Conference Room 1B - AV Equipment

The Discretionary Purchase is to update the audio and visual equipment in the conference room on Floor 1B, Swan Street, Core 4, for large meetings, conferences, and training sessions. However, the communication technology in this room, which includes video endpoints, audio digital signal processing (DSP), signal converters, speakers, and microphones, has reached the end of its life cycle and is failing frequently. These failures result in various issues, such as delays, cancellations, and remote communication problems, ultimately decreasing productivity for engaged NYS employees and vendor resources. The objective is to purchase replacement hardware, installation services, and ongoing support.

This opportunity is authorized under Section 163 of State Finance Law as a Discretionary Purchase. ITS intends to contract pursuant to its discretionary purchasing authority under State Finance Law Section 163(6), which authorizes purchases without a formal competitive process in certain circumstances. This opportunity is limited to purchases up to the Discretionary Buying Threshold from respondent organizations qualified as:

• NYS certified Minority and/or Women-owned Business Enterprises (MWBE)
• NYS certified Service-Disabled Veteran-Owned Businesses (SDVOB)
• NYS Small Business Enterprises (SBE)

NYS certified MWBE and SDVOB are qualified pursuant to Article 15-A of State Executive Law and Article 3 of Veterans’ Services Law. In accordance with Section 160(8) of State Finance Law and Article 4-B of Economic Development Law, a Small Business Enterprise is domiciled in New York State, independently owned and operated, not dominant in its field, and employs 100 or less persons.

A contract resulting from this announcement shall not be valid, effective, or binding upon the State until such contract has been approved by the Office of the New York State Comptroller (OSC). Purchase orders or other procurement transactions issued under such Contract may also be subject to OSC approval.

Please see all details on the procurement in the attachments.