26-0120-6 Annual Contract for Pre-Employment Psychological Evaluations for CCPD and E911

Chatham County Purchasing &
Contracting Department
1117 Eisenhower Drive, Suite C,
Savannah, Georgia 31406
(912) 790-1618
REQUEST FOR PROPOSALS
RFP NO. 26-0120-6
ANNUAL CONTRACT FOR PRE-EMPLOYMENT
PSYCHOLOGICAL EVALUATIONS FOR THE CHATHAM
COUNTY POLICE DEPARTMENT AND CHATHAM COUNTY
E911
PRE-PROPOSAL CONFERENCE: N/A
PROPOSALS RECEIVED BY: 5:00 P.M., October 29, 2026

CHATHAM COUNTY, GEORGIA
OFFICE OF THE PURCHASING DIRECTOR
1117 EISENHOWER DRIVE, SUITE C
SAVANNAH, GEORGIA 31406
(912) 790-1618
DATE: September 28, 2026 RFP NO. 26-0120-6
GENERAL INFORMATION FOR REQUEST FOR PROPOSALS
This is an invitation to submit a proposal to supply Chatham County with services as indicated
herein. Proposals shall be submitted on-line on the County's procurement portal
https://chathamcountyga.bonfirehub.com/portal up to 5:00 P.M., October 29, 2026. The
Purchasing Director reserves the right to reject any and all proposals and to waive formalities.
Instructions for preparation and submission of a qualification proposal are contained in the Request
for Proposal package. Please note that specific forms for submission of a proposal are required.
Any changes to the conditions and specifications must be in the form of a written addendum to be
valid; therefore, the Purchasing Director will issue a written addendum to document approved
changes. For good and sufficient reason, up to 24 hours before the advertised deadline, the County
may extend the response schedule. An addendum will be issued setting forth the new date and
time.
Chatham County has an equal opportunity procurement policy. Chatham County seeks to ensure
that all segments of the business community have access to providing services needed by County
programs. The County affirmatively works to encourage utilization of disadvantaged and minority
business enterprises in our procurement activities. The County provides equal opportunity for all
businesses and does not discriminate against any persons or businesses regardless of race, color,
religion, age, sex, national origin, or handicap. The County expects its contractors to make
maximum feasible use of minority businesses and qualified minority employees. The terms
"disadvantaged business", "minority business enterprise", and "minority person" are more
specifically defined and explained in the Chatham County Purchasing Ordinance.
SECTION I
INSTRUCTIONS TO PROPOSERS
1.1 PURPOSE:
The purpose of this document is to provide general and specific information for use in

submitting a qualification proposal to supply Chatham County with services as described
herein. All proposals are governed by the Code of Chatham County, Chapter 4, Article
IV, and the laws of the State of Georgia.
1.2 HOW TO PREPARE PROPOSALS: All proposals shall be:
A. Proposers are encouraged to review carefully all provisions and attachments of this
document prior to submission. Each proposal constitutes an offer and may not be
withdrawn except as provided herein.
1.3 HOW TO SUBMIT PROPOSALS: All proposals shall be:
A. Submitted on-line on the County's procurement portal at:
https://chathamcountyga.bonfirehub.com/portal
** In submitting their proposal, the proposer certifies that he/she has carefully read all related Request for
Proposal documents and agrees to comply with all provisions.
B. If a proposer is unable to submit their proposal on-line, they should notify the
procurement contact for the solicitation at least one week prior to proposals being
due to receive instructions. The County is seeking to conduct all solicitations on-
line. The phone number for Purchasing and Contracting is 912-790-1618.
1.4 HOW TO SUBMIT AN OBJECTION:
Objections from Offerors to this Request for Proposals and/or these specifications should
be brought to the attention of the County Purchasing Director in the following manner:
A. When a pre-proposal conference is scheduled, the Proposer may object in writing
any time prior to or at the pre-proposal conference.
B. When a pre-proposal conference is not scheduled, the Proposer shall object in
writing not less than five (5) days prior to the Date for submission.
C. The objections contemplated must pertain to both form and substance of the
Request for Proposal documents. Failure to object in accordance with the above
procedure will constitute a waiver on the part of the business to protest this Request
for Proposal.
1.5 ERRORS IN PROPOSALS:
Proposers or their authorized representatives are expected to fully inform themselves as to
the conditions, requirements, and specifications before submitting proposals. Failure to do
so will be at the Proposer's own risk.
1.6 STANDARDS FOR ACCEPTANCE OF PROPOSERS FOR CONTRACT AWARD:

The County reserves the right to reject any or all Proposals and to waive any irregularities
or technicalities in Proposals received whenever such rejection or waiver is in the best
interest of the County. The County reserves the right to reject the Offer of a Proposer who
has previously failed to perform properly or complete on time contracts of a similar nature,
whom investigation shows is not in a position to perform the contract.
1.7 PROPOSER:
Whenever the term "Proposer" is used, it shall encompass the "person", "business", "firm",
or other party submitting a proposal to Chatham County in such capacity before a contract
has been entered into between such party and the County.
1.8 COMPLIANCE WITH LAWS:
The Proposer shall obtain and maintain all licenses, permits, liability insurance, workman's
compensation insurance and comply with any and all other standards or regulations
required by Federal, State or County statute, ordinances and rules during the performance
of any contract between the Proposer and the County. Any such requirement specifically
set forth in any contract document between the Proposer and the County shall be
supplementary to this section and not in substitution thereof.
1.9 CONTRACTOR:
Contractor or subcontractor means any person, firm, or business having a contract with
Chatham County. The Contractor of goods, material, equipment or services certifies that
the firm will follow equal employment opportunity practices in connection with the
awarded contract as more fully specified in the contract documents.
1.10 LOCAL PREFERENCE:
The Contractor agrees to follow the local preference
guidelines as specified in the contract documents, which state "The CONTRACTOR
hereby agrees, as part of the consideration to Chatham County for making this Contract,
that the CONTRACTOR in the carrying out of this contract will give the citizens of
Chatham County preference for employment to perform all labor required by this contract.
that the rate of wages to be paid shall not be less than legally required; and that in the
purchase of materials to be used in the Work of the Project, preference shall be given to
sources from within Chatham County to the maximum extent possible. The
CONTRACTOR will cause the forgoing provisions to be inserted in all subcontracts so
that provisions will be binding upon each subcontractor.".
1.11 DEBARRED FIRMS AND PENDING LITIGATION:
Any potential proposer/firm listed on the Federal or State of Georgia Excluded Parties
Listing (Barred from doing business) will not be considered for contract award. It is the
proposer's responsibility to inform the County should the proposer/firm be placed on the
Federal or State of Georgia Excluded Parties Listing during the proposal process. Proposers
shall disclose any record of pending criminal violations (Indictment) and/or convictions,
pending lawsuits, etc., and any actions that may be a conflict of interest occurring within

