BID 2760 - 2026-12 SOUTHWOOD POND OVERFLOW PIPE REPAIR

REQUEST FOR QUOTATION THIS IS NOT AN ORDER
The City of Parkersburg
FINANCE OFFICE
PARKERSBURG, WEST VIRGINIA
Inquiry #2760
October 16, 2026
Bids Due: 4:00 P.M., TUESDAY, OCTOBER 27, 2026
Bid Opening: 10:00 A.M., WEDNESDAY, OCTOBER 28, 2026
ITEM - QUANTITY - UNIT DESCRIPTION
Sealed bids for #2026-12 SOUTHWOOD POND OVERFLOW PIPE REPAIR will be received in the
office of the Finance Director, First Floor, City Building, #1 Government Square, Parkersburg WV 26101,
until 4:00 P.M., local time on TUESDAY, OCTOBER 27, 2026. ALL SEALED BIDS WILL BE
PUBLICLY OPENED AND READ ALOUD AT 10:00 A.M. WEDNESDAY, OCTOBER 28, 2026
local time. Bids received after the time for opening of bids will be returned to the bidder unopened. The
City will not be responsible for late mail or other deliveries. Vendors shall be registered in West Virginia.
ONLY ONE PROPOSAL MAY BE SUBMITTED BY EACH RESPONDENT UNLESS THERE
ARE ALTERNATE BID SPECIFICATIONS INCLUDED IN THE PROPOSAL.
Envelopes must be plainly marked: Inquiry #2760, "Bids for Finance Director".
Each bid shall contain the full name and address of every person, firm or corporation interested in the
same, and if a corporation, the name and address of the President and Secretary. Each bidder shall require
a Certified check, bank draft or acceptable surety bid bond in the amount equal to five percent (5%) of the
bid.
The Finance Director reserves the right to reject all bids or parts of bids for any one or more supplies or
contractual services included in the proposed contract, when the public interest will be served.
E.E.O. Clause statements apply to this purchase order.
THE CITY OF PARKERSBURG DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN
THE ADMISSION OR ACCESS TO, OR EMPLOYMENT IN, ITS PROGRAMS OR ACTIVITIES.
Unless this contract is exempted by Rules and Regulations of the Secretary of Labor, there is incorporated
herein by reference paragraphs (1) through (7) of the contract clause set forth in Section 202 of Executive
Order 11246: Section 402 of the Veterans Readjustment Assistance Act of 1974 and Section 503 of the
Rehabilitation Act of 1973.
NOTE - IMPORTANT INSTRUCTIONS
Unless otherwise stated, prices quoted are assumed to be firm. Any deviations
From our specifications must be clearly indicated. Reply on your form. Where
Applicable, indicate list price, discount, extended net price for each item, terms, __________________________________________________
F.O.B. point, and shipping schedule. DIRECTOR OF FINANCE

INFORMATION FOR BIDDERS
SPECIAL CONDITIONS
Special conditions included in the specifications shall take precedence over any
provisions stipulated hereunder.
SUBMISSION OF PROPOSAL
Bids must be submitted on this proposal form and enclosed in a sealed envelope
marked as specified in the legal notice. Blank spaces in the proposal may result in
its rejection. It is important the entire bid documents be returned intact and that all
pages be in proper sequence. If vendor does not wish to bid, the proposal should be
so marked and returned. Bidders are invited to be present at the opening of the
proposals. All vendors and contractors shall be registered in West Virginia.
ACCEPTANCE AND REJECTION
This proposal submitted by the bidder to the City of Parkersburg will be accepted
or rejected within a period of sixty (60) days from the bid opening date. The City
reserves the right to reject any or all bids, to waive technicalities, and to request a
re-bid on the required material. If more than one item, prices shall be quoted on the
units requested. However, each item shall be considered a separate bid and the City
of Parkersburg reserves the right to award the contract on each item separately or
on all items as a whole or any combination thereof. Bidders whose proposal is made
on an "All or None" basis must clearly state such fact in the proposal.
SIGNATURE REQUIRED
The proposal page must be signed in ink. If the bidder is a firm or corporation,
insert the corporate name followed by the signature of a person authorized to sign
said bid; if a sole proprietorship the signature of the owner is required. Where the
person signing for a corporation is other than the president, an affidavit or a
resolution of the Board of Directors showing the authority of that person to bind the
corporation must be furnished.
DEFAULT PROVISION
In the case of default by the bidder or contractor, the City of Parkersburg may
procure the articles or services from other sources and hold the bidder or contractor
responsible for any excess costs occasioned or incurred thereby.

