FY26-SCPW-10: On-Call Surveying Services

Location:	New Mexico
Posted:	Mar 16, 2026
Due:	Apr 14, 2026
Agency:	Sandoval County
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

REQUEST FOR PROPOSALS

SANDOVAL COUNTY

On-Call Surveying Services

RFP# FY26-SCPW-10

Release Date: March 15, 2026

Due Date: April 14, 2026 at 3:00 p.m. MDT

NIGP Codes: 96252

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The Sandoval County Board of County Commissioners is accepting proposals for On-Call

Surveying Services (NIGP Commodity Codes: 96252). Responses will be accepted in the Finance

Department, Attn: Leslie Olivas, Sandoval County Administrative Offices, 1500 Idalia Road,

Bldg. D, 2nd Floor, Bernalillo, New Mexico 87004 until 3:00 p.m. (Mountain Daylight Time) on

April 14, 2026. Late submissions will not be considered. The Sandoval Board of County

Commissioners reserves the right to reject any and all responses.

B. SANDOVAL COUNTY BACKGROUND

Sandoval County is a Class A county located in central New Mexico. It covers over 3,700 square

miles of both urban and rural areas with a population of approximately 148,800 people according

the 2020 census. Sandoval County has a commission/manager form of government. The Board

of County Commissioners consist of five members elected by voters within their respective

districts. The County Manager is appointed by the Commission to carry out policy and serve as

chief administrative officer.

C. SCOPE OF PROCUREMENT

The Sandoval County is accepting proposals from qualified offerors of on-call surveying services.

Sandoval County has identified a need for surveying services to be provided on an as-needed basis

for a variety of projects throughout the County as funding becomes available and as specified

needs are identified.

D. TERM OF CONTRACT

This Request for Proposal is to contract on a yearly basis with the option to renew the contract

annually for a maximum of four (4) years upon satisfactory completion of the Scope of Services.

The resulting contract will be a multi-award. The contract is non-exclusive should a need or

conflict arise as determined by Sandoval County.

E. PROCUREMENT MANAGER

1. Sandoval County has assigned a Procurement Manager who is responsible for the conduct

of this procurement whose name, address, telephone number, and e-mail address are listed

below:

Name:

Address:

Leslie Olivas, Senior Procurement Specialist

Sandoval County

1500 Idalia Road, Bldg. D, 2nd Floor

PO Box 40

Telephone:

Fax:

E-mail:

Bernalillo, NM 87004

(505) 404-5873

(505) 867-7605

ldolivas@sandovalcountynm.gov

2. All deliveries of responses via express carrier must be addressed as follows. All potential

offerors are responsible for ensuring their complete proposal is received on or before the

stated deadline, regardless of courier utilized. Later proposals will not be considered for

award.

Name:

RFP Name:

Address:

Leslie Olivas, Senior Procurement Specialist

On-Call Surveying Services

RFP# FY26-SCPW-10

Sandoval County

1500 Idalia Road, Bldg. D

PO Box 40

Bernalillo, NM 87004

3. Any inquires or requests regarding this procurement should be submitted, in writing, to

the Procurement Manager. Offerors may ONLY contact the Procurement Manager

regarding this procurement. Other county employees or Evaluation Committee members

do not have the authority to respond on behalf of the County. Protests of the solicitation

or award must be delivered by mail to the Protest Manager. A Protest Manager has

been named in this Request for Proposals, pursuant to NMSA 1978, § 13-1-172, ONLY

protests delivered directly to the Protest Manager in writing and in a timely fashion will be

considered to have been submitted properly and in accordance with statute, rule and this

Request for Proposals. Emailed protests will not be considered as properly submitted.

II. CONDITIONS GOVERNING THE PROCUREMENT

This section of the RFP contains the schedule, description and conditions governing the

procurement.

