HVAC-Systems and Related Services

Pinellas County operates multiple chiller systems that provide critical cooling for County facilities, essential equipment environments, public service areas, and employee workspaces. These systems represent significant capital assets and are vital to maintaining safe, reliable, and efficient facility operations. Over time, aging equipment, varying system conditions, and inconsistent vendor performance have highlighted the need for a standardized, proactive, and asset-focused preventive maintenance program. In support of long-term infrastructure stewardship, the County is implementing a preventive maintenance framework aligned with manufacturer recommendations, HVAC industry best practices, and asset lifecycle management principles. This approach emphasizes structured inspections, condition assessments, and meaningful reporting to improve documentation quality, enhance performance accountability, reduce equipment failures, minimize service disruptions, and support data-driven maintenance and capital planning.

CPM seeks to procure these HVAC services through a Request for Proposals (RFP) due to the size, complexity, and critical nature of the County’s facilities portfolio, which encompasses approximately 4.5 million square feet across more than 150 facilities. While pricing remains an important consideration, operational experience has demonstrated that the primary risk to service continuity is a vendor’s ability to scale staffing, respond to routine and emergency service needs, and effectively manage a geographically dispersed and operationally diverse portfolio. The scope includes structured preventive maintenance, defined service response expectations, specialized services such as Eddy Current testing for water-cooled chillers, and comprehensive documentation and asset condition reporting.