APPLICABLE LAWS
The Revised Code of the State of West Virginia, the Charter of the City of
Parkersburg, and all City ordinances insofar as they apply to the laws of
competitive bidding, contracts and purchases are made a part thereof.
INFRINGEMENTS AND INDEMNIFACTIONS
The contractor shall indemnify and save from loss the City of Parkersburg, West
Virginia, from all suits and expense, over and above those included in the contract
prices, for royalties or infringement or patents that may be involved in the use of
equipment, machinery, supplies or material, and the contractor shall undertake to
defend, at his own expense, any and all suits brought against the City of
Parkersburg, by reason of the things above specified.
LIABILITY, INSURANCE, LICENSES AND PERMITS
Where bidders are required to enter or go onto City of Parkersburg property to
deliver materials or perform work or services as a result of bid award, the bidder
will assume the full duty, obligation and expense of obtaining all necessary licenses,
permits and insurance when required. The bidder shall be liable for any damages
or loss to the City of Parkersburg occasioned by negligence of the bidder (or his
agent) or any person the bidder has designated in the completion of his contract as a
result of his bid.
TAXES
For purchases of equipment and materials, Federal and/or State taxes are not to be
included in prices quoted. The successful bidder will be furnished the City's tax
exemption certificate if needed.
For contractual services, the City's tax exemption will not be extended to any
contractor for the purchase of materials.
CHANGES AND ADDENDA TO BID DOCUMENTS
Each change or addendum issued in relation to this bid document will be on file in
the office of the Purchasing Director no less than five (5) working days prior to the
scheduled bid opening date. In addition, to the extent possible, copies will be mailed
to each person registered as having received a set of bid documents. Total bid
inquiry or specified item cancellations may be issued later than the time specified
above.
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PRICING
Bidders are to quote firm or fixed prices unless otherwise noted in the specifications.
In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted
will govern. In the event of a conflict between the price in numbers and the price in
words, the price in words will control.
Quotations are requested F.O.B. destination. If quoted F.O.B. Shipping Point
include freight estimate and full value insurance cost.
QUALITY
Unless otherwise stated by the bidder the proposal will be considered as being in
strict accordance with specifications outlined in the Bid Document.
References to a particular trade, manufacturer's catalog or model number are made
for descriptive purposes to guide the bidder in interpreting the requirements of the
City of Parkersburg. They should not be construed as excluding proposals on other
types of materials, equipment and supplies. However the bidder, if awarded a
contract, will be required to furnish the particular item referred to in the
specifications or description unless a departure or substitution is clearly noted and
described in the proposal.
SAMPLES
Samples, when requested, must be furnished free of expense to the City of
Parkersburg and if not destroyed, will be returned at the bidder's expense.
CONTRACT AND BOND
The bidder to whom an award is made may be required to execute a written
contract with the City of Parkersburg, West Virginia, within ten days after
receiving such contract for execution, and as specified in the legal notice, furnish a
good and approved bond conditioned upon the faithful performance of the same.
The proposal, contract, proposal bond, (if applicable), and performance bond, (if
applicable) shall be in the form hereto attached.
Every bidder must take notice of the fact that even though his proposal be accepted
and the documents signed by the bidder to whom an award is made and by the
Purchasing Director on behalf of the City of Parkersburg, that no such award or
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signing by the Purchasing Director shall be considered a binding contract without
the proper certificate by the City of Parkersburg Finance Director that funds are
available, or without the approval of the City Attorney as to the form and legality of
the contract.
AWARD OF CONTRACT:
Contract shall be awarded to the lowest responsible bidder. In determining the
lowest responsible bidder, in addition to price, the Purchasing Director shall
consider:
A. The ability, capacity and skill of the bidder to perform the contract or
provide the services required;
B. The character, integrity, reputation, judgement, experience and efficiency
of the bidder;
C. The quality of performance of other contracts or services;
D. The sufficiency of the financial resources and ability of the bidder to
perform the contract or provide the services;
E. The ability of the bidder to provide future maintenance and service for
the use of the subject of the contract.
OMISSIONS
Bidders shall not be permitted to use to their advantage any omissions or error in
the specifications, requirements or contract documents, and the City of Parkersburg
reserves the right to issue new instructions as addendum.
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PLEASE READ CAREFULLY
NOTICE TO WEST VIRGINIA RESIDENT
VENDORS AND VENDORS THAT PAY
PARKERSBURG CITY B & O TAXES
You are entitled to a bid preference equal to 2% of your bid if you are a WV
resident vendor.
In addition if you pay B & O taxes to the City of Parkersburg you may
receive an additional bid preference equal to the amount of B & O tax you
would have to pay as the result of being awarded the contract which is the
object of this bid.
WARNING
In order to qualify for either or both preferences you must claim the
preference(s) on your bid application. If you fail to do so you can not
receive the applicable preference(s)
EXCEPTION: IF THIS PROJECT IS FUNDED WITH FEDERAL
MONIES THE 2% BIDDER PREFERENCE IS NOT APPLICABLE
FOR THIS BID.

