Professional Management and Operational Services for Francis Park Request for Proposals

Location:	Missouri
Posted:	Nov 3, 2025
Due:	Dec 1, 2025
Agency:	City of St. Louis
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Sponsor: Division of Parks

Procurement Type: Request for ProposalsÂ and or Qualifications

Starting Date: 11-03-2025

Closing Date: 12-01-2025

Closing Time: 04:30 PM

Summary

The City of St. Louis Department of Parks, Recreation and Forestry seeks proposals for a Professional Management and Operational Services Agreement for the Francis Park building.

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Professional Management and Operational Services for Francis Park RFP

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REQUEST FOR PROPOSALS

FOR

PROFESSIONAL MANAGEMENT AND

OPERATIONAL SERVICES FOR FRANCIS PARK

RFP OPENING DATE: November 3, 2025

RFP CLOSING DATE: December 1, 2025

City of St. Louis

Department of Parks, Recreation and Forestry

5600 Clayton Ave in Forest Park

St. Louis, MO 63110

Phone: 314-289-5374

Note: If this RFP was downloaded from the City of St. Louis Procurement Website each applicant must provide contact information to

the RFP contact person in order to be notified of any changes in this RFP document.

TABLE OF CONTENTS

ESTIMATED SCHEDULE (SUBJECT TO CHANGE): ......................................................... 3

I. Purpose and Intent............................................................................................................ 3

II. Contact Person & Questions ............................................................................................ 4

III. Submission & Deadline..................................................................................................... 5

IV. Related Components ......................................................................................................... 6

V. Scope of Services & Objectives ........................................................................................ 6

VI. Method of Compensation ................................................................................................. 8

VII. Required Proposal Contents ............................................................................................ 7

VIII. Proposal Evaluation.......................................................................................................... 9

IX. Standard Contract Terms ............................................................................................. 10

A. Recordkeeping & Audits .................................................................................... 10

B. Assignment & Subletting……………………………………………………….11

C. Non-Discrimination Policy ............................................................................... 101

D. Minority and Women’s Business Enterprise Participation ............................ 11

E. Public Records Law ............................................................................................ 11

F. Unauthorized Aliens Affidavit ........................................................................... 11

G. Anti-Discrimination Against Israel Act ............................................................ 12

H. Independent Contractor ..................................................................................... 12

I. Indemnification ................................................................................................... 12

J. Insurance ............................................................................................................. 12

K. Subject to Appropriation of Funds ................................................................... 13

L. Prohibition on Limitation of Liability Clauses ................................................ 14

M. Termination ......................................................................................................... 14

N. City Data Offshore Use and Storage ................................................................. 14

O. Prohibition of Clickwraps and End User License Agreements…...………... 15

X. Governing Law and Venue ............................................................................................ 15

Appendix ..................................................................................................................... 16-18

ESTIMATED SCHEDULE (SUBJECT TO CHANGE):

Date

November 3, 2025

November 14, 2025

December 1, 2025

TBD

July 1, 2026

June 30, 2031

Activity/Time

Request for Proposal (RFP) Released

Deadline for Respondent’s Pre-Application Questions

Due Date of Proposal- 4:30 PM (CT) NO EXCEPTIONS

Selection by Selection Committee

Notification of Award

Tentative Contract Start Date

Proposed Contract End Date

I. Purpose and Intent

The City of St. Louis Department of Parks, Recreation and Forestry (hereinafter referred to as

PR & F) seeks proposals for a Professional Management and Operational Services Agreement for

the Francis Park building.

The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive and responsible proposal. Hereinafter,

organizations/companies interested in submitting a proposal in response to this RFP shall be

referred to as “Respondents.”

Issuing an RFP does not obligate the City of St. Louis to award a contract to any provider, nor is

the City of St. Louis or any of its employees or agents liable for any loss, costs, damage, or liability

of whatever nature incurred by the organizations in the preparation of proposals. Nothing in this

RFP nor in any proposal in response to this RFP is intended to be, nor should anything be

construed, as an offer of engagement, nor shall the selection of a Respondent be construed as an

offer of engagement unless and until a contract is fully negotiated and fully executed by all parties.

The City retains the right to award parts of the contract to several respondents, not to select any

respondents, and/or to re-solicit proposals.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all

non-material irregularities pertaining to the submission of the proposal. Additionally, any and all

RFP project elements, requirements, and schedules are subject to change and modification. The

City also reserves the right to modify, suspend, or terminate at its sole discretion any and all

aspect(s) of the RFP process to obtain further information from any and all respondents, and to

waive any defects as to form or content of the RFP or any responses by any organization/company.

