RFP 260010 - JCCI Transportation Services

TO: Transportation Providers
DATE: September 28, 2026
SUBJECT: Request for proposals from qualified firms to provide.
You are invited to submit a proposal to the Jackson County Board of Commissioners,
Jefferson, Georgia to furnish daily transportation services for participants enrolled in the
Jackson County Corrections Work Release Program. The provider will transport participants to
and from approved employment locations as well as scheduled, authorized appointments.
Attached hereto are the general conditions, technical specifications, and submittal format.
The written requirements contained in this Request for Proposal (RFP) shall not be changed or
superseded except by written addendum from Jackson County Purchasing Department. Failure to
comply with the written requirements for this RFP may result in disqualification of the submittal by
Jackson County.
Submittals are to be submitted with one (1) signed copy and one scanned copy on thumb drive, sealed,
marked with the vendor's name and address and labeled:
"RFP 260010 - JCCI Transportation Services"
and delivered to:
Jackson County Board of Commissioners
Finance Department
Attention: John Kerswell, Purchasing
4965 Jackson Parkway
Jefferson, GA 30549
not later than THURSDAY, OCTOBER 29, 2026 AT 10:00 AM, local time prevailing.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in
advance of the proposal receipt date. Please call (706) 367-6312 for more information for the hearing
impaired. This service is in compliance with the Americans with Disabilities Act (ADA).
Jackson County reserves the right to reject any and all submittals, to waive any technicalities or
irregularities and to award contracts based on the highest and best interest of Jackson County.
Inquiries regarding this Request for Proposal (RFP) should be made to Purchasing by
email bidopportunities@jacksoncountygov.com.

JACKSON COUNTY, GEORGIA
REQUEST FOR PROPOSAL
FOR
TRANSPORTATION SERVICES
SECTION I - REQUEST FOR PROPOSAL OVERVIEW
A. Purpose
Jackson County Corrections is seeking sealed bids from qualified transportation providers to
furnish daily transportation services for participants enrolled in the Jackson County Corrections
Work Release Program. The provider will transport participants to and from approved
employment locations as well as scheduled, authorized appointments.
B. Scope of Services
The selected vendor will be responsible for providing:
* Daily round-trip transportation between the Jackson County Corrections facility and
participant workplaces located primarily in Jackson County.
* Transportation to scheduled appointments including medical visits, counseling, and court
appearances located primarily in Jackson County.
* Services for all Work Release participants except those whose employers provide their
own transportation.
* Coordination of routing and schedule adjustments with designated Jackson County
Corrections personnel.
C. Estimated Service Volume
* Current daily transportation requirement: approximately 60 participants.
* Anticipated expansion beginning in 2027: 100+ participants daily.
Vendors should demonstrate the ability to scale services as participation increases.
* A one year renewable contract is being considered.

D. Pricing Requirements
Bidders must provide a clear and comprehensive pricing structure that includes:
* Daily round-trip rates for transportation to and from employment sites.
* Daily round-trip rates for transportation to scheduled appointments.
* Itemization of any additional or optional fees.
Pricing must support accurate cost forecasting at varied participation levels and be compliant
with Federal and State law.
E. Insurance Requirements
The awarded vendor must maintain:
* A minimum of $1,000,000.00 liability insurance coverage applicable to transportation
operations.
* Jackson County Board of Commissioners d/b/a Jackson County Correctional Institution
must be named as additionally insured on the policy.
Proof of coverage must be submitted before contract activation and maintained throughout the
contract term.
F. Driver Qualifications and Compliance Requirements
All drivers assigned to the Work Release Program must:
* Comply with all requirements of the Prison Rape Elimination Act (PREA).
* Complete annual PREA training approved by Jackson County Corrections.
* Successfully pass a criminal history background check, subject to approval by the
Warden.
* Maintain appropriate and valid licensing for their assigned vehicle type.
o Drivers operating vehicles designed to transport more than 15 passengers must
possess a valid Commercial Driver's License (CDL) with all required
endorsements.
o Drivers operating vehicles transporting 15 or fewer passengers must hold a valid
state driver's license appropriate to the vehicle classification.
* If required to have a CDL, must maintain a valid Commercial Driver's License
(CDL) Medical Certification (DOT Medical Exam):
o Drivers required to hold a CDL must undergo a Department of Transportation
(DOT) medical examination performed by a certified medical examiner.

