Box Software Licensing Renewal

DISTRICT OF COLUMBIA COURTS
REQUEST FOR QUOTATION
FOR SUPPLIES, OR SERVICES
ISSUED BY: DISTRICT OF COLUMBIA COURTS DATE ISSUED: 6/15/2026
ADMINISTRATIVE SERVICES DIVISION
PROCUREMENT AND CONTRACTS BRANCH
510 4th STREET, N.W., 3rd Flr.
WASHINGTON, D.C. 20001
CLOSING DATE: 6/29/2026
IFB NUMBER: DCSC-26-FSS-92 CLOSING TIME: 2:00PM
Description: Box Enterprise Software Licenses, Maintenance & Support MARKET TYPE: GSA FSS
TABLE OF CONTENTS
(X) SEC. DESCRIPTION PAGE (X) SEC. DESCRIPTION PAGE
X A Solicitation/Offer/Award Form 1 X H Special Contract Requirements 17
X B Supplies or Services & Price /Cost 6 X I Contract Clauses 18
X C Description/Specs. Work Statement 7 X J List of Attachments 21
X D Packaging and Marking 8 X K Representation Certificates 22
X E Inspection and Acceptance 9 X L Instructions, Conditions, Notices 25
X F Deliveries and Performance 12 X M Evaluation Factors for Award 26
X G Contract Administration Data 13
OFFER (TO BE COMPLETED BY OFFEROR) Note: In sealed bid solicitations "Offer" and Offeror" mean Bid" and Bidder."
The undersigned offers and agrees that, with respect to all terms and conditions accepted by the Courts under "AWARD" below, this offer
and the provisions of the RFP/IFB will constitute a Formal Contract.
OFFEROR Name and title of Person Authorized to Sign Offer:
(Type or Print)
Name:
Street: Signature Date:
City, State:
Zip Code:
(Seal)
Impress
Area Code & Corporate
Telephone Number: Seal
Corporate (Seal)
(Secretary) _____________________________________ (Attest)
AWARD (To be completed by the District of Columbia Courts)
CONTRACT NO._________________________________________________AWARD AMOUNT
$____________________________
ACCEPTED AS TO THE FOLLOWING ITEMS:
____________________________________________________________________________________________________________
DISTRICT OF COLUMBIA COURTS
BY:______________________________________
CONTRACTING OFFICER
CONTRACT PERIOD: __________________________________________
_________________________________________
AWARD DATE

All written communications regarding this solicitation should be addressed to the
Contracting Officer and directed by email to Darryl Allen, Contract Specialist at
Darryl.Allen@dccsystem.gov
The prospective Offerors shall submit questions no later than 12 noon on Monday, June 22,
2026. The Courts will not consider any questions received after 12 noon on Monday, June
22, 2026. Written questions and inquiries should be submitted by email to Darryl Allen,
Senior Contract Specialist at Darryl.Allen@dccsystem.gov.
The Courts will post all amendments and responses to offerors questions in the DC Courts
website at https://www.dccourts.gov/about/procurement-contracts-branch. Oral explanations
or instructions given by Courts Officials before the award of the contract will not be
binding.
This solicitation is an Open Market procurement.
REPRESENTATIONS, CERTIFICATIONS, AND ACKNOWLEDGMENTS
1. ACKNOWLEDGMENT OF AMENDMENTS
The bidder acknowledges receipt of Addenda to the solicitation and related documents
numbered and dated as follows:
AMENDMENT DATE AMENDMENT DATE
NO. NO.
NOTE: Bidder may acknowledge addendum here or on addendum or both.
2. WALSH-HEALY ACT
If your bid is $10,000 or more, the following information MUST be furnished:
(a) Regular Dealer
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( ) The Bidder is a Regular Dealer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
( ) The Bidder is not a Regular Dealer pursuant to Clause 28 of the District
of Columbia Courts General Contract Provisions.
(b) Manufacturer
( ) The Bidder is a Manufacturer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
( ) The Bidder is not a Manufacturer pursuant to Clause 28 of the District of
Columbia Courts General Contract Provisions.
3. BUY AMERICAN CERTIFICATION
The Bidder hereby certifies that each end product, except the end products listed below,
is a domestic end product (as defined in Clause 28 of the District of Columbia Courts
General Contract Provisions), and that components of unknown origin are considered
to have been mined, produced, or manufactured outside the United States.
________________________________________________________________________
EXCLUDED END PRODUCTS COUNTRY OR ORIGIN
________________________________________________________________________
4. OFFICERS NOT TO BENEFIT CERTIFICATION
Each Bidder shall check one of the following:
____ (a) No person listed in Clause 21 of the District of Columbia Courts
General Contract Provisions will benefit from this contract.
