Code Enforcement Department Grass And Weed Mowing Program bid #02232026-GW- ADDENDUM 1

Location:	Michigan
Posted:	Mar 9, 2026
Due:	Mar 26, 2026
Agency:	West Bloomfield charter township
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services R - Professional, Administrative and Management Support Services S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
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REQUEST FOR PROPOSAL

CHARTER TOWNSHIP OF WEST BLOOMFIELD

CODE ENFORCEMENT DEPARTMENT

GRASS AND WEED MOWING PROGRAM

BID #: 02232026-GW

DEADLINE: Thursday, March 26, 2026 @ 2:00 p.m.

PRE BID MEETING: Monday, March 9, 2026 @ 10:00 a.m.

The Charter Township of West Bloomfield is requesting proposals from qualified contractors for

annual maintenance of grass and weed mowing. Sealed proposals will be received by the Charter

Township of West Bloomfield Clerk’s Department at 4550 Walnut Lake Road, West Bloomfield,

Michigan 48323, until March 26, 2026 @ 2:00 p.m. At which time the name of submitting Bidders

will be read. One (1) original and two (2) copies of a proposal must be submitted.

A pre-bid meeting will be held Monday, March 9, 2026 @ 10:00 am, West Bloomfield Township,

4550 Walnut Lake Road, West Bloomfield MI 48323.

Bid packages can be obtained at the Township Clerk’s office during normal working hours, 8:00 am

– 4:30 pm, or through the Michigan Intergovernmental Trade Network (MITN),

www.bidnetdirect.com//west-bloomfield-township.

WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT

ANY OR ALL BIDS AND TO WAIVE ANY IRREGULARITIES.

GENERAL CONDITIONS

1. PROPOSAL SUBMITTAL

All proposals must be submitted in a sealed envelope or package, and must include the

following information on the exterior of the package:

•

Bidder’s Business Name and Address

•

Bid Number and Proposal Name

• Send proposals to:

Deborah Binder, Township Clerk

Charter Township of West Bloomfield

4550 Walnut Lake Road

West Bloomfield, MI 48323

DO NOT PUT YOUR PROPOSAL IN THE TOWNSHIP DROP BOX.

It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the right

place. Any proposals received after the above date and time will be disqualified.

2. PUBLIC INFORMATION

All submitted proposals and information included therein or attached thereto shall become

public record upon delivery to the Township.

3. CLARIFICATION OF RFP

Any request(s) for clarification of this RFP shall be made in writing. For general submittal

questions contact Catherine Ellerson, Purchasing Manager, cellerson@wbtownship.org or for

more detailed questions about the RFP, contact Erik Beauchamp @ 248-451-4853. In the

event it becomes necessary to revise any part of the RFP, an Addendum will be posted on the

Township website and the MITN website.

4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

The Township reserves the right to reject any or all proposals, to award the contract, not

award the contract, split the award after review of the proposals, and award more than one (1)

contract. The Township reserves the right to reject low proposals or to accept a higher

proposal, to negotiate terms and conditions, to waive any irregularities and/or informalities,

and to accept or reject any item or combination of items. The Township reserves the right to

award the project or service to the Bidder it deems to best serve the overall interests of the

Township and reserves the right to accept or reject all proposals received in response to the

Request for Proposals.

Any acceptance of a proposal shall not be binding on the Township until the Township Board

has approved the award of contract, and until the Bidder has submitted the signed contract

and proof of insurance and satisfied all acceptance conditions. The Township reserves the

right to continue to review, evaluate and investigate all proposals and Bidders until there is a

binding contract between the parties.

5. RESPONSIVE PROPOSALS

Bidders are expected to examine the RFP requirements and all instructions. Failure to do so

shall be at the Bidder’s risk. The proposal shall substantially conform to the terms,

conditions, and specifications of this Request for Proposal; otherwise, it may be declared

nonresponsive and rejected. Bidder shall provide a straightforward, concise description of the

capabilities to satisfy the requirements of the Request for Proposals. The person signing the

proposal must initial all erasures or other changes. If any person contemplating submitting a

proposal is in doubt of the true meaning of any part of the specifications or other conditions

with the RFP, then the Bidder is advised to call and have the portion in question clarified.

6. CHANGES AND ADDENDA TO PROPOSAL DOCUMENTS

Each change or addendum issued in relation to the RFP will be on file in the Purchasing

Office. In addition, all changes and addenda will be posted on the Township website and

MITN website. It shall be the Bidder’s responsibility to make inquiry as to the changes or

addenda issued. All such changes or addenda shall become part of the contract, and all

bidders shall be bound by such changes or addenda.

7. INTERVIEWS/PRESENTATIONS

The Township reserves the right to interview qualifying Bidders as part of the evaluation

process.

8. PROPOSED PRICE

The prices proposed shall be held firm for 120 days or final award of contract, whichever

comes first, except the successful proposal prices shall be held firm for the entire contract

period. The terms and provisions of this RFP and the Bidder’s response shall become

contractual obligations if a contract ensues. Failure of the successful Bidder to accept these

obligations may result in cancellation of the award.

9. WITHDRAWAL OF PROPOSAL

Proposals may be withdrawn in person by a Bidder or authorized representative provided

their identity is known and a receipt is signed for the proposal, but only if the withdrawal is

made prior to the stated proposal deadline. No proposal may be withdrawn for at least 90

days after opening except for the successful Bidder whose prices shall remain firm for the

entire contract period.

