Audio Visual Support
| Location: | North Carolina |
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| Posted: | Feb 16, 2026 |
| Due: | Mar 17, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 358-2026-015(b) |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 358-2026-015(b) |
| Project Title: | Audio Visual Support |
| Description: | Rowan County is requesting proposals for Audio Visual (AV) Support for all Rowan County Buildings as needed. All proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for Proposals (RFP). |
| Opening Date: | 3/17/2026 10:00 AM |
| Posted Date: | 2/16/2026 |
| Status: | Open |
| Department: | COUNTY OF ROWAN |
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Solicitation Number
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358-2026-015(b)
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Department
COUNTY OF ROWAN
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Status Reason
Open
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Opening Date
2026-03-17T10:00:00.0000000
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Posted Date
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2026-02-16T14:48:22.0000000Z
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Commodity Code
Components for information technology or broadcasting or telecommunications
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Mandatory Conference/Site Visit
2026-02-24T05:00:00.0000000Z
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Special Instructions
https://www.rowancountync.gov/677/Current-Bids-or-Request-for-Proposals-RF
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Solicitation Type
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Select RFP IFB RFI
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Owner
Jody Farrow-Bennett
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Description
Rowan County is requesting proposals for Audio Visual (AV) Support for all Rowan County Buildings as needed. All proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for Proposals (RFP).
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Attachments
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Attachment Preview
REQUEST FOR PROPOSALS
FOR
ROWAN COUNTY
Audio Visual Support
# 2026-015(b)
ROWAN COUNTY
130 West Innes Street
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
Date Issued: Monday February 16, 2026
Date Due: Tuesday, March 17, 2026, at 10:00 AM ET
Administered By: Jody Farrow-Bennett, Purchasing Director
Rowan County 2026-015(b)
Date Due: Tuesday, March 17, 2026, at 10:00 AM ET
NOTICE TO CONTRACTORS
Request for Proposals
Audio Visual Support
REQUEST FOR PROPOSALS
ROWAN COUNTY AUDIO VISUAL SUPPORT
Rowan County is requesting proposals for Audio Visual (AV) Support for all Rowan County Buildings as needed. All
proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined
in this Request for Proposals (RFP).
Proposals for the Rowan County Audio Visual (AV) Support will be accepted until Tuesday, March 17, 2026, at 10:00
AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North Carolina 28144.
Request documents may be obtained by contacting the Rowan County Purchasing Director or from the County website
at:
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
704-216-8178
jody.farrow-bennett@rowancountync.gov
https://www.rowancountync.gov/675/Purchasing
Submission of any proposal signifies the Contractor’s agreement that their proposal and the content thereof, are valid
for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated
between Rowan County and the successful Contractor. All prices submitted with the proposal shall remain in effect for
the ninety (90) day period.
Insurance requirements are listed in the document and will be required only from the awarded vendor before entering
into contract with Rowan County.
Once the RFP is public all questions related to the RFP shall be directed to the Purchasing Director. Any contact related
to the RFP with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.
Rowan County reserves the right to award and/or reject any and/or all proposals and waive any technicalities or
irregularities. For complete details, consult the RFP.
This is the 16th day of February 2026.
Rowan County
By: Jody Farrow-Bennett
Rowan County Director of Purchasing
and Contract Administration
Page 2
Rowan County 2026-015(b)
Date Due: Tuesday, March 17, 2026, at 10:00 AM ET
Request for Proposals
Audio Visual Support
Contents
REQUEST FOR PROPOSALS........................................................................................................................................ 1
NOTICE TO CONTRACTORS ....................................................................................................................................... 2
1.
Section 1: Introduction & General Instructions ........................................................................... 4
1.1. Intent of Request for Proposals .................................................................................................. 4
1.2. Important Dates ......................................................................................................................... 4
1.3. Pre-Proposal Meeting................................................................................................................. 4
2.
Section 2: Proposal Submission .................................................................................................. 4
2.1. Submission of Proposals ............................................................................................................. 4
2.2. Request for Clarification ............................................................................................................. 5
2.3. Errors and Omissions.................................................................................................................. 5
2.4. Proposal Considerations ............................................................................................................. 5
2.5. Insurance Coverage .................................................................................................................... 5
2.6. ADA Compliance......................................................................................................................... 6
2.7. Conflict of Interest...................................................................................................................... 7
3.
Section 3: Evaluation of Proposals .............................................................................................. 7
3.1. Evaluation Criteria...................................................................................................................... 7
3.2. Contract Term ............................................................................................................................ 7
3.3. Pricing ........................................................................................................................................ 7
3.4. Required Information ................................................................................................................. 7
4.
Section 4: Agreement & General Conditions ............................................................................... 8
4.1. Timeline to Execute Contract...................................................................................................... 8
4.2. Availability of Funds ................................................................................................................... 8
4.3. Non-Discrimination .................................................................................................................... 8
4.4. Collusive Bidding ........................................................................................................................ 8
4.5. General Indemnity...................................................................................................................... 8
4.6. Warranty.................................................................................................................................... 8
4.7. Assignment ................................................................................................................................ 8
4.8. References ................................................................................................................................. 9
4.9. Termination................................................................................................................................ 9
5.
Section 5: Scope of Work...........................................................................................................10
6.
Section 6: Respondent Information Sheet..................................................................................12
7.
