SERVICE CONTRACT FOR ODOR & CORROSION CONTROL SYSTEM

Number

Title

1/8/2025 5:00 PM

1/27/2025 5:00 PM

1/30/2025 3:00 PM

Ashanti Sanchez Plancarte, Buyer II

aplancarte@mcallen.net

INVITATION TO BID

BID NOTICE

Solicitation Type and Name : Invitation to Bid for a Service Contract for Odor & Corrosion Control System

Solicitation Number : 01-25-S14-251

Description: The City of McAllen is soliciting electronic bids for a service contract for the odor & corrosion control system for the Wastewater Collection Department.

Bid Opening : Sealed electronic bids addressed to Mr. Marco Vega, P.E., General Manager, will be received until Thursday, January 30, 2025 at 3:00 p.m., Central Standard Time (CST ) at which time they shall be publicly opened in a meeting held in McAllen City Hall, 2nd floor, Conference Room 2A.  Bid Opening is also available through Zoom Meeting at: https://us06web.zoom.us/j/81076242111?pwd=TZSuZJX2ATwmRHWdvX5WQO75xbhJgv.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 810 7624 2111; Passcode: 659955.  Additional Zoom login/meeting information is available in the City’s bidding portal.  All bid responses are only to be submitted electronically only through the City of McAllen’s bidding portal: https://mcallen.procureware.com , on or before the aforementioned date and time. Original, hard copy and/or late bids shall not be accepted.

Pre-Submittal Conference : City of McAllen, City Hall, 2 ^nd Floor, Conference Room 2A, 1300 Houston Ave, McAllen, Texas 78501 on Thursday, January 23, 2025 at 10:00 a.m., (CST) . Pre-Submittal Conference is also available through virtual Zoom meeting at: https://us06web.zoom.us/j/84919648708?pwd=z2OnJAvI3Jg9aCwqzA6yQoEhY0vnYF.1 ; Call in number: +1 346 248 7799 US (Houston); Meeting ID: 849 1964 8708; Passcode: 014081.  Additional Zoom login/meeting information is available in the City’s bidding portal.  All prospective bidders are encouraged to be in attendance.

Site Visit: A site visit can be scheduled Monday through Friday, from 8:00 a.m. to 5:00 p.m. Please arrange visits with Javier Hinojosa, Assistant Director of Wastewater Systems at (956) 681-1750.

To view this solicitation and submit a bid response, you must first register in the City’s bidding portal at: https://mcallen.procureware.com . Solicitation documents will not be mailed, e-mailed, or provided in person. Once registered, you will also be added to the solicitation distribution list for changes and/or additions via Addenda form.

A Bidder’s Bond from a reliable surety company licensed to operate in the State of Texas or certified Cashier’s Check, (Bid Security) payable without recourse to the City of McAllen, for the amount of not less than five percent (5%) of the total bid shall be submitted via a sealed envelope as a guaranty that if awarded the contract, the bidder will enter into a contract with the City of McAllen. The Bidder’s bid security shall be submitted before the above-mentioned electronic bid opening date and time. Failure to submit the bid security shall be grounds for disqualification.

Bid Security shall be delivered in a sealed envelope and clearly marked as follows:

BID SECURITY FOR PROJECT NO. PROJECT NO. 01-25-S14-251 SERVICE CONTRACT FOR ODOR & CORROSION CONTROL SYSTEM

Hand-deliver Bid Security or if using Land Courier (i.e., FedEx, UPS):

1300 Houston Avenue; Attn: Purchasing & Contracting Department; McAllen, Texas 78501

Mail Bid Security: P.O. Box 220, McAllen, TX 78505-0220

Potential Bidders are asked to post their questions on our bidding portal under the tab labeled “Clarifications” under the relative project number.

The City of McAllen reserves the right to refuse and reject any or all Bids and to waive any or all formalities or technicalities, or to accept the bid considered the best value to the City, and to hold the bids for a period of sixty ( 60 ) days without taking action.

Applicable Product Categories : 885-76 Odor Control Chemicals, etc.; 885-08 Activated Carbon and Filter Elements; 885-44 Corrosion, Scale, and Sludge Control Chemicals: Alum, Amines (Morpholine, etc.) Sodium Sulfite, etc.; 885-46 Counteractant and Degreaser, Odor; 885-51 Disinfectants, Wastewater; 885-79 Reagents, Buffer (For Water Treatment); 85-94 Water Treating Chemicals (Not Otherwise Classified); 890-02 Activated Carbon Systems, Equipment, and Absorbers;

CITY OF MCALLEN – PURCHASING AND CONTRACTING