10. EXECUTION OF CONTRACT

Each proposal is received with the understanding that an acceptance in writing by the

Township of the offer to furnish any or all of the services and materials described shall be

implemented by a written contract to be approved by the Township between the Bidder, as

the independent contractor, and the Township. This contract shall bind the Bidder to furnish

and deliver the services quoted at the prices stated and in accordance with the condition of

said accepted proposal. It is agreed that the successful Bidder will not assign, transfer,

convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or

any part thereof, without previous consent of the Township and any sureties.

If a Bidder does not execute a contract acceptable to the Township within ten (10) days after

being notified of selection, the Township may give notice to the Bidder of the Township’s

intent to select the next most qualified Bidder or call for new proposals, whichever the

Township deems most appropriate.

No contract with the Charter Township of West Bloomfield can be assigned, transferred, or

subcontracted without approval in writing from the Township.

11. LIABILITY FOR COSTS

The Township is not liable for any costs incurred by Bidders with regard to this RFP.

12. TAX EXEMPTION

Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not

include such taxes in the proposal figure. The Township will furnish the successful Bidder

with tax exemption certificates when requested.

13. INDEMNIFICATION AND HOLD HARMLESS

The Bidder shall, at its own expense, protect, defend, indemnify and hold harmless the

Charter Township of West Bloomfield, its elected and appointed officials, employees and

volunteers, and others working on behalf of the Charter Township of West Bloomfield

against any and all claims, damages (including, but not limited to direct, indirect, incidental,

consequential, special, and punitive damages), costs, lawsuits, and expenses including, but

not limited to all costs from administrative proceedings, court costs, and attorney fees that

may incur as a result of any acts, omissions or negligence of the selected Bidder, its

employees or agents, or its subcontractors of sub-subcontractors, or any of their officers,

employees or agents which may arise out of the contract.

The Bidder’s indemnification responsibilities shall include the sum of damages, costs, and

expenses which are in excess of the sum paid out on behalf of, or reimbursed to the Charter

Township of West Bloomfield or its elected and appointed officials, employees and

volunteers, or by the insurance coverage obtained and/or maintained by the successful Bidder

pursuant to the requirements of this RFP and the contract entered into.

14. INSURANCE REQUIREMENTS

The successful Bidder shall secure and maintain during the term of the awarded contract

insurance in the types and amounts specified in Attachment A from an insurance agency

authorized to do business in the State of Michigan whose rating is satisfactory to the

Township’s Risk Management Advisor. The successful Bidder shall be required to provide a

certificate of insurance evidencing the required coverage prior to execution of the contract

and the policies shall include the additional insured language. See Attachment A. In addition,

a copy of Bidder’s current insurance coverage should be attached to the submitted proposal.

15. IRAN LINKED BUSINESS

In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act,

MCL 129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an

“Iran Linked Business” to submit a proposal. The Act prohibits individuals who have

economic relations with Iran from submitting proposals on RFPs with the State or any other

public entity. The Act also includes penalty provisions for submittal of false certifications.

See Attachment B.

16. MATERIAL SAFETY DATA SHEETS

Safety Data Sheets (SDS), previously known as Material Safety Data Sheets (MSDS), must

be supplied when chemicals are part of any order.

17. NON-COLLUSION

Bidder declares that the proposal is not made in connection with any other Bidder submitting

a proposal for the same commodity or commodities, and that the proposal is bona fide and is

in all respects fair and without collusion or fraud.

18. FEDERAL, STATE, LOCAL LAWS

All Bidders will comply with all federal, State, and local laws, ordinances, rules, and

regulations. Ignorance on the part of the Bidder shall not in any way relieve the Bidder from

responsibility for compliance with said laws and regulations, or any of the provision of these

documents.

CONTRACT

1. CONTRACT PERIOD

The contract period shall be for a (3) year season from the effective date, with an option of

renewal for one additional season at the Township’s option.

2. CANCELLATION OF CONTRACT

The Township reserves the right to cancel any Contract at any time upon thirty (30) days’

prior written notice of its intent to terminate Contract. The Contractor shall provide the

Township at least ninety (90) days’ prior written notice of its intent to terminate any

Contract.

SUBMITTAL REQUIREMENTS

BIDDER INFORMATION

Firm Name:

Address:

City/State/Zip Code:

Telephone Number:

Email Address:

Firm Established: __________________________ Years in Business:_____________________

Type of Organization: ______________________ State of Organization:_________________

Representative's Name:

Title:

Signature:

Date:

It is agreed by the signed bidder that the signature and submission of this proposal represents the bidder’s

acceptance of all terms, conditions, and requirements of the proposal specifications and, if awarded, the

proposal shall be incorporated into the Contract between the parties.

The bidder agrees that the cost of any work performed, materials furnished, services provided, or

expenses incurred, which are not specifically delineated in the proposal documents, but which are

incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in

the prices for the various items scheduled.

It is understood that all proposed prices shall remain in effect for a least 120 days from the date of the

proposal opening to allow for the award of the Contract, and that if awarded, the Contract prices shall

remain firm throughout the Contract period and any renewal term.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.