2025 Request for Qualifications - professional services

Location:	New Jersey
Posted:	Nov 29, 2024
Due:	Dec 16, 2024
Agency:	East Rutherford borough
Type of Government:	State & Local
Category:	99 - Miscellaneous Q - Medical Services
Publication URL:	To access bid details, please log in.

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THE BOROUGH OF EAST RUTHERFORD

FAIR AND OPEN

2025 REQUEST FOR QUALIFICATIONS

The Borough of East Rutherford is soliciting Qualification Statements from interested persons

and/or firms for the provision of the professional services listed below. Through a Request for

Qualification (“RFQ”) process, persons and/or firms interested in assisting the Borough with the

provision of such service must prepare and submit a Qualification Statement in accordance with the

procedure and schedule in the RFQs. The Borough will review Qualification Statements only from those

firms that submit a Qualification Statement which includes all the information required to be included as

described (in the sole judgment of the Borough). The Borough intends to qualify (a) persons and/or firm

that (a) possess the professional, financial and administrative capabilities to provide the proposed service,

and (b) agree and meet the terms and conditions determined by the Borough that provide the greatest

benefit to the taxpayers of East Rutherford.

The selection of Qualified Respondents is not subject to the provisions of the Local Public

Contracts Law, N.J.S.A. 40A:11-1, et seq. The selection is subject to the “New Jersey Local Unit Pay-to-

Play Law, N.J.S.A. 19:44A-20.4, et seq., however. The Borough has structured a procurement process

that seeks to obtain the desired results, while establishing a competitive process, to assure that each

person and/or firm is provided an equal opportunity to submit a Qualification Statement in response to the

RFQ. The factors to be considered by the Borough include, but are not limited to: (i) experience and

reputation in the profession; (ii) knowledge of the subject matter to be addressed under contract; (iii)

availability to accommodate any required meetings of the Borough or Borough agency; (iv) any other

factors demonstrated to be in the best interest of the Borough of East Rutherford.

Instruction and Qualification documents should be downloaded from the municipal website

www.eastrutherfordnj.net. Completed Qualification Statements must be submitted to, and be received by,

Danielle Lorenc, Municipal Clerk, One Everett Place, East Rutherford, New Jersey 07073 on or before

10:00 a.m. on Monday, December 16, 2024. Respondents are instructed to label the outside of the

envelope or package to the effect that the enclosure consists of a Qualification Statement in response to

this request for the professional service. Qualification Statements will NOT be accepted by facsimile

transmission or email. The responses will be opened on or after 10:00 a.m. on Monday, December 16,

2024, in the Office of the Borough Clerk.

The professional services for which the Borough seeks Qualification Statements are:

Borough Attorney

Borough Engineer

Bond Counsel

Labor Attorney

Special Projects Engineer

Borough Planner

Borough Prosecutor

Special Counsel

Borough Auditor

Insurance Consultant/Risk Manager

Alternate Bond Counsel

Tax Appeal Attorney

PW & UC Engineer

Borough Appraiser

Borough Public Defender

Alternate Tax Appeal Attorney for Conflicts

Completed Qualification Statements must be submitted in the manner designated above, must

be enclosed in sealed envelopes bearing the name and address of the Respondent, and the

name of the service on the outside, addressed to the Borough of East Rutherford.

BY ORDER OF THE MAYOR AND COUNCIL OF THE BOROUGH OF EAST

RUTHERFORD.

Danielle Lorenc, RMC

Borough Clerk

NOTE:

The Borough of East Rutherford will consider proposals only from firms or

organizations that have demonstrated the capability and willingness to provide high quality

services in the manner described in this Request for Qualifications.

FAIR AND OPEN

REQUEST FOR QUALIFICATIONS

FOR THE PROVISION OF THE FOLLOWING

PROFESSIONAL SERVICES FOR 2025:

Borough Attorney

Borough Auditor

Borough Engineer

Insurance Consultant/Risk Manager

Bond Counsel

Alternate Bond Counsel

Labor Attorney

Tax Appeal Attorney

Alternate Tax Appeal Attorney for Conflicts

Special Projects Engineer

PW & UC Engineer

Borough Planner

Borough Appraiser

Special Counsel

Borough Prosecutor

Borough Public Defender

ISSUE DATE: November 25, 2024

DUE DATE: December 16, 2024

Issued by:

Borough of East Rutherford

THE SUBMISSION DEADLINE FOR QUALIFICATION STATEMENTS

PURSUANT TO THIS RFQ IS

DECEMBER 16, 2024

UNLESS EXTENDED BY THE BOROUGH

SECTION 1

INTRODUCTION AND GENERAL INFORMATION

1.1 Introduction and Purpose.

The Borough is soliciting Qualification Statements from interested persons and/or firms

for the provision of municipal professional service, as described herein. Through a Request for

Qualification process described herein, persons and/or firms interested in assisting the Borough

with the provision of such services must prepare and submit a Qualification Statement in

accordance with the procedure and schedule in this RFQ. The Borough will review Qualification

Statements only from those firms that submit a Qualification Statement which includes all the

information required to be included as described herein, in the sole judgment of the Borough.

The Borough intends to qualify persons and/or firms that (a) possess the professional, financial

and administrative capabilities to provide the proposed services, and (b) will agree to work under

the compensation terms and conditions determined by the Borough to provide the greatest

benefit to the taxpayers of East Rutherford.

1.2 Procurement Process and Schedule.

The selection of Qualified Respondents is not subject to the provisions of the Local

Public Contracts Law, N.J.S.A. 40A:11-1, et seq. The selection is subject to the “New Jersey

Local Unit Pay-to-Play” Law, N.J.S.A. 19:44A-20.4, et seq., however. The Borough has

structured a procurement process that seeks to obtain the desired results described above, while

establishing a competitive process to assure that persons and/or firms are provided an equal

opportunity to submit a Qualification Statement in response to the RFQ. Qualification

Statements will be evaluated in accordance with the criteria set forth in Section 2 of this RFQ,

which will be applied in the same manner to each Qualification Statement received.

Qualification Statements will be reviewed and evaluated by the Borough and its

designated advisors (collectively, the “Review Committee”). The Qualification Statements will

be reviewed to determine if the Respondent has met the minimum professional, administrative,

and financial areas described in this RFQ. Under no circumstances will members of the Review

Committee review responses to an RFQ for a position which they or their firm submitted a

response. Based upon the totality of the information contained in the Qualification Statement,

including information about the reputation and experience of each Respondent, the Borough will,

in its sole judgment, determine which Respondents are qualified from professional,

administrative and financial standpoints. Each Respondent that meets the requirements of the

RFQ, in the sole judgment of the Borough, will be designated as a Qualified Respondent and will

be given the opportunity to participate in the selection process determined by the Borough.

The RFQ process commences with the issuance of this RFQ. The subsequent steps

involved in the process and the anticipated completion dates are set forth in Table 1,

Procurement Schedule. The Borough reserves the right to, among other things, amend, modify,

or alter the Procurement Schedule upon notice to all potential Respondents.

All communications concerning this RFQ, or the RFQ process, shall be directed to the

Borough’s Designated Contact Person, in writing.

Designated Contact Person:

Danielle Lorenc

Borough Clerk

One Everett Place

East Rutherford, NJ 07073

Qualification Statements must be submitted to, and be received by, the Borough, via

mail or hand delivery, by 10:00 a.m. on December 16, 2024. Qualification Statements will

NOT be accepted by facsimile transmission or email.

Subsequent to issuance of the RFQ, the Borough (through the issuance of addenda to all

firms that have received a copy of the RFQ) may modify, supplement, or amend the provisions

of this RFQ in order to respond to inquiries received from prospective Respondents or as

otherwise deemed necessary or appropriate by, and in the sole judgment of the Borough.

TABLE 1

ANTICIPATED PROCUREMENT SCHEDULE

ACTIVITY

DATE

1. Receipt of Qualification Statements

December 16, 2024

2. Opening of Qualification Statements

On or after December 16, 2024

3. Appointment of Professional Consultants Within 60 days of receipt of

Qualification Statements

Section 1.3. Conditions Applicable to RFQ.

Upon submission of a Qualification Statement in response to this RFQ, the Respondent

acknowledges and consents to the following conditions relative to the submission, review, and

consideration of its Qualification Statement:

• This document is an RFQ and does not constitute an RFP.

• This RFQ does not commit the Borough to issue an RFP.

• All costs incurred by the Respondent in connection with

responding to this RFQ shall be borne solely by the Respondent.

• The Borough reserves the right (in its sole judgment) to reject for

any reason any and all responses and components thereof and to

eliminate any and all Respondents responding to this RFQ from

further consideration for these procurements.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

2025 Request for Qualifications - professional services

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See also