RFP-ADA Facilities and Programs Assessment and Transition Plan

REQUEST FOR PROPOSALS (RFP) 2026
Request for Proposals
ADA Transition Plan Development RFP
For the Town of Morrisville, NC
DATE ISSUED
Friday, April 10, 2026
DUE DATE
Thursday, April 30, 2026 no later than 12:00 P.M. EST
via email to the following:
bids@morrisvillenc.gov
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REQUEST FOR PROPOSALS (RFP) 2026
TABLE OF CONTENTS
I. BACKGROUND ................................................................................................... 3
II. SCOPE OF SERVICES .............................................................................................. 3
III. PROJECT DELIVERABLES ................................................................................... 5
IV. COORDINATION WITH TOWN STAFF ..................................................................... 5
V. PROJECT TIMELINE ............................................................................................ 5
VI. CONTENT AND FORMAT OF PROPOSAL PACKAGE ................................................ 6
VII. EVALUATION CRITERIA ....................................................................................... 7
VIII. SUBMITTAL REVIEW SCHEDULE .......................................................................... 7
IX. QUESTIONS AND CLARIFICATIONS ...................................................................... 7
X. DEADLINE AND SUBMITTAL DETAILS ................................................................... 7
XI. DISCLAIMERS ..................................................................................................... 7
APPENDICES
APPENDIX A: General Terms and Conditions
APPENDIX B: Public Records Notice
APPENDIX C: Conflict of Interest Form
ATTACHMENTS
ATTACHMENT 1: Facility List and Data
ATTACHMENT 2: Digital Platform List
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REQUEST FOR PROPOSALS (RFP) 2026
The Town of Morrisville, NC (hereinafter referred to as the "Town") desires to contract with a qualified
firm (hereinafter referred to as the "Consultant") for the evaluation of Town facilities and programs to
identify needed changes to comply with current American with Disabilities Act (ADA) regulations and
to generate a Town ADA Transition Plan. The Town is committed to identifying and amending all
Town facilities and programs, to conform to ADA standards and regulations.
The Town provides a wide range of services including general government functions, public works,
parks and recreation, and community programming. The Town owns and operates municipal
buildings, parks, greenways, athletic facilities, and associated infrastructure.
The plan will set forth guideline standards for budgeting, implementing, and maintaining ADA
compliance throughout Town facilities and programs. Attachments 1 and 2 include a list of facilities
and digital platforms that will be included in the assessment process.
I. Background
The Americans with Disabilities Act (ADA) is a Civil Rights law that ensures equal opportunity in the
areas of employment, state and local government services, public accommodations, and
telecommunications. In accordance with the ADA, state and local governments are obligated to
conduct self-assessments of their facilities, programs, activities, and services. Agencies then must
create a Transition Plan to address any identified barriers by providing suggested remedies, cost
analyses, and a timeline in which to eliminate these barriers. In effect, an ADA Transition Plan is a
document which demonstrates how government entities transition toward compliance with the ADA in
a specific timeframe. Although the ADA requires that a facility's services, activities, policies, and
programs be accessible in the most integrated manner possible, it does not require agencies to make
structural changes to existing facilities if compliance can be achieved by alternate means.
Title II of the ADA requires that a public entity must reasonably modify its policies, practices, and
procedures to avoid discrimination against people with disabilities. This Request for Proposal (RFP)
requests a third-party Consultant to assist the Town's departments with identifying current physical
barriers to accessibility as related to Town facilities and programs, including digital content. In
addition, the Consultant will also assist in developing an ADA Transition Plan to move towards ADA
compliance in accordance with all applicable North Carolina codes and all provisions of the
Americans with Disabilities Act of 1990 (ADA) as amended by the Americans with Disabilities Act
Amendments of 2008.
II. Scope of Services
The Town is seeking a qualified and experienced consultant to evaluate and make recommendations
for the Town's ADA Transition Plan for Town facilities and programming, including digital platforms. At
a minimum, the Scope of Services to be provided should include the following:
* Programmatic Access Review
Evaluate the municipality's services, programs, and activities for accessibility to
o
individuals with disabilities.
Conduct interviews with department heads and key staff to understand service delivery
o
methods.
