CCS Request for Proposals - 1,077 Chromebooks

Location:	North Carolina
Posted:	Feb 16, 2026
Due:	Mar 5, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	13 - Ammunitions and Explosives
Solicitation No:	171-171-26-100
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

DUE DATE FOR BID: 03/05/2026 by 5PM

Refer all inquiries in writing to:

Adam Sellers

Email: asellers@columbus.k12.nc.us

Item: Chromebooks

Source of Funds: Budgeted Money and

Federal Grants

Name of School and Address:

Columbus County Schools

89 School Rd.

Hallsboro, NC 28442

Notice to Bidders:

Sealed bids, subject to the conditions made a part hereof, will be received on the day of opening and then

opened, for furnishing and delivering the commodity as described herein. Refer to page 2 for proper mailing

instructions.

Bids are subject to rejection unless submitted on this form.

Execution:

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned

offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite

each item within the time specified herein. By executing this bid, I certify that this bid is submitted

competitively and without collusion (GS. 143-54), that none of our officers, directors, or owners of an

unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes,

the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an

ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Failure to execute/sign bid prior to submission shall render bid invalid. Late bids are not acceptable.

BIDDER:

Street Address:

City, State, Zip:

Federal Tax ID or Social Security No:

PO Box:

Telephone No:

Fax No:

Type or Print Name & Title of Person Signing:

Date:

Authorized Signature:

E-Mail:

Offer valid for 30 days from date of bid opening unless otherwise stated here: _______ days (See Instructions

to Bidders, Item 5).

Are you a NC Recognized Historically Underutilized Business (HUB)? _____ YES _____ NO

If unsure, don’t answer. More information: https://ncadmin.nc.gov/businesses/hub

Mailing Instructions: Submit one (1) fully executed bid document with digital scanned version on a usb

drive, unless otherwise instructed, and only one bid per envelope by either of the methods below. DO NOT

SUBMIT AN ELECTRONIC OR FAXED COPY OF YOUR BID. THIS SHALL BE CAUSE FOR

REJECTION OF YOUR BID.

It is the responsibility of the bidder to have the bid in this office by the specified time and date of opening.

Delivered By US Postal Service or Courier

Columbus County Schools

Attn: Adam Sellers

89 School Rd.

Hallsboro, NC 28442

(910) 642-0161

Hand Delivered

Columbus County Schools

Attn: Adam Sellers

89 School Rd.

Hallsboro, NC 28442

Call (910) 642-0161 to arrange delivery

Transportation Charges: FOB – Destination. Freight charges must be included in the price. Delivery shall be

made to:

Columbus County Schools

89 School Rd.

Hallsboro, NC 28442

(910) 642-0161

Purchase the Following Items:

Chromebooks identified on the attached Item Detail & Bid Sheet

Items referenced and specified herein are based upon a particular manufacturer, but are used for the purpose of

identification and to establish a general quality level. Such references are not intended to be restrictive, and

functionally equivalent products of other manufacturers will be considered. However, bidders are cautioned

that any deviation from specifications must be pointed out in their bid. Functional equivalency shall be

determined by Columbus County Schools (CCS). CCS shall not be obligated to accept deviations if deemed

not to be in the best interest of CCS.

Quantities shown are not a guarantee of purchases during the period of July 25, 2020 to August 31, 2020. The

figures could be more or less. Please take that into consideration when you are submitting a bid.

Award Criteria: As provided by statute, award will be based on the lowest and best bid(s) (most

advantageous to CCS) as determined by consideration of:

1. Prices offered.

2. Quality of products offered.

3. General reputation and performance

capabilities of the bidders.

4. Conformity with terms and conditions of

this Invitation for Bids.

5. Delivery/installation schedule offered.

6. Durability and Suitability of items for

intended use.

7. Functional Equivalency to specifications

stated herein.

8. Samples, if requested.

9. Conformity of Product Specifications.

10. Product’s Presentation and Finish

11. References

CCS reserves the right to waive any minor informality or technicality in bids received.

Bid Evaluation: Bids are requested on the items and/or equipment as hereinafter specified. Bidders are cautioned

that any/all information furnished or not furnished on this bid may be used as a factor in determining the award of

this contract.

Basis for Rejection: Columbus County Schools reserves the right to reject any and all offers, in whole or in part, by

deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered: non- compliance with the

requirements or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that

revision would be advantageous to Columbus County Schools; cancellation or other changes in the intended project,

or other determination that the proposed requirement is no longer needed; limitation or lack of available funds;

circumstances that prevent determination of the best offer; or any other determination that rejection would be in the

best interest of Columbus County Schools.

Samples: Samples are not required prior to bid opening date; however, if required later, bidder agrees to furnish

samples of items offered at no expense to CCS within two (2) business days after request is made by CCS. Bids

which do not comply with these requirements will be subject to rejection.

Budgetary Limitations: Should it become necessary, based upon budgetary limitations, CCS reserves the right to

reduce or increase quantities. Therefore, bidders must include freight in the “each” pricing for each line item, as well

as identifying a per unit installation cost for each line item if applicable.

Timeline for Complete Order: CCS reserves the right to order portions of the total items in phases, not to

exceed three (3) months from the date the bid is awarded. The price listed must be offered to Columbus County

Schools for the duration of three (3) months for additional orders of the product listed in this bid.

