Janitorial Services

RFP # WRESA-42-2025-2026-10

REQUEST FOR PROPOSALS
FOR
JANITORIAL SERVICES

BID SUMMARY

Commodity/Service Being Requested: Janitorial Services.

Type of Solicitation: Request for Proposals (RFP) – Wayne RESA, in partnership with the CoPro+ cooperative purchasing program managed by the Public Procurement Institute of Michigan (PPIM), a nonprofit organization, is competitively bidding and awarding a Master Agreement to a Contractor or Contractors for Janitorial Services.

Type of Resulting Contract: Statewide Cooperative Contract – As a result of this RFP, Wayne RESA will work with the CoPro+ program to market and extend the resulting Contract to other public municipalities, non-profit organizations and schools statewide in having access to Contract(s) for Janitorial Services. This Contract will enable public municipalities, non-profit organizations, and schools to “piggyback” and purchase commodity/service on an “as needed” basis from the Contractor(s). Proposers shall list which regions you will service and identify any limitations on commodities and/or services areas within Appendix A – Regional Map, within this RFP.

Resulting Contract Term: Three (3) years with two (2) one-year renewal options. The base term for this Contract is for three (3) years. At the end of the initial term, this Agreement will be evaluated. If the parties agree that it is a mutually beneficial relationship, the Agreement may be extended through a signed Amendment by both parties for up to two (2) additional one (1) year, which may be exercised individually or together.

RFP TIMETABLE	DATE / TIME
RFP Issue Date	November 4, 2025
Pre-Proposal Meeting**:	December 2, 2025, from 9:00 a.m. to 11:00 a.m. Eastern Time
Submission of Question(s) from Vendor Due	December 5, 2025, by 12:00 p.m. Eastern Time
Answers to Vendor Questions Due	December 12, 2025
Proposals Due*	December 19, 2025, by 12:00 p.m. Eastern Time
Contract Start	July 1 2026

*Responses received later than the specified deadline will be disqualified.

**Pre-Proposal Meeting is mandatory to attend. The Pre-Proposal Meeting will be on-site at the address below. Please have your ID with you when checking in at the front desk and let them know you are there for the Pre-Proposal Meeting.

Pre-Proposal Meeting:

Wayne RESA Annex Building

5454 Venoy Road

Wayne, MI 48184

Annex Auditorium

Day/Time: December 2, 2025, 9:00 a.m. to 11:00 a.m. Eastern Time (US and Canada)

Wayne RESA reserves the right to change this schedule as needed and all information provided by Wayne RESA in this RFP is offered in good faith. Individual items are subject to change at any time. Wayne RESA makes no certification that any item is without error.

The Sole Point of Contact During this Solicitation Process is:

Stacey Shaw

purchasing@resa.net

(989) 307-1307

Contacts with Wayne RESA Personnel: All contact with Wayne RESA regarding this RFP or any matter relating thereto must be sent to the following email: purchasing@resa.net

Electronic forms of all bid documents are available online at: Wayne RESA Bid Documents

If you experience any issues downloading the documents, contact Stacey Shaw at purchasing@resa.net

Selected Vendors may be required to participate in interviews. Failure of a Vendor to participate on the date scheduled may result in the rejection of the Vendor’s proposal. In addition, Wayne RESA may decide to make site visits to the selected Vendors’ reference sites or other sites provided by the Vendor.

Award of this proposal is contingent upon the approval of funding from Wayne RESA Board of Education.

Table of Contents

Solicitation Terms and Conditions can be found at https://www.resa.net/administrative-support/purchasing/request-for-proposal as (DOC) CoPro+ Contract Terms and Conditions

SECTION 1.0 – PROPOSER RESPONSES TO SCOPE OF WORK AND PRICING

1.1 Minimum Mandatory Requirements

All proposals will be reviewed for compliance with the minimum mandatory requirements. Proposals deemed non-responsive will be eliminated from further consideration.

