Unit 2 Coal Fire Boiler Inspection

GRAND RIVER DAM AUTHORITY RFQ-4101
Solicitation Cover Page
1. Solicitation #: RFQ 4101
2. Solicitation Issue Date: 24 September 2026
3. Brief Description of Requirement: Unit 2 Coal Fire Boiler Inspection
4. Response Due Date: 30 September 2026 Time: 2:00 PM CDT
5. Contracting Officer:
Name: Eric Pipkin
Phone: 918-824-7576
Email: eric.pipkin@grda.com
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

GRAND RIVER DAM AUTHORITY RFQ-4101
Regular RFQ for service
This is a standard bid. Please scan and email your quote to eric.pipkin@grda.com. The bid opening date for
this RFQ is 30 September 2026 at 2:00 PM CST. This is a quick turnaround since the services is needed for the
month of October.
A completed non-collusion certificate is required and must be submitted with your bid.
This form must be signed by an authorized representative of your company in the space provided in the
lower right-hand corner of this form.
MINIMUM SAFETY REQUIREMENTS
The Grand River Dam Authority (GRDA) will consider the safety records of potential contractors prior to
awarding bids on contracts. Any bid submitted must include the following documents:
The Bidder shall include the past five (5) years' Occupational Safety and Health Administration (OSHA) 300
and OSHA 300A logs
The Bidder shall include the past five (5) years' National Council on Compensation Insurance (NCCI) worker's
compensation experience rating sheets
GRDA requires that Bidders answer the following questions and submit supporting documentation upon
request:
1. Does the Bidder have a written safety program? Yes No
2. Does the Bidder conduct regular site safety inspections? Yes No
3. Does the Bidder have an active safety training program? Yes No
If any subcontractors are used, Contractor must obtain advanced GRDA approval in writing. Prior to such
approval, all subcontractors may be required to submit the documents defined in the Minimum Safety
Requirements section of this document.
The award to the successful bidder will be based on bid received that meets the specifications listed below
and the requirements herein. Preference may be given to vendors that accept EPay as method of payment
if analysis estimates that such appears to result in a lower cost to GRDA. Additional payment terms may
also be taken into consideration in the analysis process.
GRDA will take into consideration past performance and ability to meet delivery deadlines in the evaluation.
****** Read the General Bidding Instructions attached to this RFQ for further instructions. ******
Grand River Dam Authority is an agency of the State of Oklahoma.
GRDA Engineering & Technology Center * 9933 E 16th Street * Tulsa, Oklahoma 74128 *918-256-5545

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA payment options are EPay (Preferred Payment Method) or ACH. Only one
form is required to be completed and returned.
GRDA Visa Payment (EPay Program)
Preference may be given to vendors that accept EPay as method of payment if
analysis estimates that such appears to result in a lower cost to GRDA. Additional
payment terms may also be taken into consideration in the analysis process.
NOTE: This is not a credit card payment at time of sale (POS transaction). It is an
electronic VISA payment after an invoice has been submitted and processed for
payment. Payment terms on VISA payments are in accordance with those agreed upon
on the solicitation and the resulting PO/Contract.
When a vendor elects to accept payment by EPay, the vendor will be assigned a 16-digit
ghost account number (no physical plastic) which remains at a zero credit limit until an
invoice is received from the vendor and processed by GRDA Accounts Payable. Once
an invoice from a vendor has been processed for payment the vendor will receive a
secure remittance advice via email providing the invoice information and full card
account information authorizing the vendor to run the card and post the transaction at
which time the account credit limit will return to zero until the next payment.
To learn more about the benefits of the Visa payment program, and to obtain answers to
FAQ, click or copy and paste the following URL into your browser:
www.bankofamerica.com/epayablesvendors.
Will accept payment by Visa: Yes ____ No ____ (check one)
Visa acceptance signature: _________________________
Designated Accounts Receivable Contact for Visa remittance advices:
Name: __________________________
Phone: __________________________
Email: __________________________
If a vendor elects to not accept EPay as the payment method, additional terms which
provide discounts for earlier payment may be evaluated when making an award. Any
such additional terms shall be for discounts for payment to be made no less than ten (10)
days and may increase in five (5) day increments up to thirty (30) days. Discounts offered
must be in half or whole percent increments. The date from which the discount time is
calculated shall be the date of a valid invoice. An invoice is considered valid if it is sent to
the proper recipient, the invoiced goods or services have been received, and the invoice
includes sufficient detail as identified in the solicitation.