Delivery and Installation: Items called for herein will be furnished, delivered, off-loaded and left ready for use in

accordance with the requirements stated herein. All items must be preassembled upon arrival. All shipping cartons,

packages, etc. must include the applicable CCS purchase order number clearly marked on the package or included on

a packing slip/list with the package. CCS reserves the right to consider the delivery time offered as a factor in the

award of contract.

Deviations: Deviations from specifications and requirements must be documented on a separate sheet and attached to

your bid. Item(s) offered is (are) in strict compliance with these specifications and requirements, and successful

bidder will be held responsible therefore. Bidder is advised that the response (or lack thereof) on this question does

not take precedence over specific responses or non-responses provided elsewhere in this bid.

Late Bids: Regardless of cause, a late bid will not be accepted and will automatically be disqualified from

consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time.

Late bids will not be opened and may be returned to the Vendor at the expense of the Vendor or destroyed if

requested.

Award Notification: After the bids have been evaluated and an award has been made, each vendor who

submitted a bid will be notified of the award. The award may not be made for several weeks dependent upon the

complexity of the acquisition and the length of time to complete the evaluation process.

Confidentiality of Bids: In submitting its bid, the bidder agrees not to discuss or otherwise reveal the contents of its

bid to any source outside of CCS until after the award of the contract. All bidders are advised that they are not to

have any communications with CCS during the evaluation of the bids (after the public opening of the bids and before

the award of the contract) unless CCS contacts the bidder for the purpose of seeking clarification. A bidder shall not:

transmit to the issuing and or using agency any information commenting on the ability or qualifications of any other

bidder to provide the advertised equipment, defects, errors and/or omissions in any other bidder’s bid and/or prices at

any time during and/or award of the contract that is subject of this IFB. Bidders not in compliance with this provision

may be disqualified, at the option of CCS, from the contract award.

INSTRUCTIONS TO BIDDERS

1. Read, Review and Comply: It shall be the bidder’s responsibility to read this entire document,

review all enclosures and attachments, and comply with all requirements specified herein.

2. Notice to Bidders: DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By

execution and delivery of this document, the bidder agrees that any additional terms and conditions,

whether submitted purposely or inadvertently, shall have no force or effect.

3. Execution: Failure to sign under EXECUTION section will render bid invalid.

4. Order of Precedence: In cases of conflict between specific provisions in this bid, the order of

precedence shall be (1) special terms and conditions specific to this bid, (2) specifications, (3)

Columbus County Schools’ General Contract Terms and Conditions, and (4) Instructions to

Bidders.

5. Time for Consideration: Unless otherwise indicated on the first page of this document, bidder’s offer

shall be valid for 30 days from the date of bid opening. Preference may be given to bids allowing not

less than 30 days for consideration and acceptance.

6. Prompt Payment Discounts: Bidders are urged to compute all discounts into the price offered. If a

prompt payment discount is offered, it will not be considered in the award of the contract except as a

factor to aid in resolving cases of identical prices.

7. Specifications: Any deviation from specifications indicated herein must be clearly pointed out;

otherwise, it will be considered that items offered are in strict compliance with these specifications,

and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder

shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

8. Information and Descriptive Literature: Bidder is to furnish all information requested and in the

spaces provided in this document. Further, if required elsewhere in this bid, each bidder must submit

with their bid sketches, descriptive literature and/or complete specifications covering the products

offered. Bids which do not comply with these requirements will be subject to rejection.

9. Clarifications/Interpretations: Any and all questions regarding this document must be addressed to the

purchaser named on the cover sheet of this document.

10. Acceptance and Rejection: CCS reserves the right to reject any and all bids, to waive any

informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If

either a unit price or extended price is obviously in error or the other is obviously correct, the

incorrect price will be disregarded.

11. References: CCS reserves the right to require a list of users of the exact item offered. CCS may

contact these users to determine acceptability of the bid. Such information may be considered in the

evaluation of the bid.

12. Award of Contract: As directed by statute, qualified bids will be evaluated and acceptance may be made

of the lowest and best bid most advantageous to CCS as determined upon consideration of such factors

as: prices offered; the quality of the articles offered; the general reputation and performance capabilities

of the bidders; the substantial conformity with the specifications and other conditions set forth in the bid;

the suitability of the articles for the intended use; the related services needed; the date or dates of delivery

and performance; and such other factors deemed by CCS to be pertinent or peculiar to the purchase in

question. CCS reserves the right to accept any individual item or group of items on a multi-item

bid.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	171-171-26-100
Project Title:	CCS Request for Proposals - 1,077 Chromebooks
Description:	Columbus County Schools invites qualified vendors to submit proposals for the procurement of 1,077 Chromebooks, as outlined in RFP 171-26-100. The school district is seeking reliable and cost-effective solutions to enhance the digital learning experience for students and educators.
Opening Date:	3/5/2026 5:00 PM
Posted Date:	2/17/2026
Status:	Open
Department:	COLUMBUS COUNTY BOARD OF EDUCATION


Solicitation Number * 171-171-26-100	Department COLUMBUS COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-03-05T17:00:00.0000000	Posted Date * 2026-02-16T18:45:07.0000000Z	Commodity Code Computer Equipment and Accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Clarissa Harris
Description Columbus County Schools invites qualified vendors to submit proposals for the procurement of 1,077 Chromebooks, as outlined in RFP 171-26-100. The school district is seeking reliable and cost-effective solutions to enhance the digital learning experience for students and educators.

Attachments Post 1077 Chromebooks RFP 171-26-100 .pdf (281.70 KB)

CCS Request for Proposals - 1,077 Chromebooks

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See also