Parks Janitorial Services
| Location: | Florida |
|---|---|
| Posted: | May 18, 2026 |
| Due: | Jun 25, 2026 |
| Agency: | City of Fernandina Beach |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 26-06 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 26-06
|
| Bid Title: |
Parks Janitorial Services
|
| Category: | All Bids |
| Status: | Open |
|
Attachment Preview
CITY OF FERNANDINA BEACH, FLORIDA
REQUEST FOR PROPOSAL 26-06
PARKS JANITORIAL SERVICES
INTRODUCTION
The City of Fernandina Beach, Florida is accepting competitive sealed proposals for PARKS
JANITORIAL SERVICES, including labor, supplies, equipment and supervision. The intent of this
Request for Proposal is for a janitorial contractor to provide janitorial services for parks recreation
buildings operated by the City of Fernandina Beach, Florida.
The City of Fernandina Beach will receive sealed proposals from qualifying janitorial cleaning
companies through Demandstar.com (www.demandstar.com). It shall be the sole
responsibility of the Respondent to have their proposals uploaded to Demandstar.com
E-Bidding System prior to 2:00PM, June 25, 2026.
Hand-delivery, mailed, faxed or emailed submissions will not be accepted.
A Mandatory Pre-proposal meeting will be held at 10:00am (ET), May 27, 2026, at the City of
Fernandina Beach Atlantic Recreation Center, located at 2500 Atlantic Ave, Fernandina
Beach, FL 32034. Proposals will not be considered from any firm that is not
represented at the Mandatory Pre-proposal meeting. Any Respondent who arrives
after the meeting has concluded will not be considered.
It shall be the sole responsibility of the Respondent to have its proposal submitted through
the DemandStar website (www.demandstar.com) not later than the above date and time.
Facsimile, paper or telegraphic submittals will not be accepted. Delay in delivery shall be
the sole responsibility of the Respondent. Proposals received after the deadline will not be
considered. Award of the Proposal is subject to authorization and appropriation of funds.
RESPONDENTS ARE REFERRED TO THE ATTACHED GENERAL CONDITIONS FOR OTHER
IMPORTANT INFORMATION REGARDING THE RFP PROCESS, REQUIREMENTS AND
EXHIBITS.
The response shall be submitted on the specified Contact Sheet/Bid Form, hereto
attached as “Exhibit A”. The person signing the RFP Response Form shall have the
authority to bind the Respondent to the RFP. All information on the RFP form shall be
provided, or the response may not be accepted.
The competitive sealed response shall be accompanied by a “Public Entity Crimes”,
herein provided as “Exhibit B”, “Drug-Free Workplace Certification” herein provides as
“Exhibit C”, “E-Verify Statement” herein provided as “Exhibit D”, “Proposer
Acknowledgements and Agreements”, herein provided as “Exhibit E”, “Conflict of
Interest”, herein provided as, “Exhibit F”, “Non-Collusion Affidavit”, herein provided as
“Exhibit G” and “Dispute Disclosure”, herein provided as “Exhibit H”.
Separate “Attachment A” Sample of City of Fernandina Beach Contract.
In accordance with Item 16, General Terms and Conditions, please provide proof the
Contractor/Vendor is not listed in the Excluded Parties List System, a federal
suspension and debarment listing.
1
CITY OF FERNANDINA BEACH, FLORIDA
REQUEST FOR PROPOSAL 26-06
PARKS JANITORIAL SERVICES
SCOPE OF WORK
Contractor shall supply all labor, equipment and cleaning supplies. The City shall provide
trash receptacles liners, paper towels, toilet paper, hand soap and other supplies required
to replenish restroom and kitchen dispensers.
Office & Public areas excluding kitchens: Contractor shall empty trash, replace liners
when required, clean trash receptacles when required, dispose of trash and empty
cardboard receptacles into dumpsters provided by City, sweep and spot wet mop tile floors,
vacuum traveled carpeted areas and floor mats, dust horizontal surfaces in public areas of
the building that are readily available and visibly require dusting, clean entrance door glass.
Sweep all interior and exterior stairs. Sweep all exterior landings and entry mats.
Interior tile or wood stairs shall be lightly mopped, then immediately dried with rags or towels
after mopping.
Spray buff vinyl tile and wood flooring. Spot-clean all wall surfaces within 80” of the floor.
Clean all interior windows and mirrors. Completely clean all interior windowsills.
Low dusting and wiping: Contractor shall clean all horizontal and vertical surfaces within
80” of the floor. All dust, lint, litter, handprints, soil, etc. shall be removed from surfaces.
This will include chairs, file cabinets, counters, windowsills, tops of doors, etc. Do not
clean or dust electronic equipment and personal items.