WE (I), THE BELOW SIGNED HEREBY PROPOSE TO FURNISH THE FOLLOWING ARTICLES(S)
AND/OR SERVICE(S) ST THE PRICES AND TERMS STATED SUBJECT TO ALL INSTRUCTIONS,
CONDITIONS, SPECIFICATIONS, AND ALL ATTACHMENTS HERETO, (I) HAVE READ ALL
ATTACHMENTS INCLUDING THE SPECIFICATIONS AND FULLY UNDERSTAND WHAT IS
REQUIRED.
PRICES ARE TO BE QUOTED F.O.B.: ___PARKERSBURG, WEST VIRGINIA________________________
ITEM QTY UNIT ITEM UNIT UNIT PRICE TOTAL BID
NO. PRICE IN WORDS IN
FIGURES
I CLAIM THE 2% BID PREFERENCE FOR WEST VIRGINIA RESIDENT VENDORS:
_______________YES _______________NO
I IN ADDITION PAY B & O TAXES TO THE CITY OF PARKERSBURG AND THERE FORE ALSO
CLAIM THIS BID PREFERENCE:
_______________YES _______________NO
IF YES, PLEASE GIVE ID# ____________________________________________
DELIVERY: ________________________________________CALENDAR DAYS AFTER RECEIPT OF ORDER
TERMS: ____________________________________________________________
COMPANY NAME OR BIDDERS NAME: _________________________________________________________
BUSINESS ADDRESS OF BIDDER: ______________________________________________________________
THE FULL NAME AND RESIDENCE OF ALL PERSONS AND PARTIES INTERESTED IN THE
FOREGOING BID ARE:
(IF A CORPORATION, GIVE THE NAME AND ADDRESS OF THE PRESIDENT AND SECRETARY;
IF FIRM OR PARTNERSHIP, THE NAMES AND ADDRESSES OF THE MEMBERS OR PARTNERS.)
NAME ADDRESS
_______________________________________ _____________________________________
_______________________________________ _____________________________________
_______________________________________ _____________________________________
AUTHORIZED
SIGNATURE: __________________________________TITLE: _______________________________
SIGNATURE MUST BE IN WRITING TITLE MUST BE GIVEN

Eric S. Jiles, CPA CITY OF PARKERSBURG
DIRECTOR OF FINANCE ONE GOVERNMENT SQUARE
P.O. BOX 1627
PARKERSBURG, WV 26102
Pursuant to Article 135.02 (see below) of the Codified Ordinances of the City of Parkersburg, contracts
with certain vendors may be prohibited.
The Ordinance specifies the following provisions:
135.02 FINANCIAL INTEREST IN CONTRACTS PROHIBITED
Any purchase order or contract within the purview of this article in which the City Director of Finance or
any officer or employee of the City is financially interested, directly or indirectly, shall be void, except that
before the execution of a purchase order or contract, Council has the authority to waive compliance with
this section, when it finds such action is in the best interests of the City. (Ord. A-2250. Passed 5-25-71.)
Please consider the following illustrations as examples of contracts prohibited by the Ordinance:
Direct Financial Interest: A direct financial interest is present when an employee of the City of Parkersburg
has an ownership stake in any particular company wishing to do business with the City. The percentage
of ownership is irrelevant when determining such a direct interest. For example, an employee of the City
has a direct financial interest in a company in which he or she owns 1% or 100%, and any percentage in
between.
Indirect Financial Interest: An indirect financial interest is present when an employee of the City of
Parkersburg is an employee of a company in which compensation is based on commission or other
performance-based metric, or has a spouse or child with a direct financial interest in a company.
NOTE: A City employee may be an employee of a company wishing to do business with the City as long as
compensation is hourly or salary with no other performance-based compensation.
In order to comply with the provisions of Article 135.02, the City Purchasing Division requires a signed
Conflict of Interest Disclosure Form (enclosed) prior to beginning or resuming regular business
transactions. The form is required to be completed prior to beginning a new business relationship, and
must be reaffirmed on a rotating two-year basis.
If you have any questions regarding Article 135.02 or the Conflict of Interest Disclosure Form, please
contact the Purchasing Division of the Finance Department at 304-424-8434 or 304-424-8566.