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REQUEST FOR PROPOSALS (RFP) 2026
Review program locations, communication methods, emergency procedures, and
o
reasonable accommodation practices, including what requirements are necessary for
renters or outside groups utilizing a Town facility to host their events at a Town facility.
Develop actionable recommendations to address non-physical barriers to access.
o
Include compliance considerations for Title II programmatic obligations and effective
o
communication requirements.
* Public Participation
The Consultant will develop a Public Participation Plan giving the public the opportunity
o
to provide feedback on the Facilities and Programs Self-Evaluation and Transition Plan.
Interested people will be given an opportunity to provide feedback on the development
of any policies and procedures.
The Consultant will provide the Town with all documents needed to conduct the public
o
survey.
The Town will promote the survey through its communication and outreach channels.
o
Data collected from this survey will be utilized to help shape priorities and improve the
o
plan's effectiveness.
* Facility Assessments and Barrier Remediation Prioritization
See Attachment A for a list of facilities to be included in the assessment.
o
Conduct on-site ADA assessments of municipal buildings and facilities used by the
o
public.
Utilize software that includes geolocation capabilities to document and map identified
o
barriers.
Evaluate accessible routes and all pedestrian pathways adjacent to facilities for
o
accessibility barriers
Evaluate compliance with the 2010 ADA Standards for Accessible Design.
o
Assign priority levels to identified barriers based on frequency of use, programmatic
o
importance, severity of non-compliance, and potential risk/liability.
Generate ADA-compliant reports for each facility, compatible with screen readers and
o
other assistive technologies.
* Digital Platform Accessibility Assessment
See Attachment B for a list of digital platforms to be included in the assessment.
o
Conduct an audit of the Town's public-facing digital platforms, including the Town's
o
website and other digital platforms.
Evaluate accessibility based on the most current Web Content Accessibility Guidelines
o
(WCAG) standards (currently WCAG 2.2).
Identify barriers to access for individuals with disabilities, including issues with
o
navigation, alternative text, video captioning and descriptions, keyboard operability, and
contrast.
Provide a detailed report of findings and prioritized recommendations for remediation.
o
Verify that the website's accessibility statement is accurate and up to date.
o
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REQUEST FOR PROPOSALS (RFP) 2026
* Park Accessibility Assessments
See Attachment A for a list of park facilities to be included in the assessment.
o
Assess public parks and recreation areas for compliance with the 2010 ADA Standards
o
and Architectural Barriers Act (ABA) Accessibility Guidelines for Outdoor Developed
Areas.
Document barriers to access using geolocation-enabled software.
o
Evaluate features including signage, accessible routes, play areas, restrooms, picnic
o
areas, and other amenities.
Prioritize remediation activities based on public use, community demographics, and
o
severity of barriers. Provide ADA-compliant, screen reader-friendly reports for each
park.
* Transition Plan
The Consultant shall develop the Transition Plan that meets ADA laws and
o
requirements from the self-evaluation.
The Consultant will complete elements of the transition plan, to include barriers that limit
o
the accessibility and methods to remove the barriers.
The Consultant will develop a priority list of projects and coordinate with the workgroup
o
to review the prioritization tiers and person(s) responsible for implementation.
The Consultant shall provide cost estimates for corrections identified at assessed
o
facilities and programs.
III. Project Deliverables
The anticipated project deliverables, which shall be full ADA compliant, include, but are not
necessarily limited to, the following:
* Self-Evaluation Process, including list of items to evaluate and responsible parties
* Final Self-Evaluation Report
* Draft ADA Position Statement
* Public Participation Plan documents including any appropriate alternative formats for
dissemination to the ADA community
* Public participation survey documents and findings
* An in-person meeting to present findings and recommendations to Town staff
* An in-person presentation of findings and prioritized recommendations to Town Council at a
scheduled Council meeting
* GIS shapefile, as applicable, and table in MS Excel of facilities assessed and includes
deficiencies
* Biweekly communication between consultant and staff
IV. Coordination with Town Staff
The Morrisville Public Works Department will be responsible for managing the project and overseeing
the selected consultant's contract. Department staff will be involved throughout the project in
reviewing draft documents, assisting with public outreach, preparing public notices, and bringing the
final document through staff and Council review process. Brief bi-weekly update and coordination
meetings with the Public Works Department are anticipated and can be conducted virtually.
