On-Call Roofing Services (Annual Contract) Buyer: Gerardo Arias-Chong

Location:	Georgia
Posted:	Apr 2, 2026
Due:	Apr 8, 2026
Agency:	Consolidated Government of Columbus
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP No. 26-0027
Publication URL:	To access bid details, please log in.

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COLUMBUS CONSOLIDATED GOVERNMENT

Georgia’s First Consolidated Government

FINANCE DEPARTMENT

PURCHASING DIVISION

Date: March 2, 2026

COLUMBUS CITY HALL

1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901

P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340

706-225-4087 | www.columbusga.org

REQUEST

FOR

PROPOSALS

RFP No: 26-0027

GENERAL

SCOPE

Qualified vendors are invited to submit sealed proposals, subject to

conditions and instructions as specified for the furnishing of:

ON-CALL ROOFING SERVICES

(ANNUAL CONTRACT)

It is the intent of the Columbus Consolidated Government (City) to establish

an annual contract with a Primary and a Secondary contractor to provide all

labor, equipment and materials to provide on-call roofing services.

The contract will be for two (2) years with an option to renew for three (3)

additional twelve-month periods. Contract renewal shall be contingent upon

the mutual agreement of the City and the Contractor.

DUE DATE

April 3, 2026 - 5:00 PM (Eastern)

SUBMISSION

REQUIREMENTS

ADDENDA

NO SUBMITTAL

See Appendix A for Submission Requirements, Submission

Requirements Checklist, and DemandStar Registration and

Submission Instructions.

IMPORTANT INFORMATION

Any and all addenda will be posted on the Purchasing Division’s web

page, at

https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid

_Opportunities.htm. It is the vendors’ responsibility to periodically

visit the web page for addenda before the due date and prior to

submitting a quote.

Refer to the form on page 3 if you are not interested in this invitation.

Andrea J. McCorvey

Purchasing Division Manager

RFP No. 26-0027

On-Call Roofing Services (Annual Contract)

Page 1 of 35

IMPORTANT INFORMATION

e-Notification

The City uses the Georgia Procurement Registry e-notification

system. You must register with the Team Georgia Market

Place/Georgia Procurement Registry to receive future procurement

notifications via https://doas.ga.gov/state-purchasing/getting-

started-supplier.

If you have any questions or encounter any problems while

registering, please contact the Team Georgia Marketplace

Procurement Helpdesk:

Telephone:

Fax:

Email:

404-657-6000

404-657-8444

procurementhelp@doas.ga.gov

RFP No. 26-0027

On-Call Roofing Services (Annual Contract)

Page 2 of 35

STATEMENT OF NO PROPOSAL SUBMISSION

Complete and return this form immediately if you do not intend to submit a proposal:

Email: bidopportunities@columbusga.org

Attn: Gerardo Arias-Chong, Buyer

Mail:

Columbus Consolidated Government

Purchasing Division

P. O. Box 1340

Columbus, GA 31902-1340

We, the undersigned decline to submit a proposal on your RFP No. 26-0027 for On-Call

Roofing Services (Annual Contract) for the following reason(s):

___Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain below)

___There is insufficient time to respond.

___We do not offer this product or service.

___We are unable to meet specifications.

___We are unable to meet bond requirements.

___Specifications are unclear (explain below).

___We are unable to meet insurance requirements.

___Other (specify below)

Remarks:__________________________________________________________________________

__________________________________________________________________________________

COMPANY NAME: ________________________________________________

AGENT: ________________________________________________

DATE: ________________________________________________

TELEPHONE NUMBER: ________________________________________________

EMAIL ADDRESS: ________________________________________________

RFP No. 26-0027

On-Call Roofing Services (Annual Contract)

Page 3 of 35

PROPOSALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES AS

OUTLINED BELOW IN SECTION 3-110 OF THE PROCUREMENT ORDINANCE. ALL

PROPOSALS WILL BE KEPT CONFIDENTIAL UNTIL AFTER AWARD.

3-110. Competitive Sealed Proposals (Negotiations)

(1) Conditions for Use

When the Purchasing Manager determines that the use of competitive sealed bidding for any

procurement is either not practicable or not advantageous to the City, a contract may be entered

into using the competitive sealed proposals (negotiation) method. In addition, the competitive

sealed proposal process shall be used for the procurement of professional services, specialized

equipment or supplies.