____ (b) The following person(s) listed in Clause 21 of the District of Columbia
Courts General Contract Provisions may benefit from this contract. For
each person listed, attach the affidavit required by Clause 21 of the
District of Columbia Courts General Contract Provisions of the District of
Columbia Standard Contract Provisions.
5. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
(a) Each signature on the bid is considered to be a certification by the signatory that:
(1) The prices in this bid have been arrived at independently, without, for the
purpose of restricting competition, any consultation, communication, or
agreement with any bidder or competitor relating to (i) those prices, (ii)
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the intention to submit a bid, or (iii) the methods or factors used to
calculate the prices bid;
(2) The prices in this bid have not been and will not be knowingly disclosed
by the Bidder, directly or indirectly, to any other bidder or competitor
before bid opening unless otherwise required by law; and
(3) No attempt has been made or will be made by the Bidder to induce any
other concern to submit or not to submit a bid for the purpose of restricting
competition.
(b) Each signature on the bid is considered to be a certification by the signatory that
the signatory;
(1) Is the person in the Bidder's organization responsible for determining the
prices being offered in this bid, and that the signatory has not participated
and will not participate in any action contrary to subparagraphs (a) (1)
through (a) (3) above; or
(2) (i) as been authorized, in writing, to act as agent for the following
principles in certifying that those principals have not participated,
and will not participate in any action contrary to subparagraphs (a)
(1) through (a) (3) above:
__________________________________________
(insert full name or person(s) in the organization responsible for
determining the prices offered in this bid and the title of his or her
position in the Bidder's organization);
(ii) As an authorized agent, does certify that the principals named in
subdivision (b) (2) (1) above have not participated, and will not
participate, in any action contrary to subparagraphs (a) (i) through
(a) (3) above; and
(iii) As an agent, has not participated, and will not participate, in any
action contrary to subparagraphs (a) (1) through (a) (3) above.
(c) If Bidder deleted or modifies subparagraph (a) (2) above, the Bidder must furnish
with its bid a signed statement setting forth in detail the circumstances of the
disclosure.
6. TYPE OF BUSINESS ORGANIZATION
Bidder operated as ( ) an individual, ( ) a partnership, ( ) a nonprofit organization,
( ) a corporation, incorporated under the laws of the State of ___________________,
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( ) a joint venture, ( ) other.
7. PAYMENT IDENTIFICATION NO.
The District of Columbia Courts utilizes an automated vendor database. The system is
the Data-Universal-Numbering-System (D-U-N-S) which is a numbering system
designed and maintained by the Dun & Bradstreet Corporation. All firms are required to
submit their D-U-N-S number as part of their bids. To determine if you have a valid D-
U-N-S number, please contact the closest Dun & Bradstreet Office. If a number has not
been previously assigned to your firm, you must get one assigned. There is no charge to
have a number assigned nor does Dun & Bradstreet require you to provide credit rating
information in order to receive a D-U-N-S number.
Individuals must submit their social security number(s) since D-U-N-S numbers are not
assigned to individuals.
Please list below applicable vendor information:
D-U-N-S Number: _________________________________________________
Or
Social Security Number: ____________________________________________
Federal Tax Identification Number: ____________________________________
Legal Name of Entity Assigned this Number: ___________________________________
Street Address and/or Mailing Address: _______________________________________
City, State, and Zip Code: __________________________________________________
Type of Business: _________________________________________________________
Telephone Number: _______________________________________________________
PAYMENTS UNDER TERMS OF ANY CONTRACT RESULTING FROM THIS
SOLICITATION WILL BE HELD IN ABEYANCE PENDING RECEIPT OF A VALID
D-U-N-S NUMBER, SOCIAL SECURITY NUMBER, or FEDERAL TAX
INDENTIFICATION NUMBER.
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PART I
SECTION B - SUPPLIES OR SERVICES AND PRICE/COST
B.1 The District of Columbia Courts is seeking a qualified contractor to provide various
Box software licenses, maintenance, and support to be utilized throughout the DC
Courts Information and Technology Division. The Court intends to award a contract as a
result of this solicitation on a firm-fixed price basis to the responsive and responsible
bidder who has the lowest bid.
B.2 The bidder shall submit a bid price including any software license agreement for the
various software licenses, maintenance and support specified below in Section B.3 and
in accordance with Section C, Scope of Services.
B.3 CONTRACT PRICE
(CLIN) DESCRIPTION SKU QTY UNIT TOTAL COST
PRICE PER
LICENSE
0001 251-500 Box EnterprisePlus Licenses EntPlus500 500
Annual, Maintenance & Support
Serial# EID 13196832
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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
C.1 STATEMENT OF WORK
C.1.1 The District of Columbia Courts are seeking a single vendor to provide Box Enterprise
software licenses, maintenance, and support.