Interested and qualified proposers that can demonstrate their ability to successfully provide the services requested under this RFP are invited to submit proposal(s), provided they meet the following:

1. Proposer must have a minimum of ten (10) years’ successful experience in the Contracted cleaning field and a minimum of seven (7) years working experience in an educational environment providing a range of janitorial services equivalent or similar to the services being requested in this proposal. Enter in Section 2.2 References.

Proposer will enter responses in the “Proposer Response” text boxes provided. There is no minimum requirement or limitation on the amount of words used for responses.

-EXAMPLE-Proposer Response:

1.2 Introduction and Background

Wayne RESA, established by the Michigan Legislature in 1960, is the largest of fifty-six (56) such agencies throughout the state. The Wayne RESA board is elected by one vote from each of the thirty-three (33) local Wayne County school district boards. WRESA provides a wide variety of services to thirty-three (33) public school districts and approximately ninety-seven (97) public school academies in Wayne County, Michigan; serving more than 260,000 students. WRESA, through various consortium arrangements, provides a variety of services to other educational agencies throughout the state of Michigan.

1.3 Scope of Work

Wayne RESA is seeking proposals from qualified vendors to provide janitorial services on an as needed basis. Services will be provided at one or all of the following locations listed below:

LOCATION	ADDRESS
Wayne RESA Education Center	33500 Van Born Road, Wayne, MI 48184
Wayne RESA Burger Baylor Building	28865 Carlysle, Inkster, MI 48141
Wayne RESA Early Childhood Center	29115 Carlysle, Inkster, MI 48141
Wayne RESA Annex Building	5454 Venoy Road, Wayne, MI 48184

WRESA reserves the right to change and/or add locations as needed at any time. Other participating agencies will provide specific details before Contract activities start at their locations.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

A. Service Requirements

The Contractor must furnish all necessary labor to perform the listed Contracted janitorial services required for the building(s) specified in this RFP and associated attachments. The janitorial services will be provided in the manner, schedules and frequencies set forth in this RFP and associated attachments. The premises, equipment, and facilities must be maintained in a condition satisfactory to WRESA and the Contractor must follow the specified cleaning frequencies without exception (See ATTACHMENT B – Building Cleaning Frequencies).

The awarded Contractor (Contractor) must perform the following:

1. Empty and sanitize trash receptacles and replace liners.

2. Vacuum all carpeted areas.

3. Sweep and mop all hard floors.

4. Clean and disinfect all drinking fountains.

5. Dust all horizontal surfaces, including desks, tables, chairs, blinds, and window ledges.

6. Clean entrance glass and any interior glass as needed as well as window ledges.

7. Spot clean walls, partitions, and doors to remove smudges, fingerprints, and marks.

8. Replenish restroom supplies (toilet tissue, paper towels, soap).

9. Clean and disinfect all restroom fixtures (toilets, urinals, sinks, counters).

10. Clean and polish mirrors.

11. Remove graffiti from all surfaces.

12. Dust HVAC vents and baseboards periodically.

13. Clean light switches and door handles.

14. Ensure all areas are free of debris and hazards.

15. Clean mats and mop floors and borders.

16. Disinfect areas and surfaces.

17. Other janitorial services as needed.

Proposer Response:

If you agree with Section 1.3.A, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

B. Contractor Requirements

1. WRESA will be given a minimum of 48-hour notification of new employees prior to the assignment to this Contract. Failure to comply with the above requirements may result in termination of the Contract.

2. Employees of the Contractor must observe all WRESA Board policies including, but not limited to:

o Security, and weapons in WRESA Facilities

o Sexual Harassment

o Smoking, Drug and Alcohol-Free Workplace

o OSHA and Blood borne Pathogens Standards

3. The Contractor must maintain a well-trained and adequate staff at all times to ensure a high-quality cleaning and janitorial program. The Contractor must provide a written Quality Control Plan.

4. The Contractor is responsible for maintaining the Safety Data Sheet (SDS).

5. The Contractor must provide competent and adequate supervision as per the staffing chart to satisfy the requirements and specifications of the Contract. The supervisor must cooperate fully with the representatives of WRESA and must be available for inspections of the building at times other than the requested working hours upon request.