CONFLICT OF INTEREST DISCLOSURE FORM
A conflict of interest is present when any officer or employee of the City of Parkersburg has a direct or
indirect financial interest in a company in which the City has, or wishes to, execute a contract as set forth
in Article 135.02 of the Codified Ordinances of the City of Parkersburg.
This conflict of interest disclosure form should indicate whether externally contracted entities are aware
of any conflicts of interest which would reasonably appear to violate or otherwise bring into question
adherence to the requirements of City Code.
This form is to be completed below and signed by an officer or owner of the entity:
Name of entity (include any DBA):
Address:
Phone:
Email: ____________________________________________________
EIN:
Officer/owner completing form:
_____ To the best of my knowledge, no officer/owner or spouse or child thereof, or employee of the
entity named above, or any other affiliated entity conducting business with the City, is also an
employee of the City of Parkersburg; therefore, no direct or indirect financial interest is present.
_____ Either an officer/owner or spouse or child thereof, or employee of the entity named above, or
any other affiliated entity conducting business with the City, is an employee of the City of
Parkersburg; therefore, a potential direct or indirect financial interest may be present or
otherwise qualified as described below to mitigate any conflicts disclosed herein:
Signed:
Title:
Date:

W-9
Request for Taxpayer
Form Give form to the
(Rev. March 2024) Identification Number and Certification requester. Do not
Department of the Treasury send to the IRS.
Go to www.irs.gov/FormW9 for instructions and the latest information.
Internal Revenue Service
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.
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1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded
entity's name on line 2.)
2 Business name/disregarded entity name, if different from above.
3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check 4 Exemptions (codes apply only to
only one of the following seven boxes. certain entities, not individuals;
see instructions on page 3):
Individual/sole proprietor C corporation S corporation Partnership Trust/estate
LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . . Exempt payee code (if any)
Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax
classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax
box for the tax classification of its owner. Compliance Act (FATCA) reporting
Other (see instructions) code (if any)
3b If on line 3a you checked "Partnership" or "Trust/estate," or checked "LLC" and entered "P" as its tax classification,
(Applies to accounts maintained
and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check
outside the United States.)
this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . .
5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional)
6 City, state, and ZIP code
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Social security number
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
- -
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
or
TIN, later.
Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and
Number To Give the Requester for guidelines on whose number to enter. -
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Signature of
Here U.S. person Date
General Instructions New line 3b has been added to this form. A flow-through entity is
required to complete this line to indicate that it has direct or indirect
Section references are to the Internal Revenue Code unless otherwise foreign partners, owners, or beneficiaries when it provides the Form W-9
noted. to another flow-through entity in which it has an ownership interest. This
Future developments. For the latest information about developments change is intended to provide a flow-through entity with information
related to Form W-9 and its instructions, such as legislation enacted regarding the status of its indirect foreign partners, owners, or
after they were published, go to www.irs.gov/FormW9. beneficiaries, so that it can satisfy any applicable reporting
requirements. For example, a partnership that has any indirect foreign
What's New partners may be required to complete Schedules K-2 and K-3. See the
Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Line 3a has been modified to clarify how a disregarded entity completes
this line. An LLC that is a disregarded entity should check the Purpose of Form
appropriate box for the tax classification of its owner. Otherwise, it
should check the "LLC" box and enter its appropriate tax classification. An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS is giving you this form because they
Cat. No. 10231X Form W-9 (Rev. 3-2024)