RFP - Update of Plan of Conservation and Development

Location:	Connecticut
Posted:	Jun 24, 2026
Due:	Jul 17, 2026
Agency:	Town of Litchfield
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

Attachment Preview

TOWN OF LITCHFIELD, CONNECTICUT

REQUEST FOR PROPOSALS

UPDATE OF PLAN OF CONSERVATION AND DEVELOPMENT (POCD)

The Town of Litchfield, CT is accepting proposals for the updating of the Town’s 2017

Plan of Conservation and Development. Proposals submitted must include the

consultants’ qualifications and a generalized scope of services to be provided. The

proposal will include the requisite documents, plans and maps required for compliance

with CGS Section 8-23. A major aspect of the process will include community meetings

that engage residents from all areas and demographic groups within the town. In

addition to knowledge of the Statutory requirements for the updating of the Plan,

interested consultants must have excellent communication skills in guiding discussions

with residents with the goal of achieving community consensus. The final document will

include recommendations in the areas of long-term community planning, environmental

management, economic development, conservation and recreation, culture and history,

transportation, housing, education and government. The selected consultant should be

well versed in State Statutes and all on-going legislative changes, particularly regarding

housing.

The current POCD is available for review on the Town of Litchfield Website at the

following link: https://www.townoflitchfieldct.gov/entities/land-use.

Scope of Services

The work program and final scope of the project, including deliverables, is anticipated to

be clarified once a consultant is selected, however, the project will include at least the

following components and any additional tasks necessary to meet the statutory

requirements:

a. Data update and Assessment: the updating of all relevant data including, but not

limited to, demographics, economic development, housing, land use,

transportation, town facilities, municipal infrastructure, and preservation of

historic and natural resources. Included is the updating of existing maps, tables

and graphs. The final product must be consistent with the Regional and State

POCDs.

b. Stakeholder Participatory Process: In combination with the PZC Steering

Committee, the consultant will create and manage an efficient and effective

stakeholder participation process within the project timeframe and budget. The

process shall employ effective methods that lead to consensus among agencies

and residents regarding long-term planning for the community.

c. Project Schedule and Management: It is anticipated the project will commence

immediately following consultant selection and contract execution. The

estimated completion date will be following POCD adoption and anticipated to be

no later than December 31, 2027.

GENERAL

The selected consultant must comply with all State and Federal affirmative action and

equal employment opportunity practices. The consultant shall obtain and maintain, at its

expense, Professional Liability Insurance at a minimum amount of $1,000,000. The

consultant shall obtain and maintain, at the consultant’s expense, such insurance as will

protect the consultant from claims under Workers’ Compensation and Comprehensive

General Liability Insurance that will protect the Town of Litchfield from all claims of

bodily injury, death or property damage which may arise from the performance by the

consultant or the consultant’s employees in their functions and services to the Town of

Litchfield. Limits of insurance shall be a minimum of $1,000,000 per occurrence,

$2,000,000 aggregate. Workers’ Compensation shall be in accordance with Connecticut

Statutes. The selected consultant shall, within five (5) days of award, provide proof of

this insurance. The Town of Litchfield shall be listed as a primary additional insured.

Final Selection

After review of the Proposals submitted, the Town may conduct consultant interviews

with the individuals it judges to be the most qualified to perform the required services.

The following factors will be used in the selection process:

• Technical expertise;

• Experience on similar projects;

• Qualifications and experience;

• Reputation of the consultant based on references;

• Ability to schedule the project within the time constraints; and

• Evaluation of the fee proposal.

The Town of Litchfield reserves the right to reject any and all proposals. It shall be

understood that the award made by the Town of Litchfield shall be final and conclusive

and without recourse or appeal by the remaining consultants. The successful consultant

will be expected to execute a standard contract for professional services as approved

by the Town of Litchfield.

SUBMITTAL DOCUMENTATION

Consultants shall submit a cover letter addressed to Steven Macary, Land Use

Administrator, signed by an authorized principal or agent of the firm, to include an

overview of the consultant’s proposal, as well as the name, title, phone number and

email address of the person to whom questions concerning the request for proposals

may be directed. Consultants will provide their resume showing qualifications for

Litchfield’s POCAD update.

Scope of Services

Provide a detailed Scope of Work which outlines various services to be provided for the

project. All services not specifically mentioned in the RFP, which are necessary to

ensure the State mandated scope of services are met, should be included in the

proposal.

Experience and Ability

Provide examples of previous work on similar projects to demonstrate the consultant’s

understanding and familiarity with projects of this type, including providing a list of any

POCD projects of Connecticut communities which have been completed in the last five

years.

Project Approach

Outline a proposed approach to the project, including information on community

outreach, consensus building and effective approaches to community planning. The

consultant should provide information on planning philosophy and proposed approach

to the development of Litchfield’s Plan of Conservation Development.

References

At minimum, a list of previous and/or current contracts which are similar to the

requested scope of services, including;

a) Dates of contract duration.

b) Services performed.

c) References including name, address, telephone numbers of clients which may be

contacted for verification of information submitted.

d) Statement as to whether the project was completed on time and within budget.

Fees

Consultant is requested to submit an estimated total cost for completion of the POCD

project as outlined in the RFP.

Submission Requirements

Include a description of all submittals required as requested in the RFP. The proposal

for the update of Litchfield’s POCAD should include four (4) copies submitted to: Mr.

Steven Macgary, Land Use Administrator, Town of Litchfield, 74 West Street, PO Box

488, Litchfield, CT 06759 along with one (1) electronic copy to

zoningadmin@townoflitchfieldct.gov no later than 2:00 pm on Friday, July 17, 2026.

Late proposals will not be considered. All costs incurred in the preparation and

presentation of the RFP shall be wholly absorbed by the respondent. Any material

submitted shall become the property of the Town of Litchfield and is available for review

under the Freedom of Information Act.

POINT OF CONTACT: Steven Macary, Land Use Administrator, 860-567-7565,

zoningadmin@townoflitchfieldct.gov.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP - Update of Plan of Conservation and Development

Attachment Preview

See also