Section 7: Proposal Response Form ...........................................................................................13
7.1. Contractor Information .............................................................................................................13
7.2. Vendor Rate Schedule ...............................................................................................................13
7.3. Acknowledgements ...................................................................................................................14
7.4. Signature...................................................................................................................................14
Page 3
Rowan County 2026-015(b)
Date Due: Tuesday, March 17, 2026, at 10:00 AM ET
Request for Proposals
Audio Visual Support
1. Section 1: Introduction & General Instructions
1.1. Intent of Request for Proposals
The purpose and intent of this Request for Proposal (RFP) is to contract for Audio Visual Support Services for 25
Rowan County buildings. The following documents make up this Request for Proposals:
a. This Document
b. Scope of Work
c. Respondent Information Sheet
d. Proposal Response Form
1.2. Important Dates
1.2.1. Issue Date:
1.2.2. Pre-Proposal Meeting Date:
1.2.3. Deadline for written questions:
1.2.4. Deadline for Submitting Proposals:
Monday, February 16, 2026
Tuesday, February 24, 2026, at 10:00 AM ET
Friday, March 6, 2026, at 5:00 PM ET
Tuesday, March 17, 2026, at 10:00 AM ET
1.3. Pre-Proposal Meeting
There is a Mandatory pre-proposal meeting for this project. The meeting will be held in the first-floor
conference room, room 101 of the Rowan County Administrative Building at 130 W Innes Street, Salisbury, NC
28144. Questions about the specifications and or proposal documents should be addressed to Jody Farrow-
Bennett the Rowan County Purchasing Director. Respondents interested in submitting a proposal are required to
attend the pre-proposal meeting at the date and time listed above in order to be eligible to submit a proposal
for this project.
2. Section 2: Proposal Submission
2.1. Submission of Proposals
Proposals must be submitted using the Proposal Response Form included with the specifications and enclosed
in a sealed envelope. Each respondent must provide BOTH:
• One (1) signed hard copy of the complete proposal
&
• One (1) electronic copy in PDF format, created using software such as Adobe, CutePDF, or PDF Writer, to
ensure compliance with ADA public information standards.
Delivery Instructions:
• Paper submissions (mail or hand-delivery):
Rowan County Purchasing Department
Attn: Jody Farrow-Bennett, Purchasing Director
130 West Innes Street, Suite 31
Salisbury, NC 28144
• Electronic submissions:
jody.farrow-bennett@rowancountync.gov
The package shall be sealed and plainly marked “RFP 2026-015(b) Audio Visual Support”.
Respondents MUST submit one original sealed proposal.
No responsibility shall be attached to Rowan County (the County) for the premature opening of any proposal not
properly addressed or identified.
Page 4
Rowan County 2026-015(b)
Date Due: Tuesday, March 17, 2026, at 10:00 AM ET
Request for Proposals
Audio Visual Support
This will be a public opening. Once a proposal is awarded all respondents will receive notification.
Sealed proposals are due on Tuesday, March 17, 2026, at 10:00:00 AM ET, to the exact second; all submissions
must be received and in the hands of the officiating County employee by that moment. Late submissions will be
disqualified. The opening will be held immediately thereafter in the J. Newton Cohen, Sr. Administration Building
at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to submit a proposal by the
exact deadline will disqualify the respondent from consideration for this project.
2.2. Request for Clarification
The County will not be bound by or be responsible for any interpretations or conclusions drawn from this RFP.
All questions or requests for clarification or additional information must be submitted in writing no later than
5:00 pm on Friday, March 6, 2026. These written questions or requests must be submitted to Jody Farrow-
Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested
respondents will be delivered to all participants as an addendum to this RFP. All addendums will be posted on
the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the
participant to check for any addendums. The addenda for clarification will be posted by 5pm Tuesday, March 10,
2026.
In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and
background information presented in this RFP or otherwise distributed or made available during this
procurement process. The County will not be bound by or be responsible for any explanation, interpretation, or
conclusions of this RFP or any documents provided by the County, other than those given in writing by the
County, through the issuance of an addenda. It is the full responsibility of the participants to thoroughly
investigate the needs/requirements of the County not necessarily assumed in this RFP.
2.3. Errors and Omissions
The respondents shall not take advantage of any errors or omissions in this RFP and shall promptly notify the
County of any omissions or errors found in this document.
2.4. Proposal Considerations
2.4.1. Signed Proposal Considered an Offer
Receipt of a signed proposal shall be considered an offer on the part of the respondent. The terms,
conditions, and specifications of this RFP will become part of the contract if the proposal shall be deemed
approved and accepted by the County. In the event of a default on the part of the respondent after
acceptance by the County, the County may take such action as it deems appropriate, including legal action
for damages or specific performance.
2.4.2. Red-Lined or Altered Versions Not Accepted
Rowan County will not accept red-lined changes, edits, or modifications to any portion of this RFP or its
exhibits. Submission of a proposal signifies the respondent’s full agreement to all terms and conditions as
stated. Any submission containing altered language, redlines, or proposed contract substitutions may be
deemed non-responsive and rejected.
2.5. Insurance Coverage
The respondent shall not commence work under this contract until all insurance required under this section has
been obtained. Subcontracting is prohibited, all personnel performing work under this contract must be direct
employees of the awarded Contractor and covered by the Contractor’s insurance policies listed in Sections
2.5.1–2.5.3. The County will not accept Certificates of Insurance issued to subcontractors or independent
contractors. Also, the respondent agrees that once awarded and during the term of this contract, the
Page 5
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