A. SEQUENCE OF EVENTS

The Procurement Manager will make every effort to adhere to the following schedule:

Action

1. Issue RFP

2. Return of Acknowledgement

of Receipt Form

3. Mandatory Pre-Proposal

Conference and Site Visit

4. Deadline to submit

Questions

Responsible Party

Sandoval County

Potential Offerors

Due Dates

MARCH 15, 2026

MARCH 20, 2026

Sandoval County and N/A

Potential Offerors

MARCH 26, 2026

5. Response to Written

Questions

6. Submission of Proposal

7. Proposal Evaluation

8. Selection of Finalists

9. Contract Awards

10. Protest Deadline

Procurement

Manager

Potential Offerors

Evaluation

Committee

Evaluation

Committee

Sandoval County

APRIL 2, 2026

APRIL 14, 2026 AT 3:00

PM MDT.

TBD

+15 days

B. EXPLANATION OF EVENTS

The following paragraphs describe the activities listed in the sequence of events shown in Section

II. A., above.

1. Issuance of RFP

This RFP is being issued on behalf of the Public Works Department.

2. Acknowledgement of Receipt

Potential Offerors may e-mail, hand deliver, return by facsimile or registered or certified

mail the “Acknowledgment of Receipt of Request for Proposals Form” that accompanies

this document, APPENDIX A, to have the offeror placed on the procurement distribution

list. The form should by signed by an authorized representative of the offeror, dated, and

returned to the Procurement Manager.

The procurement distribution list will be used for the distribution of written responses to

questions.

3. Mandatory Pre-Proposal Conference and Site Visit

This section is not applicable for this procurement.

4. Deadline to Submit Written Questions

Potential Offerors may submit written questions to the Procurement Manager as to the

intent or clarity of this RFP as indicated in the sequence of events. All written questions

must be addressed to the Procurement Manager as declared in Section I, Paragraph E.

Questions shall be clearly labeled and shall cite the section(s) I the RFP or other document

which forms the basis of the question.

5. Response to Written Questions

Responses to written questions will be distributed as indicated in the sequence of events to

all potential Offerors whose name appears on the procurement distribution list. An e-mail

copy will be sent all Offerors that provide an Acknowledgement of Receipt Form.

6. Submission of Proposals

ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND

EVALUATION BY THE PROCUREMENT MANAGER OR DESIGNEE NO LATER

THAN 3:00 PM MOUNTAIN DAYLIGHT TIME (MDT) ON April 14, 2026. Proposals

received after this deadline will not be accepted. The date and time of receipt will be

recorded on each proposal.

Proposals must be addressed and delivered to the Procurement Manager at the address

listed in Section I, Paragraph E2. Proposals must be sealed and labeled on the outside of

the package to clearly indicate that they are in response to the On-Call Surveying Services

RFP #FY26-SCPW-10. Proposals submitted by facsimile or other electronic means will

not be accepted.

A public log will be kept of the names of all Offerors that submitted proposals. Pursuant

to NMSA 1978, § 13-1-116, the contents of proposals shall not be disclosed to competing

potential Offerors during the negotiation process. The negotiation process is deemed to be

in effect until the contract is awarded pursuant to this Request for Proposals.

7. Proposal Evaluation

An Evaluation Committee will perform the evaluation of proposals. This process will take

place as indicated in the sequence of events, depending upon the number of proposals

received. During this time, the Procurement Manager may initiate discussions with

Offerors who submit responsive or potentially responsive proposals for the purpose of

clarifying aspects of the proposals. However, proposals may be accepted and evaluated

without such discussion. Discussions SHALL NOT be initiated by the Offerors.

8. Finalize Contractual Agreements

Any Contractual agreement(s) resulting from this RFP will be finalized with the most

advantageous Offeror(s) as per schedule, Sequence of Events or as soon thereafter as

possible. This date is subject to change at the discretion of the Sandoval County. In the

event mutually agreeable terms cannot be reached with the apparent most advantageous

Offeror in the time specified, the County reserves the right to finalize a contractual

agreement with the next most advantageous Offeror(s) without undertaking a new

procurement process.

9. Contract Awards

The contract shall be awarded to the Offeror (or Offerors) whose proposals are most

advantageous to Sandoval County taking into consideration the evaluation factors set forth

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

FY26-SCPW-10: On-Call Surveying Services

Attachment Preview

See also