ADMINISTRATION
PO Box 669
Chouteau, OK 74337
918-256-5545
GRDA Request for ACH Transaction and Authorization Form
This form does not need to be filled out if you accept EPay as the form of payment.
If this form has already been provided to GRDA and you are currently being paid
by ACH you do not have to fill the form out again.
This form has previously been provided to GRDA. YES:______
Thank you for providing the following information as GRDA moves toward a more
efficient method of ACH as the payment method to our vendors. Please add the ACH
routing and account number to future invoices if possible.
Vendor Information
Name:_______________________________
Address: _____________________________
City:_______________ State:____________ Zip Code:___________
Email: _______________________________
Phone:_______________________________
Send EFT Email Remittance Advice Yes No
If yes, please include email address: ________________________________________
ACH Delivery:
Bank Routing Number: ___________________________
Account Number:________________________________
Bank Name: ____________________________________
Bank Address: ___________________________________
City:_______________ State:____________ Zip Code:___________
Beneficiary Name: ________________________________
Vendor verification signature: __________________________________
Thank you for your business!
Sincerely,
Accounts Payable Department
Accounts.payable@grda.com

REQUEST FOR QUOTE # PCRFQC-004101
RFQ # PCRFQC-004101 Q&A Deadline:
NstkSvc Closing Date and Time: 9/30/2026 2:00 PM
VENDOR INFO:
REPLY TO:
VENDOR #: Eric Pipkin
NAME: 8624 HWY 412B PO Box 669
CONTACT: Chouteau OK 74337
ADDRESS: USA
EMAIL:
PHONE:
PHONE: (918) 824-7576
FAX:
FAX: () -
EMAIL: Eric.Pipkin@grda.com
NOTES:
LINE ITEM NUMBER DESCRIPTION COMMODITY CODE QUANTITY UNIT UNIT PRICE LINE COST LEAD TIME
26131500 1.00 Ea
Unit 2 Coal Fire Boiler
Inspection
Please provide your cost sheet with a breakout
Scope of work is below the of charges for this project
Pro Forma in this RFQ Packet
Site : NstkSvc Warehouse : NstkSvc
PAYMENT TERMS:
NOTE: All prices must be quoted DDP: Destination. All freight
charges to delivery point must be included in the unit price QUOTE EXPIRATION DATE:
quoted for each line item. All packaging, handling, delivery and QUOTATION NUMBER:
any other surcharges must also be included in the price quoted QUOTED BY (please print):
for each line item. COMPANY NAME:
SIGNATURE:
DATE OF QUOTE:
SHIP TO:
GREC Warehouse
8142 Hwy 412B
Chouteau, OK 74337
USA
THIS IS NOT AN ORDER. We would be pleased to receive your quotation for furnishing the above. This form must be completed in full
(including signature) and returned by the due date indicated. You may attach additional pages if necessary. If attached, the Non-
Collusion form must be completed and returned with your quotation. All articles purchased hereunder shall be in accordance with the
Bidding Procedures and General Terms & Conditions contained on the attached sheets.

RFQ-4101
RFQ / RFP #
GRAND RIVER DAM AUTHORITY
CERTIFICATE OF NON-COLLUSION AND BUSINESS RELATIONSHIPS
The undersigned, of lawful age, being first sworn upon oath, deposes and states as follows:
A. For purposes of competitive bids, I certify:
1. I am the duly authorized agent of
(Company Name)
the bidder submitting the competitive bid which is attached to this statement, for the purpose of certifying the
facts pertaining to the existence of collusion among bidders and between bidders and state officials or
employees, as well as facts pertaining to the giving or offering of things of value to government personnel in
return for special consideration in the letting of any contract pursuant to said bid;
2. I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is
attached and have been personally and directly involved in the proceedings leading to the submission of such
bid; and
3. Neither the bidder nor anyone subject to the bidder's direction or control, has been a party:
a. To any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price
or to refrain from bidding;
b. To any collusion with any state official or employee as to quantity, quality or price in the prospective
contract, or as to any other terms of such prospective contract; or
c. In any discussions between bidders and any state official concerning exchange of money or other thing of
value for special consideration in connection with the prospective contract;
B. I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the
contractor's direction or control has paid, given, or donated, or agreed to pay, give, or donate any officer or employee
of the State of Oklahoma any money or thing of value, either directly or indirectly, in procuring the contract to which
this bid and statement relates.
C. I further certify that I have disclosed below the names of all persons and the positions they hold within their
respective companies or firms of:
1. Any partnership, joint venture or other business relationships now in effect or which existed within one (1)
year prior to the date of this statement with any architect, engineer, or other party to the project to which this
bid relates;
2. Any such business relationship now in effect or which existed within the one (1) year prior to the date of this
statement between any officer or director of the bidder and any officer or director of the architectural or
engineering firm, or other party to the project to which this bid relates; or
3. If none of the above-mentioned business relationships exist, I have provided a statement to that effect.
___________________________________________________________________________________
(Names and titles of business relationships or a statement of non-existence. Use additional sheet if necessary)
I hereby swear or affirm, under penalty of perjury, that the forgoing information is true and correct.
________________________________________ ________________________________________
Bidder Signature Bidder Printed Name
________________________________________ ________________________________________
Bidder Printed Title Date