Kitchen areas: empty trash, replace liners, clean trash receptacles when required,
dispose of trash and empty cardboard receptacles in dumpsters, sweep and spot wet mop
tile floor, clean sinks and faucets. The contractor shall ensure that surface areas are kept
clean. The outside of refrigerators wiped down and countertops sanitized. The contractor
shall clean microwaves inside and out. The contractor is not responsible for the inside of
the refrigerators or dirty dishes.
Restrooms: Tasks include completely cleaning and disinfecting wash basins, chrome,
and counters, dispensers, toilets and urinals, mirrors, glass, paper product dispensers and
trash dispensers. Spot clean and disinfect partitions, doors and walls. Completely wet mop
and disinfect tile floors. Replenish dispensers for hand towels, soap, air freshener and toilet
tissue. The Contractor shall sanitize, clean, and stock restrooms. Frequently check paper
products so that supplies do not run out. The contractor shall coordinate ordering of
supplies with City staff responsible for purchasing supplies at each facility. All restrooms
shall be thoroughly cleaned with a germicide cleaner each time cleaning is scheduled.
Outside of all toilet bowls, urinals and hand sinks or basins shall be cleaned so as to be
free from soil and odors. Use of abrasive cleaners shall be limited to deeply stained areas.
Bleach and abrasive cleaners may not be used for cleaning unless specifically approved
for spot-cleaning.
Clean inside of toilet bowls, urinals and hand sinks or basins and all operating fixtures.
Cleaning shall include periodic descaling to remove hard water staining. After cleaning,
2
CITY OF FERNANDINA BEACH, FLORIDA
REQUEST FOR PROPOSAL 26-06
PARKS JANITORIAL SERVICES
the entire surface shall be free from streaks, spots, rust, scale, stains, scum, dust, dirt, urine
and other offensive stains.
Walls and partitions surrounding toilet bowls, urinals and hand sinks or basins shall be
cleaned as to be free from any soil’s odors. Floors and mop boards or baseboards shall be
scrubbed and shined and free from dirt, grit, dust, streaks, splashes, hair, and mop strands.
Mirrors, doorknobs, and door push plates shall be cleaned and sanitized.
Floor drains, restroom floors, hand sinks and shower drains shall be thoroughly cleaned
with brushes and germicides to be thoroughly sanitized at the beginning of the performance
of the contract and treated on a once-a-month basis throughout the duration of the contract.
Drains shall be kept free from mop strands, hair, soap-scum, and offensive odor.
Showers and Shark Coating: All shower room floors and walls shall be cleaned with non-
abrasive cleaners specifically approved for use on shark floor coating. After cleaning, floors
and walls shall be free from streaks, smudges, water spots, and strong odors.
Minimum Cleaning Standards:
Floors shall be mopped with clean water using minimal amounts of detergents, which shall
be replaced regularly. Mops and buckets will be kept clean and odor-free and replaced
when necessary. Mop water shall be disposed of only at specified locations and never in
hand sinks or outdoors. After mopping, the floor shall have a uniform appearance, with no
streaks, swirl marks, detergent residue, or any evidence of soil, stains, film, debris, or
standing water.
All uncarpeted floors and stairs shall be swept, including corners and abutments. After
sweeping, the floor and stairs shall be free of litter, dust, rocks, and foreign debris.
Chairs, trash receptacles, walk-off mats, and other easily moveable items shall be tilted or
moved to sweep or mop underneath. Non movable items shall be swept and mopped under
as best as possible. There shall be no splash marks or streaks on furniture, walls,
baseboards, etc.
All uncarpeted floors shall receive regular floor maintenance. After receiving floor
maintenance, the entire floor shall have a uniform coating of a nonskid floor finish, have a
uniform, glossy appearance, and be free of scuff marks, heel marks, and other stains and
discolorations. Floor maintenance includes washing, buffing, spray buffing, one-step
waxing, stripping and waxing as needed to achieve a resilient and protective finish.
Carpet-type entrance mats swept with a stiff brush or vacuumed to remove soil and grit.
Rubber or polyester entrance mats shall be swept or mopped to remove soil and grit. Soil
and moisture underneath entrance mats shall be removed for cleaning and returned to their
normal location.
3
CITY OF FERNANDINA BEACH, FLORIDA
REQUEST FOR PROPOSAL 26-06
PARKS JANITORIAL SERVICES
All carpet runners are to be vacuumed and then rolled and the area underneath is to be
cleaned with the surrounding floor. The runners shall then be unrolled and placed back.
Each floor type must be completely cleaned during each cleaning rotation.
A/C vents and fans: Ventilation supply and return plates and bathroom fans shall be
cleaned using a duster or soap and water as needed.
