REQUEST FOR PROPOSALS #2025-16SD Student Information System, Holyoke Public School District

The Holyoke Public Schools (HPS) is seeking proposals for a comprehensive, integrated student information system (SIS) that can successfully provide the products and services described in this Request for Proposals (RFP).

HPS seeks an SIS provider that can provide, implement, and support K-12 student information systems and is fully compliant with the Massachusetts data interoperability standards.

HPS seeks a provider that offers a core system in conjunction with possible third-party solution(s) that will be configured and integrated to provide the full range of system functionality to meet the requirements as stated in this RFP. The solution shall have proven state of the art technology that will provide the ability to plan, control and account for school districts, and State agencies’ required student information activities and resources.

HPS invites qualified SIS solution providers to submit a proposal to provide a comprehensive SIS solution. The selected provider will provide both software and system integration utilizing the MA state model.

Proposals must be prepared in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts, and the City of Holyoke. All proposals must comply in all respects with the instructions, conditions, specifications, and other requirements in the Request for Proposals, which can be obtained from the City of Holyoke 536 Dwight Street, Room 3 Holyoke, MA 01040, Monday through Friday 9:00 am to 4:00 pm; or electronically from sweeneye@holyoke.org

Proposers must submit one (1) original unbound single-sided copy, one (1) double-sided bound copy, and one (1) electronic copy saved on a standard memory stick, of the technical (non-price) proposal, and one (1) original copy in a separately sealed envelope containing the price proposal, certificate of non-collusion, and certificate of tax compliance and all required forms by December 5, 2024 at 2:00 PM EST to the attention of: Edward Sweeney, Chief Procurement Officer, City of Holyoke 536 Dwight Street, Room 3 Holyoke, MA 01040.  Proposals that are faxed, emailed, or late will not be accepted. Price proposals and technical proposals must be submitted in separate envelopes.

The City intends to select a proposer shortly after receipt of the RFP responses. Work on the project must commence as soon as possible after contract execution.  To meet the District's objectives, we need to have the system operational for scheduling by March 1, 2025. The City reserves the right to reject any and all proposals.