o The vendor is responsible for ensuring each driver maintains current medical
certification and is medically cleared to operate commercial-class vehicles in
accordance with federal and state regulations.
o Documentation of medical certification must be made available to Jackson
County Corrections upon request.
o The vendor must notify Jackson County Corrections immediately of any lapse,
expiration, disqualification, or failure to meet physical qualification standards.
* Provide verification of licensing and medical certification upon request and report any
suspension, expiration, or disqualification immediately.
Failure to meet any licensing, medical, or compliance requirement is grounds for bid rejection or
immediate contract termination.
G. Payment Provisions
Direct Participant Payments
The vendor shall accept transportation payments directly from Work Release participants in the
vehicle using their reloadable debit cards. These cards do have "tap" capability. The vendor
must offer a payment system capable of processing daily or weekly transportation charges.
Billing for Non-Funded Participants
For participants without available funds during the participant's initial enrollment, the vendor
will invoice Jackson County Corrections directly for transportation services provided. Jackson
County Corrections will process payments according to county payment schedules.
Once participants obtain sufficient funds, responsibility for payment transitions to the participant
through direct debit-card collection.
H. Indemnification
The vendor shall indemnify, defend, and hold harmless Jackson County, Jackson County
Corrections, its officers, employees, and agents from and against any and all claims, damages,
losses, liabilities, costs, and expenses-including reasonable attorney's fees-arising out of or
resulting from:
* The vendor's performance of transportation services;
* Any negligent or wrongful act or omission by the vendor, its employees, subcontractors,
or agents;
* Any vehicle operation, incident, or accident occurring during the course of providing
services;

* Failure to comply with applicable federal, state, or local laws, including PREA
requirements.
This indemnification obligation shall survive termination or expiration of the contract.
I. Termination Clause
Jackson County reserves the right to terminate the contract under the following conditions:
Termination for Cause
Jackson County may immediately terminate the contract, in whole or in part, upon written notice
to the vendor for:
* Failure to comply with contract terms, including driver licensing, insurance, PREA
compliance, or safety standards;
* Repeated service failures or inability to meet transportation needs;
* Misuse of funds or failure in payment processing procedures;
* Any behavior or incident that jeopardizes the safety or security of Work Release
participants or staff.
Termination for Convenience
Jackson County may terminate the contract for convenience with 30 days' written notice to the
vendor. The vendor shall be compensated only for services rendered up to the termination date.
J. Bid Submission Requirements
Bids must include:
* Company background and experience.
* Fleet capacity and scalability plan.
* Detailed pricing per Section D.
* Insurance documentation or insurer commitment letter.
* Driver screening, licensing, training, medical certification, and compliance procedures.
* Description of payment processes supporting Section G.
Professional References
Bidders must provide a minimum of three (3) professional references from organizations for
which the vendor has provided transportation or comparable services within the past five years.
Each reference must include:
* Organization name

* Contact person and title
* Phone number and email address
* Description of services provided
* Dates of service
Jackson County reserves the right to contact any or all references to verify qualifications and
prior performance.
K. Evaluation Criteria - 100 points total
Bids will be evaluated according to:
* Clarity and competitiveness of pricing. 15 POINTS
* Capacity to meet current and future transportation demands. 30 POINTS
* Compliance with insurance, licensing, and driver standards. 10 POINTS
* Operational reliability and vendor experience. 10 POINTS
* Ability to manage both participant-funded and county-funded payment structures. 25
POINTS
* Strength of compliance, indemnification, and safety assurances. 10 POINTS
L. Information to Vendors
1. RFP TIMETABLE
The anticipated schedule for the RFP is as follows:
RFP Available September 28, 2026
Deadline for questions October 16, 2026, 2:00 PM
Submittal deadline Thursday, October 29, 2026
10:00 AM, local time prevailing
2. RFP SUBMISSION:
One (1) original and one (1) thumb drive of the complete cost proposal must be
received THURSDAY, OCTOBER 29, 2026, by 10:00 AM, local time prevailing.
Proposals must be submitted in a sealed envelope stating on the outside, the vendor's
name, address, the RFP Number 260010 and title "260010 JCCI Work Release
Transportation" to:
Jackson County Board of Commissioners
Finance Department