the past five (5) years. Any proposer/firm previously defaulting or terminating a contract
with the County will not be considered. Successful proposers with whom the County
enters into a contract with for goods or services will notify the County if they become
debarred during the course of the contract.
** All bidders or proposers are to read and complete the Disclosure of Responsibility
Statement. Failure to do so may result in your solicitation response being rejected as non-
responsive.
Bidder acknowledges that in performing contract work for the Board, bidder shall not
utilize any firms that have been a party to any of the above actions. If bidder has engaged
any firm to work on this contract or project that is later debarred, Bidder shall sever its
relationship with that firm with respect to Board contract.
1.12 PERFORMANCE EVALUATION:
On April 11, 2008, the Chatham County Board of Commissioners approved a change to
the County Purchasing Ordinance requiring Contractor/Consultant Performance
Evaluations, at a minimum, annually, prior to contract anniversary date.
Should Contractor/Consultant performance be unsatisfactory, the appointed County
Project Manager for the contract may prepare a Contractor/Consultant Complaint Form or
a Performance Evaluation to the County Purchasing Director.
SECTION II
PROPOSAL CONDITIONS
2.1 SPECIFICATIONS:
Any obvious error or omission in specifications shall not inure to the benefit of the bidder
but shall put the Proposer on notice to inquire of or identify the same to the County.
2.2 MULTIPLE PROPOSALS:
No Proposer will be allowed to submit more than one offer. Any alternate proposals must
be brought to the Purchasing Director's attention during the Pre-proposal Conference or
submitted in writing at least five (5) days preceding the date for submission of proposals.
2.3 OFFERS TO BE FIRM:
The Proposer warrants that terms and conditions quoted in his offer will be firm for
acceptance for a period of sixty (60) days from bid date submitted, unless otherwise stated
in the proposal. When requested to provide a fee proposal, fees quoted must also be firm
for a sixty-day period.
2.4 COMPLETENESS:
All information required by the Request for Proposals must be completed and submitted to
constitute a proper proposal.

2.5 LIABILITY PROVISIONS:
Where Proposers are required to enter or go into Chatham County property to take
measurements or gather other information in order to prepare the proposal as requested by
the County, the Proposer shall be liable for any injury, damage or loss occasioned by
negligence of the Proposer, his agent, or any person the Proposer has designated to prepare
the Offer and shall indemnify and hold harmless Chatham County from any liability arising
therefrom. The contract document specifies the liability provisions required of the
successful Proposer in order to be awarded a contract with Chatham County.
2.6 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:
By submission of this Offer, the Proposer certifies, and in the case of a joint offer, each
party thereto certifies as to its own organization, that in connection with this procurement:
(1) The prices in this offer have been arrived at independently, without consultation,
communication, or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other competitor;
(2) Unless otherwise required by law, the prices which have been quoted in this offer
have not been knowingly disclosed by the Proposer and will not knowingly be
disclosed by the Proposer prior to opening, directly or indirectly to any other
competitor; and
(3) No attempt has been made or will be made by the Proposer to induce any other
person or firm to submit or not submit an offer for the purpose of restricting
competition.
2.7 AWARD OF CONTRACT:
The contract, if awarded, will be awarded to that responsible Proposer whose proposal will
be most advantageous to Chatham County, price and other factors considered. The Board
of Commissioners will make the determination as to which proposal best serves the interest
of Chatham County.
2.8 PROCUREMENT PROTESTS:
Objections and protests to any portion of the procurement process or actions of the County
staff may be filed with the Purchasing Director for review and resolution. The Chatham
County Purchasing Ordinance - Part 9 - Vendor Disputes shall govern the review and
resolution of all protests.
2.9 QUALIFICATION OF BUSINESS (RESPONSIBLE PROPOSER):
A responsible Proposer is defined as one who meets, or by the date of the acceptance can
meet, all requirements for licensing, insurance, and service contained within this Request
for Proposals. Chatham County has the right to require any or all Proposers to submit
documentation of the ability to perform the service requested.