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REQUEST FOR PROPOSALS (RFP) 2026
V. Project Timeline
The project is targeted for completion by or before August 30, 2026.
VI. Content and Format of Proposal Package
Bidders must submit one (1) signed electronic (PDF) version of the ADA Self Evaluation and
Transition Plan proposal. The Proposal should not exceed 15 pages excluding the sample report and
Conflict of Interest form. The proposal must be received by the Town before 12:00 p.m. EST on
Thursday, April 30, 2026. Proposals should be emailed to the following address:
bids@morrisvillenc.gov
Proposals received after the deadline will not be considered unless the submission deadline is re-
advertised and extended. Any requirements contained in the RFP that cannot be met must be
indicated in the proposal. The following information shall be provided, at a minimum, in the same
order listed:
* Cover Letter/ Letter of Intent: Introduction letter with intent as it pertains to the RFP.
* Corporate Background and Experience: This section should include background information on
the organization and provide details of experience from similar projects of firm staff that will be
assigned to this project. Applicants should provide background information on at least three
projects for which the Consultant was primarily responsible. Each summary should include a
description of the project, including scope; a description of services provided by the
Consultant; the key principle and associated staff involved, along with staff responsibilities;
initial and final project schedule, including an explanation of delays, if any. Include in this
section any prior experience with the Town.
* Team Organization and Experience: This section should include the proposed staffing,
deployment, and organization of personnel to be assigned to this project and information as to
the experience of professional personnel to be assigned to the project. Specific responsibilities
should be listed for team members to be assigned to the project.
* Project Understanding, Approach, and Schedule: This section should include in narrative,
outline, and/or graph form the Consultant's approach to accomplishing the project tasks
outlined in the Scope of Services section.
* Pending Lawsuits: Please provide a list of any pending or settled lawsuits in which the
Consultant or team firm was involved during the past five years.
* References: A list of three references for each firm to be involved in the project including
name, title, phone number and email address for an individual with each organization that can
be contacted with questions. The references shall be specific to ADA Transition Plan
development within the past four years.
* Cost Proposal: Include a total cost on the proposal submittal. Any and all addenda issued by
the Town shall be acknowledged by the Consultant on the proposal.
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REQUEST FOR PROPOSALS (RFP) 2026
* Signed Conflict of Interest Form: This form, "Appendix C" of this RFP, will need to be
completed in its entirety and included with the submission.
* Sample Report - Include a sample report completed for a similar project to the submittal.
Sample report numbers do not count towards the 15-page maximum for the proposal.
VII. Evaluation Criteria
The Town of Morrisville will evaluate submittals in context of the respondent's overall capabilities and
experience. Submissions will be evaluated based on the following criteria:
* 20% Relevant Project Experience: Consultant's project specific experience in development of
ADA Transition Plans.
* 20% Project Manager: Demonstrated experience in projects of similar type and qualifications.
* 20% Project Approach: Project understanding and ability to meet project deadlines.
* 20% Cost Estimate
* 20% References
VIII. Submittal Review Schedule
The estimated schedule for review of submittals and consultant selection is identified below. The
following dates are tentative and subject to change.
* April 10, 2026: Release of RFP
* April 16, 2026, 12:00 p.m.: RFP question submission deadline
* April 20, 2026: Addendum with responses to questions posted to Town's website
* April 30, 2026, 12:00 p.m. EST: Proposal submission deadline
* May 2026: Town staff review of submittals completed
* May 2026: Selected firm notified & contract finalized
* Late May 2026: Project commences
IX. Questions and Clarifications
Questions related to this RFP should be addressed via email to bids@morrisvillenc.gov. Questions
received via email will be responded to in a written addendum posted to the Town's website.
Questions received after submission deadline will not be addressed.
X. Deadline and Submittal Details
Bidders must submit one (1) signed electronic (PDF) version of the ADA Self Evaluation and
Transition Plan proposal. The Proposal should not exceed 15 pages. The proposal must be received
by the Town before 12:00 p.m. EST on Thursday, April 30, 2026. Proposals should be emailed to the
following address:
bids@morrisvillenc.gov
Proposals received after the deadline will not be considered unless the submission deadline is re-
advertised and extended. Any requirements contained in the RFP that cannot be met must be
indicated in the proposal
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REQUEST FOR PROPOSALS (RFP) 2026
XI. Disclaimers
1. The Town of Morrisville reserves the right to reject any responses to this RFP that do not
meet the selection criteria, to waive minor irregularities, and to conduct discussions with any
or all respondents. The Town accepts no financial responsibility for any costs or expenses
incurred by any entity in responding to this RFP. All submissions may be kept by the Town
and may be disclosed to third parties at the Town's discretion.
