NOTICE INVITING BIDS
FOR
HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) AND TRAFFIC CALMING PROJECT
BID NUMBER: 2026-003
NOTICE IS HEREBY GIVEN that the City of Artesia, California (“City”) invites sealed Bids for the Project. The City will receive such Bids at City Hall, 18747 Clarkdale Avenue, Artesia, California 90701 up to 3:00 p.m. on May 1, 2026, at which time they will be publicly opened and read aloud.
All Bids must be made on the form furnished by the City. Each Bid must be submitted in a sealed package addressed to the City Clerk with the Project name and Project number typed or clearly printed on the lower left corner of the package. Bids must remain valid and shall not be subject to withdrawal for sixty (60) calendar days (“Days”) after the Bid opening date.
INCORPORATION OF STANDARD SPECIFICATIONS
The "Standard Specifications for Public Works Construction" (“Standard Specifications”) latest edition as amended by the Contract Documents, is incorporated into the Contract Documents by reference.
SCOPE OF WORK
The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in the Contract Documents. This Work will be performed in strict conformance with the Contract Documents, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the City Engineer.
OBTAINING BID DOCUMENTS
Bidders may obtain free copies of the Plans, Specifications and other Contract Documents online at the following links:
Bid Packet
Project Plans
Potential Bidders may also obtain the Bid Documents by coming person to City Hall at 18747 Clarkdale Avenue, Artesia, CA 90701 during regular business hours.
EMAIL ADDRESS
Bidders shall supply the City with an email address to facilitate transmission of Addenda and other information related to these Contract Documents. Failure to provide such email address may result in late notification. The City does not guarantee that it will provide any information email. A Bidder shall be responsible for all Addenda regardless of whether Bidder received any such email, and a Bidder shall have no recourse due to not receiving such email.
REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS
In accordance with Labor Code Sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5 [with limited exceptions for bid purposes only under Labor Code Section 1771.1(a)].
PREVAILING WAGES
In accordance with Labor Code Section 1770 et seq., the Project is a “public work.” The successful Bidder (“Contractor”) and any Subcontractors shall pay wages in accordance with the determination of the Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per diem wages. Copies of those rates are on file with the Director of Public Works, and are available to any interested party upon request. The Contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. This Project is subject to compliance monitoring and enforcement by the DIR.
BONDS
Each Bid must be accompanied by a cash deposit, cashier’s check, certified check or Bidder’s Bond issued by a Surety insurer, made payable to the City and in an amount not less than ten percent (10%) of the total Bid submitted. Personal or company checks are not acceptable. Upon Contract award, the Contractor shall provide faithful performance and payment Bonds, each in a sum equal to the Contract Price. All Bonds must be issued by a California admitted Surety insurer using the forms set forth in the Contract Documents, or in any other form approved by the City Attorney. Failure to enter into the Contract with the City, including the submission of all required Bonds and insurance coverages, within fifteen (15) Days after the date of the mailing of written notice of contract award to the Bidder, shall subject the Bid security to forfeiture to the extent provided by law.
REQUESTS FOR CLARIFICATION
If you discover any error, omission, ambiguity or conflict in the Project Plans or Specifications and wish to have a clarification, please email your request for clarification to Ron Ibarra at
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. Request must be received no later than five (5) Days before Bid opening. Requests for clarification received after this date will be disregarded. Please indicate the Project and Project number in your request for clarification.
INSURANCE AND WARRANTY
The Contractor shall provide insurance in accordance with Section 5-4 of the Standard Specifications, as modified by the General Provisions. In addition, the Contractor shall guarantee and warranty all Work against defective workmanship and materials furnished by the Contractor for a period of one (1) year from the date the Work was completed and accepted by the City.
LICENSES
Each Bidder shall possess a valid Class A Contractor’s license issued by the California State Contractors License Board at the time of the Bid submission, unless this Project has any federal funding, in which case the Contractor must possess such a license at the time of the Contract award. The successful Contractor must also possess a current City business license.
RETENTION SUBSTITUTION
Five percent (5%) of any progress payment will be withheld as retention. In accordance with Public Contract Code Section 22300, and at the request and expense of the Contractor, securities equivalent to the amount withheld may be deposited with the City or with a State or federally chartered bank as escrow agent, which shall then pay such moneys to the Contractor. Upon satisfactory completion of the Project, the securities shall be returned to the Contractor. Alternatively, the Contractor may request that the City make payments of earned retentions directly to an escrow agent at the Contractor’s expense. No such substitutions shall be accepted until all related documents are approved by the City Attorney.
TRADE NAMES OR EQUALS
Requests to substitute an equivalent item for a brand or trade name item must be made by written request submitted no later than five (5) Days before the Bid submission deadline. Requests received after this time shall not be considered. Requests shall clearly describe the product for which approval is requested, including all data necessary to demonstrate acceptability.
LIQUIDATED DAMAGES
Liquidated damages shall accrue in the amount of $1000 for each Day that Work remains incomplete beyond the Project completion deadline specified in the Contract Documents.
BIDDING PROCESS
Bidders must satisfy themselves by personal examination of location of the proposed work and by such other means as they may prefer as to the actual conditions and requirements of the work and shall not at any time after submission of the bid dispute, complain, or assert that there was any misunderstanding in regard to the nature or amount of work to be done. The City reserves the right to reject any Bid or all Bids, and to waive any irregularities or informalities in any Bid or in the bidding, as deemed to be in its best interest.
