) insurance $5M coverage provided on the City's

Certificate of Insurance – Contractor Form

d) Prime Contractor Designation Form and be responsible for all the Work at the site in

accordance with WCB regulations

e) Be registered and provide WorkSafeBC clearance; upon request, the City may request an

employer report

f) A City of Coquitlam or Tri Cities Intermunicipal Business License is required for any

Contractor performing Work within the City or if their office is located within the City,

excluding delivery-only services

File #: 03-1220-20/25-092/1 Doc #: 5814879.v2A

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City of Coquitlam

RFP No. 25-092 – Town Centre Park - Tree and Brush Removal

Proposal Submission Form

3. DEFINITIONS

“Agreement” “Contract” means the City Purchase Order that will be issued to formalize the

Contract with the successful Proponent through negotiation process with the City based on

the Proposal submitted and will incorporate by reference the Request for Proposals, the Terms

and Conditions of Contract included in this RFP, any additional subsequent information, any

addenda issued, the Proponent’s response and acceptance by the City.

“City” “Owner” means City of Coquitlam.

“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to carry out

all duties, obligations, work and services described in the Request for Proposal and all

associated documentation, which may also include mutually agreed revisions subsequent to

submission of a Proposal. Both “Contractor” and “Proponent” are complementary in terms of

duties, obligations and responsibilities contemplated at the Request for Proposals stage,

through evaluation process, execution and performance of the services and Works.

“Price” means the amount that will be paid by the City to the Contractor for delivery and

acceptance of goods and Services.

“Project Manager” means the City staff member appointed to coordinate the Work.

“Proponent” means responder to this Request for Proposals.

“Proposal” means the submission by the Proponent.

“Request for Proposals” “RFP” shall mean and include the complete set of documents,

specifications and addenda incorporated herein, and included in this Request for Proposals.

“Services” “Work” “Works” means and includes the provision by the successful Proponent of

all services, duties, and expectations as further described in this RFP. This will also mean the

whole of the Work, tools, materials, labour, equipment, travel, and all that is required to be

done, furnished and performed by the Contractor.

“Shall” “Must” “Will” “Mandatory” means a requirement that must be met.

“Supply” “Provide” shall mean supply and pay for and provide and pay for.

File #: 03-1220-20/25-092/1 Doc #: 5814879.v2A

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City of Coquitlam

RFP No. 25-092 – Town Centre Park - Tree and Brush Removal

Proposal Submission Form

4. INSTRUCTIONS TO PROPONENTS

Acknowledgement

The City acknowledges with gratitude and respect that the name Coquitlam was derived from

the hən̓ q̓ əmin̓ əm̓ (HUN-kuh-MEE-num) word kʷikʷəƛ̓ əm (kwee-KWET-lum) meaning “Red Fish

Up the River”. The City is honoured to be located on the kʷikʷəƛ̓ əm traditional and ancestral

lands, including those parts that were historically shared with the q̓ ic̓ əy̓ (kat-zee), and other

Coast Salish Peoples.

Purpose

The purpose of this Work is to clear a designated area of trees and vegetation and lower the

grade to match the surrounding land. This will prepare the site for future use, eliminate

elevation inconsistencies, and improve site accessibility and drainage.

Proposal Submission

Proponents should complete and submit the information requested in this RFP document on

the Proposal Submission.

Project Timelines

The successful Proponent will commence Work approximately February 2, 2026. and

substantially complete all tree felling, brush clearing, and removals of all vegetative and

woody debris from the site on or before February 27, 2026.

Final acceptance is to be completed by March 13, 2026.

Prices

Prices shall be all-inclusive and stated in (Canadian Funds). Prices shall remain FIRM for the

completion of the Services.

Prices shall include the provision of all tools, materials, equipment, labour, transportation,

fuel, supervision, management, overhead, materials, traffic control, services, all necessary

packing and crating (where applicable), Canadian Customs import and export duties, freight,

handling, insurance, all other associated or related charges, foreign, federal, provincial and

municipal taxes, bonding costs, all licences, permits, inspections and all other requirements

necessary for the commencement, performance and completion of Services as described.

Taxes are to be shown separately at time of invoicing.

The lowest price of any Proposal will not necessarily be accepted but will be analyzed to

determine best overall value.

Requested Departures

The Proponent acknowledges that the departures requested in the Proposal Submission Form

will not form part of the Contract unless and until the City specifically consents in writing to

any of them. The City may not consider any departures not stated in the Proponent’s Proposal

Submission.

File #: 03-1220-20/25-092/1 Doc #: 5814879.v2A

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP 25-092
Bid Title:	Town Centre Park Tree and Brush Removal
Category:	Current Bid Opportunities
Status:	Open