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PART 1
SECTION D - PACKAGING AND MARKING
(Not applicable to this solicitation)
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SECTION E - INSPECTION AND ACCEPTANCE
E.1 INSPECTION OF SUPPLIE'S
Inspection Of Supplies
(a) "Supplies," as used in this clause, includes, but is not limited to raw materials,
components, intermediate assemblies, end products, and lots of supplies.
(b) The Contractor shall be responsible for the materials or supplies covered by this contract
until they are delivered at the designated point, but the Contractor shall bear all risk on
rejected materials or supplies after notification of rejection. Upon the Contractor's failure to
cure within ten (10) days after date of notification, the Court may return the rejected
materials or supplies to the Contractor at the Contractor's risk and expense.
(c) The Contractor shall provide and maintain an inspection system acceptable to the Court
covering supplies under this contract and shall tender to the Court for acceptance only
supplies that have been inspected in accordance with the inspection system and have been
found by the Contractor to be in conformity with contract requirements. As part of the
system, the Contractor shall prepare records evidencing all inspections made under the
system and the outcome. These records shall be kept complete and made available to the
Court during contract performance and for as long afterwards as the contract requires. The
Court may perform reviews and evaluations as reasonably necessary to ascertain compliance
with this paragraph. These reviews and evaluations shall be conducted in a manner that will
not unduly delay the contract work. The right of review, whether exercised or not, does not
relieve the Contractor of the obligations under this contract.
(d) The Court has the right to inspect and test all supplies called for by the contract, to the
extent practicable, at all places and times, including the period of manufacture, and in any
event before acceptance. The Court will perform inspections and tests in a manner that will
not unduly delay the work. The Court assumes no contractual obligation to perform any
inspection and test for the benefit of the Contractor unless specifically set forth elsewhere in
the contract.
(e) If the Court performs inspection or test on the premises of the Contractor or
subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish,
without additional charge, all reasonable facilities, and assistance for the safe and convenient
performance of these duties. Except as otherwise provided in the contract, the Court will bear
the expense of Court inspections or tests made at other than Contractor's or subcontractor's
premises, provided, that in case of rejection, the Court will not be liable for any reduction in
the value of inspection or test samples.
(1) When supplies are not ready at the time specified by the Contractor for inspection or
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test, the Contracting Officer may charge to the Contractor the additional cost of
inspection or test.
(2) Contracting Officer may also charge the Contractor for any additional cost of
inspection or test when prior rejection makes re-inspection or retest necessary.
(f) The Court has the right either to reject or to require correction of nonconforming
supplies. Supplies are nonconforming when they are defective in material or workmanship or
otherwise not in conformity with contract requirements. The Court may reject
nonconforming supplies with or without disposition instructions.
(g) The Contractor shall remove supplies rejected or required to be corrected. However, the
Contracting Officer may require or permit correction in place, promptly after notice, by and
at the expense of the Contractor. The Contractor shall not tender for acceptance corrected or
rejected supplies without disclosing the former rejection or requirement for correction, and
when required, shall disclose the corrective action taken.
(h) If the Contractor fails to remove, replace, or correct rejected supplies that are required to
be replaced or corrected within ten (10) days, the Court may either (1) by contract or
otherwise, remove, replace or correct the supplies and charge the cost to the Contractor or (2)
terminate the contract for default. Unless the Contractor corrects or replaces the supplies
within the delivery schedule, the Contracting Officer may require their delivery and make an
equitable price reduction. Failure to agree to a price reduction shall be a dispute.
(i) If this contract provides for the performance of Court quality assurance at source, and if
requested by the Court, the Contractor shall furnish advance notification of the time (i) when
Contractor inspection or tests will be performed in accordance with the terms and conditions
of the contract, and (ii) when the supplies will be ready for Court inspection.
(j) The Court request shall specify the period and method of the advance notification and the
Court representative to whom it shall be furnished. Requests shall not require more than two
business days of advance notification if the Court representative is in residence in the
Contractor's plant, nor more than seven business days in other instances.
(k) The Court will accept or reject supplies as promptly as practicable after delivery, unless
otherwise provided in the contract. Court failure to inspect and accept or reject the supplies
shall not relieve the Contractor from responsibility, nor impose liability upon the Court, for
non-conforming supplies.
(l) Inspections and tests by the Court do not relieve the Contractor of responsibility for
defects or other failures to meet contract requirements discovered before acceptance.
Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to
fraud, or as otherwise provided in the contract.
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