6. All employees of the Contractor assigned to the locations must be appropriately attired and have proper identification displayed at all times. Dress code includes:

o Shirts with collar and company name/logo.

o Long pants, (worn appropriately for a professional environment), with no tears, holes or excessive staining.

o Closed-toe shoes are required (such as sneakers, boots, or appropriate dress shoes). Open-toe shoes, sandals, flip flops, or slippers are not permitted.

7. Any Contractor employee whose moral conduct, behavior or appearance is unsatisfactory will be brought to the attention of the awarded Contractor supervisor for appropriate action up to, and including, discharge.

8. The awarded Contractor must give WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee a proposed list of employees assigned to each location, the employee’s area of responsibility and their approved background checks prior to commencement of any Contracted work. Only employees pre-approved by WRESA will be allowed on the worksites. The employee list should include possible floater, replacement and substitute employees. This list must be updated as employees are hired or terminated. This list will be maintained in a “turn-around book” maintained through WRESA (see ATTACHMENT D – Sample Janitorial Employee List).

9. The Contractor has the sole responsibility to cover all shifts, without gaps in coverage. Failure to fully staff /cover a shift is grounds for Contract termination.

10. If Contractor fails to provide the agreed upon personnel at any of the WRESA locations by the specified work times three (3) times, with exception to providing back-up personnel within two (2) hours of specified start time, this may result in termination of the Contract under Termination for Cause (Section 11.5 of the CoPro+ Contract Terms and Conditions ).

11. Contractor employees are not to disturb papers on desks, open drawers, cabinets, use telephones, computers or tamper with personal property owned by WRESA or its employees.

12. Theft of employee or WRESA property will lead to termination and/or criminal prosecution. Persistent theft will lead to Contract termination.

13. At no time should Contractor employees partake in food being distributed or help themselves to food left in common areas. Employees have a break room where they may eat lunch, or snacks. This is a very important point and should be adhered to stringently. To be clear, unless directly informed by WRESA’s Senior Executive Director of Operations and IT Infrastructure, employees should not consume or take food items from any common area for any reason other than to dispose of them.

Proposer Response:

If you agree with Section 1.3.B, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

C. Equipment Requirements

The Contractor will furnish all equipment such as vacuums, floor machines, extractors, carpet cleaners, and all other equipment where needed at the time of the Contract award.

Proposer Response:

If you agree with Section 1.3.C, please state, “I agree.” If not, please state your exception(s):

D. Consumable Supplies Requirements:

1. The Contractor will provide all supplies needed to complete this Contract including, but not limited to:

o toilet tissue (premium)

o paper towels (premium)

o tissue

o soap

o trash liners

o cleaning products

2. It is the awarded Contractors’ responsibility to maintain adequate supply inventories, including two (2) weeks of supplies in storage at all times to prevent shortages. Any deficiencies in inventory of supplies will not be tolerated and ongoing issues will be just cause for termination of the Contract.

3. All costs associated with providing consumables must be include in the pricing submitted in Attachment A – Pricing Schedule. No separate billing or reimbursement for consumables will be permitted after award.

4. The Contractor must possess the depth and breadth of industry knowledge and experience in servicing educational facilities necessary to manage inventory levels appropriately across multiple campus buildings. This includes understanding seasonal usage trends, special event needs, and the unique requirements of school operations.

5. The Contractor is solely responsible for:

o Estimating the volume and cost of consumables based on the site information provided in this RFP and its own expertise;

o Maintaining an adequate and uninterrupted supply of consumables to meet service needs at all times;

o Ensuring that all consumables meet environmental, safety, and quality standards appropriate for use in educational environments.

6. Supplies needed for project work, stripping, sealing of floors refinishing and carpet cleaning must be the responsibility of the awarded Contractor.

7. Cleaning products or chemicals brought into the premises by the Contractor, must be delivered in the proper transportation containers and accompanied by Safety Data Sheets (SDS). A copy of this information must be forwarded to WRESA’s Senior Executive Director of Operations and IT Infrastructure or their designee to be placed on file. The awarded Contractor must maintain a SDS book at each WRESA campus site.