Any such modification, clarification, or revision will be by addendum. All RFP addenda will be

issued on the City website. To access addenda, Respondents must locate the RFP for a

“Professional Management and Operational Services Agreement for Francis Park” at the following

address:

https://www.stlouis-mo.gov/government/procurement.cfm.

It is the sole responsibility of Respondents to be knowledgeable of all addenda related to this RFP.

This RFP may be canceled at any time and any and all proposals may be rejected, in whole or in

part, when the Department of PR&F determines it is in the best interest of the City and /or the

Department of PR&F. All submitted materials will become the property of the City and will not

be returned. At the discretion of the City, any submitted documents may become open public

records at any time during the selection process. Any such documents shall become open public

records at the conclusion of the selection process. Proposals and communications exchanged in

response to this RFP should be assumed to be subject to public disclosure. By submitting a

response to this RFP, each Respondent acknowledges having read this RFP in its entirety and

agrees to all terms and conditions set out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended

proposals must be complete replacements for a previous submission and must be clearly identified

as such in the transmittal letter. The Department of PR&F will not merge, collate, or assemble the

Respondent’s materials. Respondents are permitted to withdraw their submissions at any time prior

to the deadline for receipt. Respondents must submit a written withdrawal request signed by the

Respondent’s duly Authorized Representative(s) addressed to the Department of PR&F.

II. Contact Person & Questions

If any prospective Respondent is in doubt as to the meaning of any part of the Request For

Proposal, the Respondent may, by e-mail, submit to the Director of Parks, Recreation & Forestry

a written request for an interpretation no later than November 14, 2025 by 4:30 p.m. The

response(s) will be addressed via email.

Questions should be directed to:

Greg Hayes Director of Parks, Recreation & Forestry

hayesga@stlouis-mo.gov

No contact with other City employees regarding this RFP is permitted. Unauthorized contact

regarding this RFP may result in disqualification or rejection of a proposal.

Questions must be submitted no later than November 14, 2025. The Department of PR&F will

maintain a list of all requesting copies of the RFP and will ensure that copies of all questions and

responses shall be made available in writing to each organization/company on such list, when

requested. Answers to all questions will also be publicly posted November 20, 2025 at

https://www.stlouis-mo.gov/government/procurement.cfm.

Questions should be asked in consecutive order, from beginning to end, following the organization

of this RFP. Each question should begin by referencing the RFP page number and section number

to which it relates. Short procedural inquiries may be accepted by telephone; however, oral

explanations or instructions given over the telephone shall not be binding upon the Department of

PR&F. Respondents should not otherwise contact the Department of PR&F directly, in person, by

telephone, facsimile, or by e-mail, concerning this RFP.

Contact with the Department of PR&F after the submission of proposals is limited to status

inquiries only and such inquiries are only to be directed to the above-named individual. Any further

contact or information about the RFP to the Department of PR&F or any of its employees or any

Selection Committee Members will be considered an impermissible supplementation of the

Respondent’s proposal.

III. Submission & Deadline

In order for the Department of Parks, Recreation & Forestry to consider proposals, Respondent’s

submission must be received by:

Date: December 1, 2025

Time: 4:30 P.M. CT

Location: Department of Parks, Recreation and Forestry (PR&F)

5600 Clayton Ave

St. Louis MO 63110

Proposals received after this deadline will not be accepted.

The RFP must be labeled on the outside of the package to clearly indicate that it is in response to

the RFP FOR Professional Management and Operational Services Agreement for Francis

Park. Each Respondent must submit one (1) sealed, complete, original proposal and six (6) sealed,

full, complete and exact copies of the original. Proposals must utilize 8.5 x 11-inch paper, use

standard 12-point font, have 1.5-2.0 spacing, and contain a Table of Contents. It is suggested that

the Respondent make and retain a copy of its proposal.

Introduction

The City of St. Louis Department of Parks, Recreation & Forestry (PR&F) is seeking any and all

qualified organizations/companies to enter into a Professional Management and Operational

Services Agreement to manage all aspects and operations of a Francis Park building in the City of

St. Louis.

Objectives

PR&F envisions a professionally managed food and beverage operation in Francis Park for all

visitors to experience and enjoy during the below mentioned months. The selected

organization/company will provide food and beverage options to the public during operating

hours.

PR&F is requesting proposals from qualified and experienced organizations/companies for the

management of this operation.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Professional Management and Operational Services for Francis Park Request for Proposals

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