Drinking Fountains: Clean and disinfect all surfaces, including the spout, operating button
and drain. After cleaning, the entire drinking fountain shall be free from streaks, stains,
smudges, offensive odors, scale and other obvious soil.
Windows/Mirrors: All inside surfaces of windows, doorway glass and all mirrors shall be
cleaned as needed to keep them free of dust, soil, handprints etc.
Furniture: All furniture shall be wiped down or vacuumed to keep surfaces free of soil, lint,
dust or other foreign items.
Equipment: Office equipment such as computers, copiers, keyboards, monitors,
typewriters, telephones, fax machines, adding machines, portable calculators and desk
lamps shall not be cleaned. Extreme caution shall be used to prevent damage to
electronic equipment by bumping, unplugging or moving when cleaning or vacuuming
around equipment, electrical plugs and power supplies.
Personal Items: The contractor shall not move or displace personal items and shall take
care in not disrupting these items. If items are in the way of cleaning, the contractor shall
work around the items as best as possible and notify the Contract Administrator of any
problems.
CLEANING FOR EVENTS OUTSIDE THE NORMAL SCHEDULED CLEANINGS
There are times when the parks and recreation department will have rentals that require
additional cleaning outside the normal scheduled cleanings. The City is requesting an
hourly rate to be specified for these additional cleaning services.
AWARD
Award recommendation shall be made to the most responsive and responsible Respondent offering
the best value. The City reserves the right, based upon its deliberations and in its opinion, to accept
or reject any or all proposals. The City also reserves the right to waive minor irregularities or
variations to the specifications and in the proposal process. The recommendation of the Evaluation
Committee does not bind the City Commission.
Successful Respondent is required to have a Business License in the city where their home office
is located. If business office is located in the City of Fernandina Beach a business tax license is
required.
4
CITY OF FERNANDINA BEACH, FLORIDA
REQUEST FOR PROPOSAL 26-06
PARKS JANITORIAL SERVICES
RFP Package
RFP Documents and Specifications are available to download from the City of Fernandina Beach
website at www.fbfl.us/bids, and DemandStar at www.demandstar.com. Questions regarding the
RFP package can be directed to Wanda Weaks, Purchasing Specialist, wweaks@fbfl.org.
CONTACT
Specification questions during the RFP period shall be submitted in writing to the appropriate
Department contact below with a copy to Wanda Weaks, wweaks@fbfl.org.
Respondents are hereby put on notice that no contact shall be made with any of the City
Commission members, other City staff, or others that may be involved in the selection process to
discuss this request or to influence the outcome of the selection.
ADDENDA
A written response to submitter’s questions will be issued via Addendum and posted on the City’s
website at www.fbfl.us/bids and DemandStar at www.demandstar.com. It is the submitter’s
responsibility to check the City’s website for Addenda prior to submitting their proposal. The
deadline for questions is ten days before the RFP opening.
If there is an Addendum it becomes part of the original RFP and shall be acknowledged by attaching
a copy of the Addendum, signed by an authorized representative of the company submitting the bid
or proposal. Failure to do so may disqualify the proposal.
PROPOSAL OUTLINE
Table of Contents
The submittal should include a clear and complete identification of proposal using tabs and
page numbers for clear reference.
1. Letter of Transmittal
Provide a brief letter of transmittal that includes the following information:
a. The proposer’s understanding of the work to be performed.
b. A positive commitment to perform the service as specified.
c. The names of key persons who will be the main contacts for the City.
Tab 1 - Qualifications and Capability of Firm
a. Provide a statement of qualifications abilities, experience and expertise in
providing the requested services.
b. Identify key personnel to be responsible for this contract, primary and backup.
Provide resumes and highlight experience of key personnel that will be assigned
to this contract.
Tab 2 - Experience
a. Describe experience in providing the services described in the scope of work.
b. Provide a complete listing of any convictions or fines incurred by the firm or of its
principals for violations of any state or federal law within the past three years.
Identify firm’s executives who have current claims or who have participated in
litigation against the City while with another firm.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Hernandez Title Janitorial Services Secondary Contact Jennifer Grieves Number RFP 26-041-SH Tertiary... to ...
Kissimmee Utility Authority
Bid Due: 7/28/2026
...Hernandez Title Janitorial Services Secondary Contact Jennifer Grieves Number RFP 26-041-SH Tertiary... to ...
Polk County Public Schools Facilities and Operations
Bid Due: 7/28/2026
...Hernandez Title Janitorial Services Secondary Contact Jennifer Grieves Number RFP 26-041-SH Tertiary... to ...
Brevard County School Board
Bid Due: 7/28/2026
...Citywide Janitorial Services Secondary Contact Number 26-18-ITB Tertiary Contact Type Announcement... janitorial cleaning ...
Polk County Public Schools Facilities and Operations
Bid Due: 7/21/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.