Chatham County has the right to disqualify the proposal of any Proposer as being
unresponsive or unresponsible whenever such Proposer cannot document the ability to
deliver the requested service.
2.10 COUNTY TAX CERTIFICATE REQUIREMENT:
A current Chatham County or municipal business license (within the State of Georgia) is
required unless otherwise specified. A firm need not have a Chatham County Business
License prior to submitting a proposal. However, a license must be obtained by the
successful vendor prior to award of contract.
Please contact the Chatham County Department of Building Safety and Regulatory
Services at (912) 201-4300 for additional information.
NOTE: No contract shall be awarded unless all real and personal property taxes have been
paid by the successful contractor and/or subcontractor as adopted by the Board of
Commissioners on 8 April 1994.
2.11 INSURANCE PROVISIONS, GENERAL:
The selected CONTRACTOR shall be required to procure and maintain for the duration of
the contract insurance against claims for injuries to persons or damages to property, which
may arise from or in connection with the performance of the work, hereunder by the
Contractor, his agents, representatives, employees or subcontractor. The cost of such
insurance shall be included in the Bid.
It is every Contractor's responsibility to provide the County Purchasing and Contracting
Department current and up-to-date Certificates of Insurance and Declaration Sheets for
multiple year contracts before the end of each term. Failure to do so may be cause for
termination of contract.
2.11.1 General Information that shall appear on a Certificate of Insurance:
I. Name of the Producer (Contractor's insurance Broker/Agent).
II. Companies affording coverage (there may be several).
III. Name and Address of the Insured (this should be the Company or Parent of
the firm Chatham County is contracting with).
IV. Summary of all current insurance for the insured (includes effective dates
of coverage).
V. A brief description of the operations to be performed, the specific job to be
performed, or contract number.
VI. Certificate Holder (This is to always include Chatham County).
Chatham County as an "Additional Insured": Chatham County invokes the
defense of "sovereign immunity." In order not to jeopardize the use of this
defense, the County is not to be included as an "Additional Insured" on insurance
contracts.

2.11.2 Minimum Limits of Insurance to be maintained for the duration of the
contract:
A. Commercial General Liability: Provides protection against bodily injury
and property damage claims arising from operations of a Contractor or
Tenant. This policy coverage includes: premises and operations, use of
independent contractor, products/completed operations, personal injury,
contractual, broad form property damage, and underground, explosion and
collapse hazards. Minimum limits: $1,000,000 bodily injury and property
damage per occurrence and annual aggregate.
B. Worker's Compensation and Employer's Liability: Provides statutory
protection against bodily injury, sickness or disease sustained by employees
of the Contractor while performing within the scope of their duties.
Employer's Liability coverage is usually included in Worker's
Compensation policies, and insures common law claims of injured
employees made in lieu of or in addition to a Worker's Compensation claim.
Minimum limits: $500,000 for each accident, disease policy limit, each
employee and Statutory Worker's Compensation limit.
C. Business Automobile Liability: Coverage insures against liability claims
arising out of the Contractor's use of automobiles. Minimum limit:
$1,000,000 combined single limit per accident for bodily injury and
property damage. Coverage should be written on an "Any Auto" basis.
2.11.3 Special Requirements:
Claims-Made Coverage: The limits of liability shall remain the same as the
occurrence basis, however, the Retroactive date shall be prior to the coincident with
the date of any contract, and the Certificate of Insurance shall state the coverage is
claims-made. The Retroactive date shall also be specifically stated on the
Certificate of Insurance.
A. Extended Reporting Periods: The Contractor shall provide the County
with a notice of the election to initiate any Supplemental Extended
Reporting Period and the reason(s) for invoking this option.
B. Reporting Provisions: Any failure to comply with reporting provisions of
the policies shall not affect coverage provided in relation to this request.
C. Cancellation: Each insurance policy that applies to this request shall be
endorsed to state that it shall not be suspended, voided, or canceled, except
after thirty (30) days prior to written notice by certified mail, return receipt
requested, has been given to the County.