Attention: John Kerswell, Purchasing
4965 Jackson Parkway
Jefferson, GA 30549
Hand delivered copies may be delivered to the above address ONLY between the
hours of 8:30 a.m. and 4:30 p.m. ET, Monday through Friday, excluding holidays
observed by the Jackson County Government.
Vendors are responsible for informing any commercial delivery service, if used, of all
delivery requirements and for ensuring that the required address information appears
on the outer wrapper or envelope used by such service.
The Submittal must be signed by a company officer who is legally authorized to enter
into a contractual relationship in the name of the vendor.
3. CONTACT PERSON:
Vendors are encouraged to contact Purchasing via email
bidopportunities@jacksoncountygov.com to clarify any part of the RFP
requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS
due date shall either be directed to the contact person in writing via email or issued
as an addendum. Any unauthorized contact shall not be used as a basis for
responding to this RFP and also may result in the disqualification of the vendor's
submittal.
Vendors may not contact any elected official to discuss the proposal process or
proposal opportunities. Contact of this nature will result in immediate disqualification
of the vendor.
4. ADDITIONAL INFORMATION/ADDENDA
Jackson County will issue responses to inquiries and any other corrections or
amendments it deems necessary in written addenda issued prior to the due date.
Vendors should not rely on any representations, statements or explanations other than
those made in this RFP or in any addendum to this RFP. Where there appears to be a
conflict between the RFP and any addenda issued, the last addendum issued will
prevail.
5. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS
Submittals received after the due date and time will not be considered. Modifications
received after the due date will not be considered. Jackson County Government
assumes no responsibility for the premature opening of a proposal not properly
addressed and identified, and/or delivered to the proper designation.
6. REJECTION OF PROPOSALS

Jackson County Government may reject any and all submittals and reserves the right
to waive any irregularities or informalities in any submittal or in the submittal
procedure.
Submittals received after said time or at any place other than the time and place
as stated in the notice will not be considered.
7. MIMINUM RFP ACCEPTANCE PERIOD
Valid submittals shall not be withdrawn for a period of 90 days from the date specified
for receipt of submittals.
8. NON-COLLUSION AFFIDAVIT
By submitting a response to this RFP, the vendor represents and warrants that such
proposal is genuine and not a sham or collusive or made in the interest or in behalf of
any person not therein named and that the vendor has not directly or indirectly induced
or solicited any other vendor to put in a sham proposal, or any other person, firm or
corporation to refrain from submitting and that the vendor has not in any manner
sought by collusion to secure to that vendor any advantage over any other vendor.
By submitting a proposal, the vendor represents and warrants that no official or
employee of Jackson County Government has, in any manner, an interest, directly or
indirectly in the proposal or in the contract which may be made under it, or in any
expected profits to arise there from.
9. COST INCURRED BY VENDORS
All expenses involved with the preparation and submission of the RFP to the Jackson
County Board of Commissioners, or any work performed in connection therewith is
the responsibility of the vendor(s).
10. AMERICANS WITH DISABILITIES ACT (ADA)
A qualified interpreter for the hearing impaired is available upon request at least ten
(10) days in advance of the proposal due date. This service is in compliance with the
Americans with Disabilities Act (ADA). Please call (706) 367-6312 for more
information for the hearing impaired.
11. RFP OPENING
A list of names of firms responding to the RFP may be obtained from Purchasing after
the RFP due date and time stated herein.
12. TAXES.
Selected vendor will be provided with Jackson County's Sales and Use Tax
Certificate of Exemption number upon request.
13. VENDOR INFORMATION