Proposer Response:

If you agree with Section 1.3.D, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

E. Work Schedules:

1. Each building serves a unique administrative, community, educational and training function. The expected hours of staffing for each are provided below. The work schedules must not be adjusted unless approved by WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee.

2. Furthermore, these are individual full-time employees (FTEs) and no individual employee should regularly work more than one (1) shift. Holidays are also unique to the individual building and sites. On most occasions the buildings will be closed in observation of National holidays. Should a building require coverage on a holiday the Saturday hourly pay rate will be applied.

3. Saturday shift coverage at the buildings(s) will be scheduled in advance and charged on an hourly rate. See ATTACHMENT A – Pricing Schedule to propose itemized hourly rate for Saturday coverage. WRESA will supply the Contractor with a schedule of daily events for each building including breakfast and lunch periods. It is understood that the cleaning of areas of the building used for night activities will be performed after the activities are completed. In the event it becomes necessary to have a permanent Saturday schedule, WRESA will add it to the Contract.

4. In the event school or government buildings close due to inclement weather or building problems, staffing coverage is expected to continue. WRESA’s Senior Executive Director of Operations and IT Infrastructure will communicate with the appropriate individual(s) to determine what cleaning and services are appropriate. In the event no cleaning is needed, an appropriate deduction to the monthly Contract will be made.

5. Should cleaning personnel be absent and a floater, replacement, or substitute employee cannot be placed, there will be a deduction to the monthly payment to the Contractor. Contractor will provide WRESA with an hourly rate on the task order. These should be rare events. Consistently missing assignments can lead to Contract termination.

6. Employees of Contractor must have the ability to comply with verbal and written direction and will be required to interact with others in their assigned locations and exchange information in an accurate, timely manner.

DAILY WORK SCHEDULE – WRESA Education Center*
STAFF	SCHEDULE	HOURS
Account Manager	M-F	Daily
Custodian	M - F	6:30 am – 2:30 pm
Custodian / Supervisor	M – F	2 pm – 10 pm
Custodian	M – F	5 pm – 10 pm
Custodian	M – F	5 pm – 10 pm
Custodian	M – F	5 pm – 10 pm

*-WRESA expects to have an account manager onsite daily at the WRESA Education Center, the Annex, and the Burger Baylor Building. This account manager should float between locations ensuring the operations and cleanliness expectations are being met at all buildings. This account manager should have hiring manager authority and should be available to deal with issues in a timely manner. It is expected that the account manager should be regularly onsite between business hours and after hours to do inspections and to meet with WRESA staff to ensure client satisfaction is at the highest level.

**Custodians may need to float between locations as necessary to ensure the operations and cleanliness expectations are being met at all buildings.

DAILY WORK SCHEDULE – Burger Baylor Building
STAFF	SCHEDULE	HOURS
Account Manager	M-F	Daily
Custodian	M- F	6:30 am – 3:00 pm
Custodian	M- F	6:30 am – 3 pm
Custodian/Supervisor	M – F	3 pm – 11 pm
Custodian	M – F	3 pm – 11 pm
Custodian	M – F	3 pm – 11 pm
Custodian	M - SA	11pm – 6:30 am
Custodian	SA - M	6:30 pm – 6:30 a.m.

DAILY WORK SCHEDULE – Wayne RESA Early Childhood Center
STAFF	SCHEDULE	HOURS
Account Manager	M-F	Daily
Custodian	M- F	6:30 am – 3:00 pm
Custodian	M- F	3 pm – 11 pm

DAILY WORK SCHEDULE – Annex Building
STAFF	SCHEDULE	HOURS
Account Manager	M - F	Daily
Custodian	M – F	7 am – 3 pm
Custodian	M – F	2 pm – 10 pm
Custodian	M – F	2 pm – 10 pm
Custodian	M – F	7 am – 3 pm** (Fall of 2027)

Proposer Response:

If you agree with Section 1.3.E, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

F. HEALTH AND SANITATION REQUIREMENTS

1. It will be the responsibility of the Contractor to require its employees to be trained in Universal Precautions and to abide by all health and safety requirements imposed by law and WRESA policies.