The competitive sealed proposal process may be used for procurements with an estimated total

cost less than $50,000.00, if deemed to be in the best interest of the City. If the total cost can be

determined, the authority to approve such solicitations will be as prescribed by article 3-104,

Purchasing Limits. If, due to the required services, a total cost cannot be determined then the

award recommendation will be approved by Council.

I. Request for Proposals

Proposals shall be solicited through Request for Proposals. The Purchasing Division shall

establish the specifications with the using agency and set the date and time to receive

proposals. The request for proposal shall include a clear and accurate description of the

technical requirements for the service or item to be procured.

II. Public Notice

The public will be given adequate notice of the request for proposals, provided that, adequate

notice shall mean at least fifteen (15) business days before the due date, which is stated in the

request. The City reserves the right to seek request for proposals in a shorter period, if

necessary, as determined by the Purchasing Manager.

Notice shall be published in a reasonable time before due date, contain a description of the

procurement in general terms, as well as, the place and due date for proposals, and appear in

a newspaper(s) of general circulation, specifically the City’s legal organ. In addition to

publication in newspapers, notice shall also be made by electronic means, including posting

on the internet and on the City's government access television channel.

Public works construction projects shall be advertised in accordance with Georgia State Law.

The City reserves the right to mail or e-mail invitations directly to vendors under the following

circumstances:

− Solicitations for specialized equipment/supplies.

− Solicitations for specialized services.

− Re-bid of solicitations where normal advertising procedures netted no responses.

− Whenever deemed necessary by the purchasing manager.

III. Receipt of Proposals

Proposals must be received by the deadline date established. No public opening will be held.

No proposals shall be handled to permit disclosure of the identity of any offeror or the contents

of any proposal to competing offerors during the process of discussion. A register of proposals

RFP No. 26-0027

On-Call Roofing Services (Annual Contract)

Page 4 of 35

shall be prepared as part of the contract file, and shall contain the name of each offeror, the

number of modifications received (if any), and a description sufficient to identify the item

offered. The register of proposals shall be open for public inspection only after contract award.

IV. Evaluation Factors

The request for proposals shall identify the relative importance of cost (when applicable) and

other evaluation criteria.

V. Evaluation Process

An odd number of voting members of a Selection or Evaluation Committee shall evaluate all

proposals received based upon the criteria stated in the request for proposals. Each voting

committee member shall grade each submitted proposal based upon the evaluation criteria.

VI. Discussion with Responsible Offerors and Revisions to Proposals

As provided in the Request for Proposals, discussions (negotiations) may be conducted with

responsible offerors who submit proposals determined to be reasonably susceptible of being

selected for award, to assure full understanding of and conformance to the solicitation

requirements. All qualified, responsible offerors shall be given fair and equal treatment with

respect to any opportunity for discussion and revision of proposals, and such revisions may be

permitted after submissions and prior to award for the purpose of obtaining best and final

offers. In conducting discussions, there shall be no disclosure of the identity of competing

offerors or any information derived from proposals submitted by competing offerors. If only

one proposal response is received, then the award recommendation shall be to the single

offeror, if the offeror meets all requirements.

VII. Award

After negotiations, the award recommendation must be presented to Columbus City Council

for final approval. Award will be made to the responsible offeror whose proposal is determined

to be the most advantageous to the City, taking into consideration total cost (if determined)

and all other evaluation factors set forth in the Request for Proposals.

After Council approval, a contract based on the negotiations (if negotiations were necessary)

will be drawn and signed by all necessary parties. If Council does not approve the award, it

may direct that further negotiations may take place with the recommended offeror, or that

negotiations begin with the next most qualified offeror. Council may also exercise the option

to reject all offers and instruct the Purchasing Division to begin the procurement process again.

The contract file shall contain the basis on which the award is made.

After contract award, the contract file, will be made public. Unsuccessful offerors will be

afforded the opportunity to make an appointment with the Purchasing Division for a

debriefing. After the award, the contract file and the unsuccessful proposals will become

subject to disclosure under the Georgia Open Records Act.

RFP No. 26-0027

On-Call Roofing Services (Annual Contract)

Page 5 of 35

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

On-Call Roofing Services (Annual Contract) Buyer: Gerardo Arias-Chong

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See also