RFP - Drug Screening 12 Panel T-Cups
| Location: | West Virginia |
|---|---|
| Posted: | May 27, 2026 |
| Due: | Jun 10, 2026 |
| Agency: | Berkeley County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP - Drug Screening 12 Panel T-Cups
|
| Category: | Day Report Center |
| Status: | Open |
|
Attachment Preview
COUNTY COMMISSION of BERKELEY COUNTY,
WEST VIRGINIA
Request for Proposal (RFP)
For
Drug Screening 12 Panel T-Cups
MAY 2026
REQUEST FOR PROPOSALS
REGARDING PRICE PROPOSALS FOR
Drug Screening 12 Panel T-Cups
The County Commission of Berkeley County, West Virginia (herein referred to as the “County
Commission” or “Commission”) is requesting Price Proposals from interested parties for the “Drug
Screening 12 Panel T-Cups” needed at 520 S. Raleigh Street, Martinsburg, WV, 25401. Berkeley County
Day Report Center currently purchases approximately 6,000 cups per quarter, at minimum.
The County Commission (or its designated representatives) will be evaluating submissions to this
request and will ultimately select a firm judged to be both responsible and responsive to the request in
every way, including having offered the most beneficial, appropriate price proposals. The County
Commission reserves the right to interview some or all prospective firms to discuss Price Proposals.
Inquiries should be directed to Tim Czaja, Direct Berkeley County Community Corrections, at 304-262-
9831 Ext 6204.
Two (2) copies of submittals of Qualification & Price information from interested businesses
should be enclosed in a sealed opaque envelope marked “Drug Screening 12 Panel T-Cups”. Proposals
must be submitted and time-stamped into the County Commission Office, 400 W. Stephen Street, Suite
201 Martinsburg, WV, 25401 no later than 4:00 PM on Wednesday, June 10, 2026. Failure to provide
the required information as requested in the RFP for Berkeley County’s review may result in
disqualification.
Proposals will be opened and entered into public record at 10:10 A.M on Thursday, June 11,
2026, in the County Commission Meeting Room, 400 W. Stephen Street, Room 205, Martinsburg, WV,
25401.
Berkeley County shall make positive efforts to utilize Disadvantaged Business Enterprises for its
supplies and services and shall allow these sources the maximum feasible opportunity to compete for
contracts. Berkeley County does not discriminate on the basis of race, color, national origin, sex, religion,
age or disability for the provision of services.
Berkeley County reserves the right to accept or reject any or all proposals, to waive technicalities,
and to take whatever action is in the best interest of the Berkeley County Commission.
I. INTRODUCTION:
Proposals are being requested from Vendor to submit bid for Drug Screening 12 Panel T-Cups as
ordered by the County Commission of Berkeley County, West Virginia, (hereinafter referred to as
“County Commission” or “Commission”). Only written responses to this RFP shall be considered. All
materials submitted shall become part of the proposal. Berkeley County Day Report Center currently
purchases approximately 6,000 cups per quarter, at minimum.
II. BACKGROUND:
Berkeley County is located in the eastern panhandle of West Virginia. According to 2020 Census
information, Berkeley County has a population of 122,076, making it the second-most populous
county in West Virginia. Martinsburg is the County Seat.
The county lies adjacent to the Washington-Baltimore Metropolitan area and is one of three counties in the
Hagerstown-Martinsburg, MD-WV Metropolitan Statistical Area.
Partly because of its proximity to Washington, D.C., Berkeley County is the fastest growing county in the
State of West Virginia and among the fastest growing in the entire country.
Berkeley County is currently governed by a five (5) member County Commission.
III. SCOPE OF WORK
A. GENERAL
The County Commission is requesting bids for Drug Screening Cups 12 panel T-Cups
located at 520 S. Raleigh Street, Martinsburg, WV 25401.
1. The following items are needed: 12 panel T-Cup minimum that tests for the
following substances.
Drug
Amphetamine
Benzodiazepine
Buprenorphine
Cannabinoids (thc)
Cocaine
Ecstasy (mdma)
Ethyl Glucuronide
Fentanyl
Methadone
Methamphetamine
Opiates
Oxycodone
Cutoff
300 ng/ml
300 ng/ml
10 ng/ml
50 ng/ml
150 ng/ml
500 ng/ml
500 ng/ml
10 ng/ml
300 ng/ml
500 ng/ml
300 ng/ml
100 ng/ml
*********Additional panels are acceptable but 12 are required.
IV. Vendors must contact Tim Czaja, Director, 304-262-9831 Ext 6204, should
there be any questions or problems.