2. The Contractor must maintain all storage and closet areas assigned in this Contract in a clean and sanitary condition.

3. It will be the responsibility of the Contractor to provide all required PPE equipment to its employees if needed.

Proposer Response:

If you agree with Section 1.3.F, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

G. BUILDING AND PROPERTY REQUIREMENTS

1. The Contractor is responsible for control of keys and access cards obtained from WRESA for areas provided for the operation of janitorial services. The Contractor will be responsible for reimbursing WRESA for the replacement of lost keys and access cards. Contractor’s employees must notify WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee immediately in such instances.

2. No keys are to be duplicated without the permission of WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee.

3. Contractor’s employees must not grant entrance to locked or secured work areas, buildings or property. Doors to all storage, supply and closet areas are to remain closed and locked when unattended and at the end of each work day.

4. Contractor’s employees will check all (every single one) external door at the Burger Baylor Building to ensure it is shut properly and locked prior to setting alarm.

5. Contractor’s employees should not bring visitors or family onsite without direct permission from WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee.

6. All lost and found articles recovered by Contractor’s employees must be immediately turned in to the appropriate office at each facility.

7. Any damage to property caused by the Contractor, its agents or employees, must be repaired so that the properties are in good working condition as found. All repairs will be completed at no cost to WRESA. All damages must be reported immediately.

Proposer Response:

If you agree with Section 1.3.G, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

H. CONSERVATION OF ENERGY REQUIREMENTS

1. Every effort must be made to conserve energy whenever possible throughout the cleaning schedule. Lighting in offices, classrooms, meeting rooms and restrooms should be turned off as cleaning is completed nightly.

2. No external doors or doors to common areas are to be propped opened at any time.

Proposer Response:

If you agree with Section 1.3.H, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

I. INSPECTION AND CORRECTION OF DEFICIENCIES REQUIREMENTS

1. The Contractor will ensure that the account manager assigned to WRESA will be readily available during and after business hours to address issues as they arise. The key to a successful partnership is open lines of communication. WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee, should be able to reach the account manager via phone, text, e-mail, in a timely manner.

2. Should a performance issue arise, it MUST be corrected the same day or the next business day.

3. Failure to maintain regular communication with WRESA’s Senior Executive Director of Operations and IT Infrastructure or designee is cause for termination of Contract. The Contractor will be given three (3) warnings in writing. Upon the third warning WRESA will start the process of replacing the Contractor.

Proposer Response:

If you agree with Section 1.3.I, please state, “I agree.” If not, please state your exception(s) and reference specific subsection(s):

GENERAL CLEANING FREQUENCIES BY BUILDING – SEE ATTACHMENT B – Building Cleaning Frequencies

SEE ATTACHMENT C – Building Maps

J. Criminal Background Check

WRESA is committed to providing a safe and secure environment for all staff, students, and clients that conduct business or visit any WRESA operated campus. Prior to any individual servicing WRESA operated campuses, a criminal history records check shall be conducted in accordance with state law. Individuals seeking access to WRESA operated campuses will be held to a similar standard of review as WRESA employees and Contractors, including the requirement that any criminal conviction will require the individual to provide requested documentation so that WRESA can conduct a targeted review and individualized assessment. Background checks must be fully completed prior to starting work on any WRESA campus, and only individuals authorized in writing by Wayne RESA utilizing a DETERMINATION FOR ASSIGNMENT form will be accepted as qualified for placement.

Contractor will be responsible for working with WRESA to run proper background checks. WRESA will process background checks for a fee of seventy-five dollars ($75.00) for each CHRI record initiated by the Contractor. The Contractor is responsible for all processing costs and fees associated with background checks, including WRESA processing fees. Wayne RESA shall issue an invoice to the Contractor detailing the fees owed to Wayne RESA during each month of the Term. The Contractor must remit payment within thirty (30) days of receipt of such invoice. Any invoices unpaid after that thirty (30) day period shall be deducted from amounts due from WRESA to the Contractor.

