2026-10 - PAVEMENT MANAGEMENT PROJECT

Location:	Georgia
Posted:	Aug 13, 2026
Due:	Aug 25, 2026
Agency:	City of Sandersville
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

2026-10 - PAVEMENT MANAGEMENT PROJECT
Download Specifications: 2026-10 Paving Management program bid packet.pdf (PDF)
Download Specifications: 2026-10 Paving Management program bid packet.pdf (PDF)

REQUEST FOR BIDS

"PAVEMENT MANAGEMENT PROJECT"

The City of Sandersville public works dept is seeking pavement management services. All bids must be sealed and clearly marked “PAVEMENT MANAGEMENT PROJECT”. for bid packages and questions, please contact Travis Fort, Purchasing Agent at (478) 552-2525.

Please Mail Your Responses to:

City of Sandersville

Attn: Travis Fort, Purchasing Agent

P.O. Box 71

Questions and Answers

What is the City's highest-priority decision the software should support after implementation: annual paving selection, multi-year budgeting, work-order management, or long-term capital planning? Annual paving selection

Which City roles are expected to use the platform most frequently after implementation? (Public Works Director, city engineer, road superintendent, finance, GIS staff, maintenance crews etc) Public works director

At the end of the three-year software term, does the City expect its collected data and derived GIS layers to remain available in standard formats without requiring continued software licensing? Yes

Closing for opportunity 2026-10 shall be Tuesday, August 25, 2026.

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2026-10

SANDERSVILLE PUBLIC WORKS DEPARTMENT

PAVEMENT MANAGEMENT PROJECT

REQUEST FOR PROPOSAL

RFP # 2026-10

Due Date: August 25TH, 2026 @ 3PM

2026-10

REQUEST FOR PROPOSALS/QUALIFICATIONS

Introduction

The City of Sandersville invites written proposals to provide an AI-based, end-to-end pavement inspection and

management solution for collecting pavement condition data, processing and analysis of recorded data, and

visualization and management within a web-based, GIS-native enterprise asset management platform backed by

a geospatial database.

Proposals shall address all labor, materials, supplies, equipment, software, training, and professional services

necessary to deliver a comprehensive, GIS-based pavement condition assessment and enterprise asset

management solution.

The intent of this project is to provide the City of Sandersville with objective, repeatable pavement condition data

and an integrated software platform that supports ongoing pavement management, budgeting, prioritization, and

decision-making. The selected vendor shall deliver both the initial data collection and a long-term, user-accessible

system that enables Municipal staff to analyze roadway conditions, evaluate funding scenarios, and translate insight

into actionable maintenance and rehabilitation strategies.

Proposals shall distinctly address the following two components:

1) A mobile LiDAR- and imagery-based data collection approach used to develop a City of Sandersville-wide

numerical equivalent Pavement Condition Index (PCI), where each street segment receives a distinct PCI-

equivalent rating; and each street receives an overall PCI, based on average of segment PCI scores.

2) A GIS-based enterprise asset and pavement management software platform that allows the City of

Sandersville to manage, analyze, and maintain the overall pavement condition database and associated

recommendations.

The proposed solution shall support future expansion of analysis and asset management capabilities without

requiring repeated field mobilization.

The City of Sandersville has an estimated population of 5400. The City of Sandersville Public Works Department

maintains approximately 64 centerline miles of paved streets and highways.

Response Deadline: August 25TH, 2026 at 3:00 PM ET

Deadline to Request Additional Information/Submit Questions: August 18TH, 2026 at 4:30 PM ET

The bid must be submitted prior to bid deadline of August 25TH, 2026 at 3:00pm at which

time a bid opening will take place at Sandersville City Hall, 141. W. Haynes Street,

Sandersville, GA 31082.

2. Three (3) copies of the bid shall be delivered in a sealed envelope clearly marked

“PAVEMENT MANAGEMENT PROJECT”. All shipping envelopes must be clearly

marked.

4. Bids shall be delivered to:

City of Sandersville

Attn: Travis Fort, Purchasing Agent

“PAVEMENT MANAGEMENT PROJECT”

P.O. Box 71

141 W. Haynes Street

Sandersville, GA 31082

5. The bid shall include the total cost of the project and estimated project

start date and delivery date.

2026-10

6. The bid shall include a description of the project per provided scope of services

7. The bid should include a completed W-9 Form.

SCOPE OF SERVICES

Proposals should address all labor, materials, supplies, equipment, software, training, and services necessary to

complete the project.

• Project Initiation – Selected Vendor shall meet with the City’s Staff and review data and street network

segmentation provided by the City of Sandersville.

• Road network segmentation – Selected Vendor shall confirm the quality of the GIS road network

provided by the City of Sandersville for the approximately 64 centerline miles to be included in this

project. With the City of Sandersville, vendor shall define the road network segmentation in the most

common way of intersection to intersection.

• Pavement Condition Data Collection – The vendor shall utilize a combination of high-resolution mobile

data collection and connected vehicle data to support both episodic condition assessment and continuous

performance monitoring.

• Sidewalk GIS Layer The vendor must support Sidewalk GIS layer creation, distress, rating, and software

solution must offer budgeting scenarios.

A. Mobile LiDAR & Imagery Collection

The vendor shall utilize an image- and sensor-based mobile data collection platform to capture detailed roadway

geometry and surface condition data. At a minimum, the platform shall include:

• Mobile LiDAR laser scanning technology

• 360° high-definition imagery

• Pavement-facing camera

• GPS geotagging for all imagery and sensor data

• Collection performed on dry pavement and under lighting conditions that ensure usable data

LiDAR and imagery data shall support the creation of a measurable roadway Digital Twin for condition

visualization, distress identification, and engineering analysis.