V. Berkeley County is a tax-exempt organization. Tax number 556000296.
VI. Q&E / TECHNICAL PROPOSAL:
Respondent shall respond to and reference each section and subsection for portion(s) of RFP
proposal. At a minimum, your Qualifications Proposal shall include the following information.
Failure to discuss each item may deem the submittal nonresponsive and may result in
nonconsideration of respondent’s s e r v i c e s .
A. Firm Information
1. Name, address, telephone number, fax number of firm and parent company, if
any, from which the materials will be supplied.
B. Miscellaneous Requirements
1. All technical proposals should include any conclusions, remarks and/or
supplemental information that is pertinent to this request. Submitters are also
required to provide written information regarding their inability to conform to any
of the technical requirements listed above. Failure to do so will result in
disqualification of proposal.
VII. PRICE PROPOSAL:
A. At a minimum, your Price Proposal shall include the following:
1. A price per cup based on 6,000 per quarter volume and for all items listed on
Attachment A to include shipping cost, if any.
2. Fully executed Non-Collusion Certificate Attachment B.
3. Any conclusions, remarks and/or supplemental information pertinent
to this request.
VIII. TERM OF CONTRACT:
A. The initial term of this contract shall be for three (3) years commencing July 1, 2025.
B. If the Firm and/or Company awarded the bid subsequently fails to comply with the
specifications, it will be given thirty (30) calendar days’ notice to render satisfactory service.
If at the expiration of such thirty (30) calendar days’ notice, the unsatisfactory conditions
have not been corrected, the County Commission reserves the right to terminate the
contract.
C. During the term of the contract, the Company may increase prices once per year with at
least thirty (30) days’ notice to the Commission, provided, however, that the County
Commission may terminate the contract if it objects to the amount of the increase and the
parties cannot reach an agreement on the amount of such an increase.
IX. USE OF EXISTING DOCUMENTS:
Berkeley County will cooperate to the fullest extent by making available to the Firm/Company
all documents pertinent to this service that may be in the County Commission’s possession.
Berkeley County makes no warranty as to the accuracy of existing documents nor will the County
Commission accept any responsibility for errors and omissions that may arise from the
Firm/Consultant having relied upon them.
X. COMPENSATION TO THE CONTRACTOR:
Invoices must be submitted to:
Berkeley County Commission
400 W. Stephen St, Suite 201
Martinsburg, WV, 25401
Payment will be made within thirty (30) days of receipt and approval
IX SELECTION PROCESS:
A. This solicitation is issued pursuant to the implementation of Berkeley County’s
Purchasing Policy. Berkeley County shall not be liable for any costs not included in the
proposal, not contracted for subsequently, or in regard to preparation of your proposal.
B. A Selection Committee appointed by the County Commission will evaluate responses to
this request and select those firms judged to be most qualified.
C. Since it is the County Commission’s desire to select the most qualified firm, the
Selection Committee reserves the right to schedule oral presentations from those firms
it deems most qualified to take place within ten (10) business days following notification.
X. PROPOSALS AND AWARD SCHEDULE:
A. Proposals received prior to the deadline will be treated as confidential, until receipt of all
Proposals and opening of the same. Proposals received after the deadline will not be
considered in the evaluation process and will be returned unopened.
B. It is expected that the contract award will be made within thirty (30) calendar days after
the opening of proposals. The contract will be awarded to the Company whose proposal,
conforming to this request, will be the most advantageous to Berkeley County.
C. Proposals must give the full name and address of the proposer and the person signing the
proposal shall indicate his or her title and/or authority to bind the firm in a contract.
D. Proposals may not be altered or amended after they are opened.
E. The approval or disapproval of the Company’s Proposal will be determined by its response
to this request and on past performance. No assumptions should be made on the part of the
Firm/Company as to this Committee’s prior knowledge of their abilities.
F. Berkeley County reserves the right to request clarification of information submitted and
to request additional information of one or more applicants.
XI. TERMS AND CONDITIONS:
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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