Town Wide Pavement Condition Assessment

The Town of Marlborough invites written proposals from qualified firms to provide an
update to the pavement condition and management assessment that was conducted in
2020. The Town plans to use the pavement condition findings to manage and track its
ongoing roadway maintenance program.
Proposals should distinctly comment on the data collection methodology and procedures
for developing a Town-wide numerical Pavement Condition Index (PCI), where each
roadway segment will receive a distinct PCI rating. As well as the implementation of an
analysis method to allow the Town to better manage its pavement preservation e(cid:431)orts,
repair strategies, and capital planning. The Town of Marlborough maintains approximately
63 lane miles of streets, and contains a mixture of dense, highly developed streets and
suburban/rural roads.
The proposal shall state how the implementation of following will be part of the evaluation
process.
1. Defining Pavement Management Segments
2. Surface Distress Assessment Methodology
3. Visual PCI
4. Capital Costs Projections
Scope of Work
Project Kick-o(cid:431) Meeting
The consultant will meet with Town sta(cid:431) to review existing data provided by the Town,
review database software options and integration with GIS software, review the street
network layout, evaluation methods, previous maintenance program and practices, and
prior data from the 2020 assessment.
The Consultant's work shall include the following processes and components:
1. Perform a visual evaluation of all existing roadways.
2. Observe and quantify pavement distresses. Each segment shall include a Pavement
Condition Index (PCI) on a street-by-street basis. The Consultant may use alternative
survey methods, if prior approval is granted by the Town, including automated data
collection techniques or artificial intelligence.
3. Summarize the results of the survey findings in a written report.
4. Provide recommended maintenance for streets based on their condition and provide
rough cost estimates for recommended maintenance for each street in current US Dollars.

5. Present the survey findings to at two Town Sta(cid:431) meetings and one Board of Selectmen
meeting.
6. Final report delivery 1/13/27
Deliverables
Summarize the results of the survey findings in a written report, which includes summary
tables listing the distresses, overall PCI, recommended treatment & cost for each street
segment. Recommendations for treatment and resurfacing methods shall also be
provided. Including but not limited to full depth reconstruction, mill & overlay, preservation
with chip sealing and/or crack sealing, other treatments, or do nothing.
Report
Provide an electronic draft copy be provided to the Town for review prior to finalizing the
report. Once all the Town comments have been incorporated, three (3) final hard copies
and one (1) final electronic copy shall be provided.
Pavement Treatment Map
Showing the treatment recommendations per segment of streets.
Cost Projections
In addition to the cost breakdown by street segment project the e(cid:431)ect of three potential
Town 5-year funding scenarios. The impact of these investments on the average PCI in
Marlborough. The goal of this analysis is to explore the funding required to maintain or
improve overall conditions.
$ xxx,xxx Annually - Maintain PCI
$ xxx,xxx Annually - Improve PCI 2 Points
$ x,xxx,xxx Annually - Improve PCI 4 Points
GIS
The product from this task shall include a GIS-compatible shapefile or geodatabase with a
pavement condition index (PCI).