2. All proposal packages and materials submitted hereunder become the exclusive property of
the Town of Morrisville.
3. Firms submitting proposals shall have no association with elected officials or appointed
officials that could be considered a conflict of interest. Any such relationship will subject the
firm to immediate disqualification in consideration for this project. A selection committee of
Town staff will evaluate the submittals and may elect to select the most qualified firm based
on the responses as submitted or elect to conduct interviews prior to recommending a firm.
4. No submittal will be accepted from, nor will a contract be awarded to, any respondent who is
arrears to the Town upon any debt or contract, or who is in default, as surety or otherwise,
upon any obligation to the Town, or is deemed to be irresponsible or unreliable by the Town.
5. The selected firm must have an adequate accounting system to identify costs chargeable to
the project.
6. If you have received this solicitation from a source other than the Town of Morrisville, it is the
respondent's responsibility to ensure that all addenda have been received. Please visit
https://www.morrisvillenc.gov/Our-Community/Business-Development/Bid-and-Proposal-
Opportunities for the most current information.
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REQUEST FOR PROPOSALS (RFP) 2026
APPENDIX A
General Terms and Conditions
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REQUEST FOR PROPOSALS (RFP) 2026
The selected firm will be notified by the Town and will enter into contract negotiations with Morrisville.
An agreement will be negotiated with the selected Consultant based on the proposed scope of work
outlined in their proposal. This Appendix outlines some of the general terms and conditions in the
Town's standard professional services agreement that will serve as a basis for any contract with the
selected firm/Consultant.
1. Suspension of Work
The Town may notify the Consultant in writing to suspend, delay or interrupt all or any part of the
work for such period of time as the Town may determine to be appropriate for the convenience of
the Town of Morrisville, or for noncompliance with the contract terms.
2. Indemnification and Insurance
a. To the maximum extent allowed by law, the Consultant shall defend, indemnify, and save
harmless the Town of Morrisville, its agents, officers, and employees, from and against all
charges that arise in any manner from, in connection with, or out of this contract to the extent
resulting from the negligent acts, errors or omissions of the Consultant or subcontractors or
anyone directly or indirectly employed by any of them or anyone for whose acts any of them
may be liable. In performing its duties under this section, the Consultant shall at its sole
expense defend the Town of Morrisville, its agents, officers, and employees with legal counsel
reasonably acceptable to the Town. As used in this subsection - "Charges" means claims,
judgments, costs, damages, losses, demands, liabilities, duties, obligations, fines, penalties,
royalties, settlements, expenses, interest, reasonable attorney's fees, and amounts for alleged
violations of sedimentation pollution, erosion control, pollution, or other environmental laws,
regulations, ordinances, rules, or orders. Nothing in this section shall affect any warranties in
favor of the Town that are otherwise provided in or arise out of this contract. This section is in
addition to and shall be construed separately from any other indemnification provisions that
may be in this contract. This section shall remain in force despite termination of this contract
(whether by expiration of the term or otherwise) and termination of the services of the Contract
under this contract.
b. The firm must have the financial ability to undertake the work and assume the liability. The
Consultant will be required to furnish proof of insurance coverage, which shall be maintain at
all times with the limits as follows:
Coverage Minimum Limits
Workers' Compensation Statutory Limits
Employers' Liability $ 500,000
General Liability $1,000,000 per occurrence ($2,000,000 aggregate)
Automobile Liability $1,000,000
Professional Liability (E & O) $1,000,000 per occurrence ($2,000,000 aggregate)
c. The Consultant shall provide the Town with a Certificate of Insurance for review prior to the
issuance of any contract. All Certificates of Insurance will require thirty (30) days written
notice by the insurer or Consultant's agent in the event of cancellation, reduction or other
modifications of coverage. In addition to the notice requirement above, the Consultant shall
provide the Town with immediate written notice of cancellation, reduction, or other
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