D. Proof of Insurance: Chatham County shall be furnished with certificates
of insurance and with original endorsements affecting coverage required by
this request. The certificates and endorsements are to be signed by a person
authorized by the insurer to bind coverage on its behalf. All certificates of
insurance are to be submitted prior to, and approved by, the County before
services are rendered. The Contractor must ensure Certificate of Insurance
are updated for the entire term of the County.
E. Insurer Acceptability: Insurance is to be placed with an insurer having an
A.M. Best's rating of A and a five (5) year average financial rating of not
less than V. If an insurer does not qualify for averaging on a five (5) year
basis, the current total Best's rating will be used to evaluate insurer
acceptability.
F. Lapse in Coverage: A lapse in coverage shall constitute grounds for
contract termination by the Chatham County Board of Commissioners.
G. Deductibles and Self-Insured Retention: Any deductibles or self-insured
retention must be declared to, and approved by, the County. At the option
of the County, either: the insurer shall reduce or eliminate such deductibles
or self-insured retention as related to the County, its officials, officers,
employees, and volunteers; or the Contractor shall procure a bond
guaranteeing payment of related suits, losses, claims, and related
investigation, claim administration and defense expenses.
2.12 INDEMNIFICATION:
The PROPOSER agrees to protect, defend, indemnify, and hold harmless Chatham County,
Georgia, its commissioners, officers, agents, and employees from and against any and all
liability, damages, claims, suits, liens, and judgments, of whatever nature, including claims
for contribution and/or indemnification, for injuries to or death of any person or persons,
or damage to the property or other rights of any person or persons caused by the
PROPOSER or its subproposers. The PROPOSER's obligation to protect, defend,
indemnify, and hold harmless, as set forth herein above shall include, but not be limited to,
any matter arising out of any actual or alleged infringement of any patent, trademark,
copyright, or service mark, or any actual or alleged unfair competition, disparagement of
product or service, or other business tort of any type whatsoever, or any actual or alleged
violation of trade regulations. PROPOSER further agrees to investigate, handle, respond
to, provide defense for, and to protect, defend, indemnify, and hold harmless Chatham
County, Georgia, at his sole expense, and agrees to bear all other costs and expenses related
thereto, even if such claims, suits, etc., are groundless, false, or fraudulent, including any
and all claims or liability for compensation under the Worker's Compensation Act arising
out of injuries sustained by any employee of the PROPOSER or his subcontractor or
anyone directly or indirectly employed by any of them.

The PROPOSER's obligation to indemnify Chatham County under this Section shall not
be limited in any way by the agreed-upon contract price, or to the scope and amount of
coverage provided by any insurance maintained by the PROPOSER.
2.13 COMPLIANCE WITH SPECIFICATION - TERMS AND CONDITIONS:
The Request for Proposals, Legal Advertisement, General Conditions and Instructions to
Proposers, Specifications, Special Conditions, Proposers Offer, Addendum, and/or any
other pertinent documents form a part of the Offeror's proposal and by reference are made
a part hereof.
2.14 SIGNED RESPONSE CONSIDERED AN OFFER:
The submitted Response shall be considered an offer on the part of the Proposer, which
offer shall be deemed accepted upon approval by the Chatham County Board of
Commissioners, Purchasing Director or his designee. In case of a default on the part of
the Proponent after such acceptance, Chatham County may take such action, as it deems
appropriate, including legal action for damages or lack of required performance.
2.15 NOTICE TO PROCEED:
The successful proposer shall not commence work under this Request for Proposal until a
written contract is awarded and the Purchasing Director or his designee issues a Notice to
Proceed. If the successful Proposer does commence any work or deliver items prior to
receiving official notification, he does so at his own risk.
2.16 PAYMENT TO CONTRACTOR:
Instructions for invoicing the County for service delivered to the County are specified in
the contract document.
A. Questions regarding payment may be directed to the Finance Department at (912)
652-7905 or the County's Project Manager as specified in the contract documents.
B. Contractor will be paid the agreed upon compensation upon satisfactory progress
or completion of the work as more fully described in the contract document.
C. Upon completion of the work, the Contractor will provide the County with an
affidavit certifying all suppliers, persons or businesses employed by the Contractor
for the work performed for the County have been paid in full.
D. Chatham County is a tax-exempt entity. Every contractor, vendor, business or
person under contract with Chatham County is required by Georgia law to pay State
sales or use taxes for products purchased in Georgia or transported into Georgia
and sold to Chatham County by contract. Please consult the State of Georgia,
Department of Revenue, Sales and Use Tax Unit in Atlanta (404) 656-4065 for
additional information.