RFP - Audit Services

Location:	Missouri
Posted:	Mar 9, 2026
Due:	Mar 30, 2026
Agency:	St. Charles City-County Library District
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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St. Charles City-County Library District

REQUEST FOR PROPOSAL

Audit Services

For the fiscal years ending

2026 through 2028

ISSUE DATE: Monday, March 9, 2026.

PROPOSALS DUE: Monday, March 30, 2026, no later than 3:00 p.m. at

the District’s Central Services Building.

NOTE: Proposals hand delivered to the Library’s Central Services Building

should be placed in the package drop box located on the building's

delivery dock.

SCCCLD – RFP FOR AUDIT SERVICES 1

1. GENERAL TERMS AND CONDITIONS AND SPECIFIC PROVISIONS

1.1 GENERAL TERMS AND CONDITIONS

A. Purpose and Intent: The St. Charles City-County Library District (the

District) is seeking proposals from audit firms experienced in local governments and

non-profit organizations to perform the District and Foundation annual audits,

beginning with the fiscal year ending June 30, 2026.

The District is a political subdivision of the state of Missouri, organized to provide library

service to the residents of St. Charles County. The District operates with a $26 million

General Fund budget and currently maintains twelve (12) branch locations and a

separate central services headquarters.

The St. Charles City-County Library Foundation is a non-profit organization that is

governed by an eighteen-member board, of which one is appointed by the District’s

Board of Trustees. The Foundation issues separate financial statements and is reported

in the District’s financial statements as a component unit.

B. Submission of Proposals:

1. Issuing Office: This Request for Proposal is issued by the

Library CEO at the request of the Board of Trustees. The actual contract will be

issued by the Board of Trustees of the St. Charles City-County Library District.

2. Number of Copies and Closing Date: Please submit three (3)

bound copies of the proposal, enclosed in a sealed envelope marked “Audit Bid” by

3:00 p.m. on Monday, March 30, 2026, to:

Chris Donnelly, Purchasing & Building Project Manager

St. Charles City-County Library District

Central Services Building

77 Boone Hills Drive

St. Peters, MO 63376

3. Format: The proposal should be submitted in bound form;

responses sent by fax or email will be rejected. Responses should be organized in

sections corresponding to the outline presented therein. Any additional information

should be provided in an appendix.

4. Signatures: The proposal must be signed by a principal

officer or another officer authorized to make a commitment for the respondent.

C. Inquiries: Phone inquiries concerning this RFP should be directed to

Julie Wolfe, Chief Financial Officer at (636) 441-2300 x1571 and limited to brief

questions of fact or clarification. Multiple or lengthy questions must be submitted in

writing via email to jwolfe@stchlibrary.org no later than 3:00 p.m. on Thursday,

March 19, 2026.

SCCCLD – RFP FOR AUDIT SERVICES 2

Answers to questions submitted in this manner will be distributed to all respondents in

the form of a letter of addendum to this RFP. Only a letter of addendum may change the

requirements of this RFP. Oral responses to questions made outside of the addendum

shall not be considered binding on the District.

D. Bidding and Selection Process:

1. Bidders should include the bid submittal form as the first page of

the proposal specifying services to be provided. Sealed bids will be accepted at the

address listed above.

2. Following the submission of bids, District staff will examine

submissions and select the finalists based on credentials, experience and

other information. Finalists may be given final interviews (only if deemed

necessary).

3. The District reserves the right to request additional information as

needed. The professional accounting services purchased will be from the firm which,

in the opinion of the District, is best qualified.

E. Project Approvals:

1. The agreement will require the approval of the Board of Trustees.

2. The Library Chief Executive Officer and Chief Financial Officer will

recommend a proposal (to which to award a contract) to the District’s Finance & Audit

Committee.

3. The Finance & Audit Committee will recommend approval of the proposal

to the Board of Trustees, most likely on May 19, 2026.

1.2 SPECIFIC PROVISIONS

A. The bid will be for three (3) one (1) year intervals. Each bid proposal

shall allow for non-renewal by either party during the three (3) year term.

B. A draft of the audit with cover letter and footnotes should be presented to

management of the District within (30) days of the end of the information gathering part

of the audit.

C. The final document should be presented within fifteen (15) days

after review(s) of the draft document. Final audit copies should be provided.

D. The audit firm answers questions as needed which affect

accounting procedures and the annual audit.

SCCCLD – RFP FOR AUDIT SERVICES 3

1.3 SELECTION/EVALUATION CRITERIA

A. All proposals will be evaluated by the District in accordance with the

criteria and procedures identified herein.

B. The District reserves the right in its sole discretion to select a

service-provider based directly on the proposals or to negotiate further with one or more

of the respondents without limiting any of its rights described in any section of this RFP.

C. The District reserves the right to reject any and all proposals for any

reason at any time, including but not limited to false or incomplete statements in

connection with a proposal.

D. The following criteria will assist in assessing the merits of each proposal:

1. Responsiveness to the RFP.

2. Experience and Qualifications:

a. Demonstrated knowledge of accounting and auditing services.

b. Relevant experience, qualifications, and responsibilities of the

Respondent.

c. Experience and reputation in the industry, particularly in respect to

working with local government and not-for-profit organizations.

3. Technical Quality and Methodology: Respondent’s approach to

organizing and managing the project, and ability to document information and

recommendations clearly in a written format.

4. Understanding of the project objectives and scope; completeness of the

proposal.

5. References: Examples of completed projects. Satisfaction of

current/former clients with competency of respondent and completed work.

6. Fee Structure: Proposed fee structure relative to the services to be

provided.

7. Overall Evaluation: The selected contractor will be chosen on the basis

of its apparent ability to best meet the overall expectations of the District and

accomplish a project of this nature within the proposed time schedule. The District will

determine which proposal offers the greatest benefit.

SCCCLD – RFP FOR AUDIT SERVICES 4

1.4 OTHER CONDITIONS

A. This RFP is only an invitation to submit a proposal and does not commit

the District in any way to enter into an agreement.

B. The issuance of this RFP does not obligate the District to pay any

costs whatsoever incurred by a respondent in connection with this RFP, including

its preparation and presentation and any supplements or modifications to it.

C. The District expressly reserves the right at any time to do any or all of

the following:

1. Waive or correct any minor or immaterial defect or irregularities or

technical error in any response as part of the RFP or any subsequent negotiation

process.

2. Reject any and all proposals for any reason at any time, including but not

limited to false or incomplete statements in connection with a proposal, without

indicating any reason for such rejection.

3. Request that certain or all respondents to this RFP supplement or modify

all or certain aspects of the information submitted.

4. Request clarification on any proposal or to ask respondents to supply any

additional material deemed necessary to assist in the evaluation of the proposal. The

District reserves the right to change the RFP schedule or issue amendments to the

RFP at any time. The District also reserves the right to cancel or reissue the RFP.

5. Extend deadlines for accepting responses, request amendments to

responses after expiration of deadlines, or negotiate or approve final

agreements.

2. PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

2.1 PROPOSAL FORMAT – Respondents are encouraged to include technical

information in their response instead of marketing information and are encouraged to be

as concise as possible in their response.

2.2 SUBMITTAL REQUIREMENTS – The content and sequence of the proposal

must be as follows:

A. Contact Information: The name of the proposing firm, firm address and

telephone number and the name, email and telephone number of the person(s) who will

serve as the respondent’s principal contact person with the District.

SCCCLD – RFP FOR AUDIT SERVICES 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP - Audit Services

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