B. Continuous IRI from Connected Vehicles

In addition to the mobile collection described above, the vendor shall provide continuous International Roughness

Index (IRI) data derived from connected vehicle sources.

• IRI data shall be collected passively through vehicle-based sensors operating during normal driving

conditions

• Data shall provide continuous coverage across the roadway network and be updated on an ongoing basis

• IRI results shall be spatially aligned to the municipal road network and integrated into the enterprise asset

management software

• Connected vehicle IRI data shall be used to monitor ride quality trends over time and identify emerging

deterioration between formal condition assessment cycles

Supplemental network updates (every 6 months): The vendor shall provide a vehicle-mounted mobile collection

application for municipal vehicles to support supplemental data collection at six-month intervals following the initial

data collection.

2026-10

• Data Processing and QA/QC – Vendor shall perform AI-assisted processing of all collected data,

followed by 100% manual verification by trained analysts to ensure accuracy, consistency, and auditability

of condition results.

• Maintenance and Rehabilitation Program Development – The vendor shall use an equivalent Pavement

Condition Index (PCI) on a 0–100 scale to provide recommended pavement maintenance treatments for each

roadway segment, including estimated maintenance costs. Recommendations may incorporate additional

factors such as functional classification (e.g., residential versus arterial), traffic characteristics, and benefit-

to-cost considerations.

PCI-based condition assessments shall be supplemented with continuous International Roughness Index

(IRI) metrics derived from connected vehicle data to inform and refine maintenance and rehabilitation

recommendations.

All maintenance and repair recommendations, PCI values, and IRI metrics shall be provided as GIS layers

and in tabular format for use within the City of Sandersville’s enterprise asset management and decision-

support workflows.

Following the initial data collection, the vendor shall retain the ability to extract and derive additional

roadway and right-of-way assets from the previously captured LiDAR and imagery data, without requiring a

new field collection.

The software platform shall support future asset extraction as municipal needs evolve, allowing the City of

Sandersville to identify, inventory, and manage additional assets using the existing Digital Twin dataset. The

system shall support scenario-based comparison of multiple repair strategies and funding levels.

• Pavement Repair Analysis: the enterprise asset management software shall address current and long-term

pavement management goals to determine the best management strategy based on the PCI value ranges and

specific distress type and severity level. The technology vendor will work with the City of Sandersville to

configure the software for the specific practice and procedures currently in use. The configuration will

reflect the City of Sandersville’s road repair and maintenance program’s policies and practices. The

subtasks will include:

o Configure the system to reflect the rehabilitation alternatives and repair methods used by the City of

Sandersville

o Configure the system to reflect the current and local costs for the repair methods

o Configure the system to reflect the preferred repair method and critical PCI thresholds

o Acquire multi-year budget information from the technology and provide a draft multi-year

rehabilitation program for review by Municipal staff

o Run the automated repair recommendation program and produce a list of repair/rehabilitation

candidates

o Work with Municipal staff to review the rehabilitation program and modify analysis parameters

iteratively to produce the final repair program required

o Software should have the ability to prioritize the top streets needing reconstruction or major

rehabilitation

2026-10

Enterprise Asset & Work Order Management Software- All analysis results shall be delivered within a GIS-

native enterprise asset and work order management platform designed to support user-friendly interaction and

actionable decision-making.

At a minimum, the software shall provide the following capabilities:

• Intuitive Interface – Easy to use with minimal training

• Web-Based Access – Secure access to asset condition, analysis, and records from any location

• Mobile and Desktop Compatibility

• Unlimited User Licenses – No per-user licensing restrictions

• Zero-Installation – No local software installation required

• Imagery Access – Pavement imagery available at approximately 20-foot intervals, spatially linked to

condition and performance data

• Configurable Analysis Framework – Ability to reflect local repair methods, budgets, management goals,

and historical condition data

• Centralized Dashboards – Real-time visualization of assets, conditions, work orders, and performance

metrics

• GIS-Based Visualization – PCI values, distress data, imagery, and IRI metrics displayed directly within

the map interface

• Automated Notifications and Alerts – Based on condition thresholds, performance trends, or inspection

findings

• Data Export – Support for standard GIS and tabular data exports

• Network Segmentation and PCI Reporting – Reporting based on City of Sandersville-defined roadway

segmentation

• Repair Planning and Prioritization – Automated repair recommendations and cost estimates by road

segment, with prioritization based on PCI, distress metrics, IRI trends, functional classification,

demographics, and available budget

• Budget Scenario Analysis – Ability to create, compare, and save multiple funding and repair scenarios,

including map-based visualization of outcome

• Additional Asset Management – Capability to add and manage additional assets such as traffic signs,

pavement markings, and other right-of-way features

Detailed Reporting & Analytics – Using the enterprise asset management software, the City of Sandersville shall

be able to generate configurable reports and analytics to support planning, budgeting, and decision-making.

Reporting capabilities shall include, at a minimum:

• PCI reports and condition summaries

• Maintenance and rehabilitation recommendation reports

• Maintenance and rehabilitation distribution by condition, functional classification, and geography

• Budgetary needs assessments and funding gap analysis

• Multi-scenario budget and treatment planning reports

• Maintenance backlog summaries and long-term investment outlooks

Reports shall be available within the software environment and exportable in standard GIS and tabular formats.

• Integration with Municipal Systems: The software shall support integration with existing municipal

systems, including GIS platforms, asset inventories, and maintenance or work order systems

• Deliverables: (digital file)

ESRI Geodatabase which includes (at a minimum)

PCI ratings as per the city street segment

Overall PCI Rating for entire length of street

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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2026-10 - PAVEMENT MANAGEMENT PROJECT

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See also