Proposer Response:

If you agree with Section 1.3.J, please state, “I agree.” If not, please state your exception(s):

K. Subcontracting

Any person or vendor undertaking a part of the work under the terms of the Contract, by virtue of an agreement with the Contractor, must receive the approval of the designated WRESA staff prior to any such undertaking. WRESA may terminate the Contract if subcontracting is done without this approval.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If you have a subcontractor, please enter information here:

1.4 Statewide Cooperative Contract

Wayne RESA is working with the CoPro+ purchasing program on this bid solicitation.  If your bid meets the minimum qualifications, is responsive and responsible and offers competitive pricing you may be considered and approached to extend a term agreement and pricing to other public entities within the county, the region, and the state, in accordance with Michigan Compiled Laws 124.504.  This process is called “piggybacking”; it offers tremendous value to public ordering entities regarding the cost and time to manage an end-to-end purchasing event.  This process also offers exceptional value to selected vendors in terms of their company’s resources and time to respond to multiple solicitations from various public entities who have a similar need for their products or services.

All pricing submitted to Wayne RESA and its participating entities must include a 2% administrative fee to be remitted to CoPro+ by the Contractor on a quarterly basis. Administrative fees will be paid against actual sales volume for each quarter. It is the Contractor’s responsibility to keep all pricing up to date and on file with Wayne RESA/CoPro+. All price changes must be presented to Wayne RESA/CoPro+ for acceptance, using the same format as was accepted in the original Contract.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

1.5 RESERVED

1.6 Service Capabilities

1.6.1 Communication Plan/Contract Management

Proposers shall identify their company standards of communication as they relate to Contract performance, issue management, and change management. An issue is an identified event that, if not addressed, may affect schedule, scope, service, delivery, quality, or budget. A change is identified as a change in corporate leadership, structure, merger or acquisition.

Proposer Response:

Contract Performance: Describe how your company maintains communication to ensure the project stays on schedule, within scope, and aligned with expectations. Issue Management: Outline your process for identifying, addressing and resolving issues that impact the schedule, budget or quality. Change Management: Explain your approach to handling significant organizational changes to ensure continuity during the Contract.

1.6.2 Primary Account Representative

Proposers must identify by name and location the primary account representatives who will be responsible for the performance of a resulting Contract, as well as contact persons for reports and bid documents.

Proposer Response:

Contact person’s name, email address, location for Contract Performance: Contact person’s name, email address, location for Bid Documents: Contact person’s name, email address, location for Reports:

1.7 Customer Service

It is preferred that the Vendor have an accessible customer service department with an individual specifically assigned to Wayne RESA. Customer inquiries should be responded to with forty-eight (48) hours or two (2) business days unless it is an emergency issue. Describe your company’s Customer Service Department (hours of operation, number and location of service centers, regular and emergency response times, etc.).

Proposer Response:

Customer Service Contact: Customer Service Phone#: Hours of Operations: Address: Regular Response Times: Emergency Response Times:

1.8 Purchase Orders

Requests for quotes will be initiated by participating agencies as specific needs arise. Participating agencies will issue individual detailed specifications to the pre-qualified vendor pool along with specific response information required, deliverables, and any special terms and conditions. The vendors will respond directly to the requesting agency within the timeframe specified in the request for quote. The participating agency will evaluate the responses and determine the vendor that will be awarded a purchase order (PO). Resulting orders are to be shipped and billed directly to these institutions.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

1.9 Delivery and Acceptance

Proposer must address the following items and costs in their proposal and other items/costs that they are aware of that may not have been requested in this bid.

1. All pricing must reflect net 30 payment terms.

2. Ordering/customer service capabilities and procedures.

3. Policies and procedures for an organization accepting product/service.

Proposer Response:

1. All pricing must reflect net 30 payment terms. Agree? Yes or No 2. Ordering/customer service capabilities and procedures. 3. Policies and procedures for an organization accepting product/service.

1.10 Management and Staff

Proposer should address the following items in their proposal:

1. Project Management of the Contract. (Point of Contact during the Contract)

2. Staffing and responsibilities of Contractor. Please include an Organizational Chart, if available, include staff names, job titles, years of experience, etc.