Agreement for Services
Contract Number:
TBD after award
Project:
Unit 2 Boiler Inspection

Agreement for Services
Cover Page
The Parties hereby agree to the following terms, which are incorporated into and made a part of
the Contract:
Contract Effective Date: ("Effective Date")
Grand River Dam Authority Party Name _________
("GRDA") ("Contractor")
9933 East 16th Street Address
Tulsa, OK 74128
Oklahoma Jurisdiction of
Organization
Governmental Agency of the State of Organization / Governmental
Oklahoma Company Type Corporation
LLC
Other:
__________
Contact Information
Commercial and
Operational
GRDA Procurement Administrator or Contracts
Designee: Eric Pipkin
8624 HWY 412B PO Box 669
Chouteau, Okla. 74467
918-824-7576
Grand River Dam Authority Legal Notices
Attn: General Counsel
9933 E. 16th Street
Tulsa, Oklahoma 74128
legal.notices@GRDA.com
Grand River Dam Authority Invoices and Payments
Attn: Accounts Payable
PO Box 609
Chouteau, Oklahoma 74337
accounts.payable@grda.com
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Cover Page (continued)
Agreed Contractual Provisions
The Parties hereby agree to the following terms, which are incorporated into and made a part of
the Contract. If a Party does not check a box, the default term will apply. Select the appropriate
boxes for each section:
Section 3.1: Contract Type Section 4: Insurance
Time and Materials Contract (default) Standard Liability Insurance Amounts
OR (default)
Lump Sum Contract OR
Custom Liability Insurance Amounts.
The limits of liability will not be less
than ___ Million Dollars
($__,000,000) per occurrence and ___
Million Dollars ($___,000,000)
aggregate. If defense costs are
included in the limits of liability, then
the required limits on each of the limits
of liability referenced above will be
increased by ___ Million Dollars
($___,000,000).
Section 3.1: Contract Price Section 4: Insurance (Umbrella Coverage)
The Contract Price will be __________ U.S. Standard Umbrella Insurance
dollars ($______________). Amounts (default)
OR
Excess/Umbrella Insurance Coverage
not less than ____ million dollars
($__,000,000).
Section 5.1(b): Contract Term Section 8: Base Warranty Period
Project-Based Term (default) One Year (default)
OR OR
One-Year Term ___ Years
(remainder of Contract to follow)
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This Contract, together with the Cover Page, is entered into on the Effective Date between the
GRDA and Contractor, together, the "Parties."
In consideration of the mutual terms, covenants, and conditions set forth below, the Parties
agree as follows:
1. COMMENCEMENT OF PERFORMANCE AND SCOPE OF SERVICES.
1.1 Complete Performance. Contractor will fully, adequately, and completely perform
the project described in Schedule 1 ("Project") to the satisfaction of GRDA, in GRDA's discretion.
The Project must be completed in full compliance with the terms and conditions, plans and
technical specifications, blueprints, drawings, and any addenda made a part of this Contract.
1.2 Entire Agreement. This Contract constitutes the entire agreement between the parties
and supersedes any oral or written representations, understandings, proposals, or communications
previously entered into by or on account of the parties regarding this subject matter. In the event
of any conflict between this contract document and any of the Exhibits or Schedules hereto, the
terms and provisions of this Contract will control, followed by the GRDA Request for Proposal or
Request for Quote, followed by the Contractor's Bid Proposal.
1.3 Contractor's Initial Representations. By executing this Contract, Contractor
represents that Contractor:
(a) has carefully examined the Site and has informed itself of the facilities for
delivery and placement of all equipment and materials;
(b) has carefully evaluated the weather and other conditions which will
influence its productivity in performing the Project;
(c) is fully aware of all conditions that exist or difficulties that may be
encountered arising from or related to the execution of the Project;
(d) warrants that the specified times for completion of the Project are
reasonable times for its completion;
(e) will complete the Project within the specified times; and
(f) must fulfill the requirements in the Contract without claiming any additional
compensation.
1.4 Personnel Risk Assessment. At least fifteen (15) days prior to any on-site activity,
Contractor will provide a full legal name and valid working email address for each of Contractor's
employees, agents, or representatives (including subcontractors and any of subcontractor's
employees) who will perform work on Site so that GRDA may complete a background check for
each such individual. GRDA's Manager of Physical Security will send a link to each of those
email addresses to allow each of those individuals to complete a Personnel Risk Assessment. Only
those persons successfully completing the Personnel Risk Assessment and approved by the
Designated GRDA Representative may enter onto the Site. Contractor, at no additional cost to
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