All submissions shall include a completed vendor master form and current W-9.
Vendors whose place of business is other than the State of Georgia may be required
to provide the Purchasing Manager with copies of your state's regulations and/or
laws concerning the application of certain vendor preference requirements to
vendors whose place of business is in the applicable state. Failure to provide this
information will result in the disqualification of the vendor from submitting a
proposal.
14. INSURANCE
Selected vendor will be required to provide proof of liability and workman's
compensation insurance before work can begin on this County project. Workman's
Compensation Insurance should be as required by the State of Georgia. General
Liability should cover $1,000,000 per incident for bodily injury, personal injury,
and property damage and must specifically include the County as an additional
insured. Automobile Liability shall be in the amount of $1,000,000 combined
single limit for bodily injury and property damage. All policies will be endorsed to
provide the County with a 30-day notice of cancellation and/or restrictions.
15. TERMINATION
Federal, State, and other Local government agencies may terminate this Agreement
in the event funds are not appropriated for it in future periods; provided, however,
that funds are also not appropriated for equipment or services that replace those
contracted for under this Agreement. Customer shall be obligated for any future
annual period if Company is not notified in writing at least thirty (30) days prior to
the beginning of the annual period for which non-appropriation is being claimed.
16. ANTI-DISCRIMINATION
During the performance of this contract, the Contractor, its employees, agents and
subcontractors agree as follows:
a) The Contractor shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, disability or national
origin, except where religion, sex, disability or national origin is a bona fide
occupational qualification reasonably necessary to the normal operation of
the Contractor. The Successful Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices
setting forth the provisions of this nondiscrimination clause.
b) The Contractor, in all solicitations or advertisements for employees placed
by or on behalf of the Successful Contractor, shall state that such contractor
is an equal opportunity employer.
c) Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
d) The Contractor shall include the provisions of the foregoing paragraphs of
this section in every subcontract or purchase order so that the provisions
will be binding upon each subcontractor or vendor.

17. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a response to this RFP must complete the Contractor
Affidavit under O.C.G.A. 13-10-91(b)(1) which is provided with the RFP
package to verify compliance with the Illegal Immigration Reform and
Enforcement Act of 2011.
A. The form must be signed by an authorized officer of the contractor or
their authorized agent.
B. The form must be notarized.
C. The contractor will be required to have all subcontractors and sub-
subcontractors who are engaged to complete physical performance of
services under the final contract executed between the County and the
contractor complete the appropriate subcontractor and sub-
subcontractor affidavits and return them to the County a minimum of
five (5) days prior to any work being accomplished by said
subcontractor or sub-subcontractor. Format for this affidavit can be
provided to the contractor if necessary.
The provision of all requested services will be the responsibility of the selected company. The
provision of all requested services will also be subject at all times to all applicable federal, state,
and local laws, ordinances, rules, regulations, and requirements (including, but not limited to, those
relating to environmental matters).
Required Information. Each respondent to this RFP must furnish the following information:
1. Full name, complete address, telephone numbers, and primary contact. State if
respondent is a corporation, partnership, sole proprietorship, or individual.
2. If respondent is a corporation, supply the following information: (1) State in which
incorporated (attach certificate); (2) if foreign corporation, attach authorization to
conduct business in this State; (3) If more than 80% of outstanding stock is owned by
another corporation, provide the same information on that corporation; and (4) provide
an explanation if an individual owns more than 33% of the outstanding stock.
3. If respondent is a partnership, supply the following additional information: (1) type of
partnership, date partnership formed, State in which partnership was formed (attach
copy of agreement); (2) list all partners, their complete address, and percentage of
participation. State the extent of participation of each partner in day-to-day operations.
4. If this is a joint undertaking, then respondent must list all major participants proposed
in the execution of this project and services provided. Provide each participant's name,
complete address, telephone numbers, and primary contact. If any participant in this
disclosure is a "licensed professional" indicate their registration number for this state.