Proposer Response:

Project Management of the Contract (Point of Contact): Staffing and responsibilities of Contractor. Please include an Org Chart, if available, include staff names, job titles, years of experience, etc. – Feel free to include as a separate attachment.

1.11 Pricing Schedule

Respondents will provide pricing information on Attachment A – Pricing Schedule that will be utilized when evaluating price competitiveness.

1.11.1 RESERVED

1.11.2 Bid Pricing

Proposers have the option to provide high-volume pricing. Proposers who offer high-volume pricing may be evaluated more favorably than those who do not. Proposers should specify this discount option within their cost proposal and at what level.

1.11.3 Quantity Term

Vendor agrees to supply the complete quantity and products that each customer requires.

1.11.4 Tax Excluded from Price

(a) Sales Tax: Wayne RESA and local units of government are exempt from sales tax for direct purchases. The Proposer's prices must not include sales tax.

(b) Federal Excise Tax: Wayne RESA may be exempt from Federal Excise Tax, or the taxes may be reimbursable, if articles purchased under any resulting Contract are used for Wayne RESA's exclusive use. Certificates showing exclusive use for the purposes of substantiating a tax-free, or tax-reimbursable sale will be sent upon request. If a sale is tax exempt or tax reimbursable under the Internal Revenue Code, the Proposer's prices must not include the Federal Excise Tax.

Proposer Response:

Include any comments regarding pricing, discounts being offered, and information on other cooperative Contracts held by respondent.

1.12 Price Assurance

The awarded vendor agrees to provide pricing to Wayne RESA and its participating entities that are the lowest pricing available, and the pricing must remain so throughout the duration of the Contract. The awarded vendor agrees to promptly lower the cost of any product purchased through Wayne RESA following a reduction in the manufacturer or publisher's direct cost. If respondent has existing cooperative Contracts in place, Wayne RESA requests equal or better than pricing to be submitted.

All pricing submitted to Wayne RESA must include a 2% administrative/remittance fee to be remitted to CoPro+ by the awarded vendor. It is the awarded vendor’s responsibility to keep all product listings up to date and on file with Wayne RESA/CoPro+.

Proposer Response:

Please confirm your understanding by checking Yes or No.

☐ Yes ☐ No

If “NO” was answered on any item in this RFP, please explain:

SECTION 2.0 – PROPOSER INFORMATION AND ACCEPTANCE

1. The undersigned declares that the bid documents, including, without limitation, any RFP Addenda and Exhibits have been read.

The undersigned is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the Specifications, Terms & Conditions of the bid documents of this RFP.

2. The undersigned has reviewed the bid documents and fully understands the requirements in this bid and that each proposer who is awarded a Contract must be, in fact, a prime Contractor, not a subcontractor, and agrees that its bid, if accepted by Wayne RESA, will be the basis for the Proposer to enter into a Contract with Wayne RESA in accordance with the intent of the bid documents.

3. The undersigned acknowledges receipt and acceptance of all addenda.

4. The undersigned agrees to the following terms, conditions, certifications, and requirements listed in Section 2.3:

● Contractor’s Employment Eligibility

● Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

● Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

● Assurance Regarding Access to Records and Financial Statements

● Iran Economic Sanctions Act

● Certificate of Independent Price Determination

● Certifications/Disclosure Requirements Related to Lobbying

● U.S. Department of Energy Assurance of Compliance Non-Discrimination in Federally Assisted Programs

5. The undersigned acknowledges that proposer will be in good standing in the State of Michigan, with all the necessary licenses, permits, certifications, approvals, and authorizations necessary to perform all obligations in connection with this RFP and associated bid documents.

6. It is the responsibility of each proposer to be familiar with all of the specifications, terms and conditions and, if applicable, the site conditions. By the submission of a bid, the proposer certifies that if awarded a Contract they will make no claim against Wayne RESA based upon ignorance of conditions or misunderstanding of the specifications.

7. Patent indemnity: Vendors who do business with the Wayne RESA must hold Wayne RESA, its officers, agents and employees, harmless from liability of a nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the Contract or purchase order.

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