V-BLADE TREE PLANTING SERVICES
| Location: | Florida |
|---|---|
| Posted: | May 27, 2026 |
| Due: | Jun 10, 2026 |
| Agency: | Suwannee River Water Management District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | NO. 25/26-014 OPS |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
NO. 25/26-014 OPS
|
| Bid Title: |
V-BLADE TREE PLANTING SERVICES
|
| Category: | Bids, Proposals and Qualifications |
| Status: | Open |
| Bid Recipient: | Kelly Landis |
|
Attachment Preview
SUWANNEE RIVER WATER MANAGEMENT DISTRICT
INVITATION TO BID
NO. 25/26-014 OPS
V-BLADE TREE PLANTING SERVICES
Section
1
2
3
4
5
6
Table of Contents
Title
Introduction
Proposed Schedule
Instructions to Bidders
Key Points
Scope of Work
Response Form
Page
2
2
2
3
8
11
Suwannee River Water Management District
9225 CR 49
Live Oak, FL 32060
386.362.1001
800.226.1066 (Florida only)
www.mysuwanneeriver.com
SECTION 1 – INTRODUCTION
The Suwannee River Water Management District (District) owns and manages approximately
162,000 acres of forestland in North-Central Florida for the protection of floodplains and their
associated habitats. The District’s Land Management Program directs land management staff to
manage and, if necessary, restore lands titled to the Governing Board. Reforestation of pine
lands with healthy, vigorous seedlings is conducive to accomplishing this goal.
The District is requesting bids to V-blade plant containerized longleaf pine seedlings on
approximately 371 acres in the winter of 2026-2027. Tree planting activities will occur on the
Withlacoochee Quail Farm, Holton Creek, Mattair Springs, and Woods Ferry Tracts in
Suwannee and Hamilton Counties. The purpose of planting is to reforest areas with site
appropriate pine trees to help meet District Land Management Plan (DLMP) objectives.
SECTION 2 – PROPOSED SCHEDULE
May 27, 2026
Release of Invitation to Bid
June 10, 2026
Bids due prior to 10:00 a.m. Opening will occur at this time. *
December 1, 2026
Anticipated start date.
* Denotes a public meeting. All times denote Eastern Daylight Time (EDT). All times denote Eastern Standard Time
(EST).
SECTION 3 - INSTRUCTION TO BIDDERS
Delivery of Bid:
Submit Bids Electronically through DemandStar.
https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-
district/procurement.
For articles and videos to assist you through the DemandStar registry and uploading of
documents visit the DemandStar business support page at:
https://network.demandstar.com/business-support/.
If you are unfamiliar with DemandStar, please submit your bid far enough in advance to work
through any complications you may have with the system.
Bids are to be uploaded to the platform prior to 10:00 a.m. on June 10, 2026. Bids received
after this time, for any reason, will be rejected.
ADA Compliance: All bids submitted in electronic/digital format must include a certification by
the Vendor that the electronic submission and all supporting documents are accessible
according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating
to the creation and use of electronic documents. This requirement applies to editable formats,
such as Microsoft Word, as well as portable document formats (PDF).
Additional bid packages may be obtained by logging on to www.mysuwanneeriver.com.
Bidders must submit the forms provided in Sections 6. Additional pages of documentation
may be submitted to further clarify the information in Sections 6, but no bid will be considered that
does not include a previous work history and confirm the use of the approved equipment. All
entries on the bid form shall be typed or legibly printed in ink.
Bidder shall submit a document that illustrates the Firm’s understanding of the work requested,
which includes the items below.
Qualifications: List at least three (3) projects of a similar nature specified in this Scope
of Work over the past three (3) years.
List shall include a brief description of the project, name, and contact information for
the company the services were performed for, or a contact person and phone number
of the same companies.
Provide Equipment List.
SECTION 4 – KEY POINTS
Evaluation by District: In accordance with subsection 287.057(1)(a) 4, the contract shall be
awarded to the responsible and responsive vendor who submits the lowest bid.
Challenge of Solicitation Process: If a potential bidder protests any provisions of this ITB, a
notice of intent to protest shall be filed with the District in writing within 72 hours after the posting
of the invitation to bid on the District’s website. “Failure to file a protest within the time
prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under
Chapter 120 of Florida Statutes.”
Challenge of District’s Intent to Award Contract: If a bidder intends to protest District’s intent
to award a contract, the notice of intent to protest must be filed in writing within 72 hours after
posting of a notice of intent to award a contract and the bidder shall file a formal written protest
within ten (10) days after filing of a notice of intent to protest. Any bidder who files a formal
written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3),
Florida Statutes shall post with the District at the time of filing the formal written protest, a bond
pursuant to Section 287.042(2) (c), Florida Statutes (2013).
Failure to file a notice of intent to protest or failure to file a formal written protest within the time
prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More
specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida
Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”
Americans with Disabilities Act: The District does not discriminate upon the basis of any
individual’s disability status. This nondiscrimination policy involves every aspect of the District’s
functions including one’s access to, participation, employment, or treatment in its programs or
activities. Anyone requiring reasonable accommodation as provided for in the Americans with
Disabilities Act should contact Sharon Hingson, Records and Contracts Manager, at
386.362.1001 or 800.226.1066 (Florida only).
Minority Business Enterprises: The District recognizes fair and open competition as a basic
tenet of public procurement. Bidders doing business with the District are prohibited from
discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The
District encourages participation by minority business enterprises. Whenever two or more
service providers are ranked equally, a minority business enterprise shall be given preference in
the award process.
Veteran’s Preference: In the absence of a minority business enterprise, whenever two or more
service providers are ranked equally, a veteran-owned business enterprise shall be given
preference in the award process.
Drug Free Workplace Act: The selected bidder(s) shall certify that it has established a drug
free workplace.
Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may
not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess of the
threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.”
Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to,
and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or
local governmental entity for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering
into or renewing such contract, the company is on the Scrutinized Companies
that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a
boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for,
or entering into or renewing such contract, the company:
1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, created
pursuant to s. 215.473; or
2. Is engaged in business operations in Cuba or Syria.”
Insurance Requirements: If awarded, BIDDERS shall represent and guarantee that all
employees, agents, servants, or representatives of the bidder, and all employees, agents,
servants, or representatives of subcontractors are covered by workers' compensation insurance.
Prior to entering into a contract with the District, bidder agrees to furnish the District certificates
of insurance on all insurance, naming District as additional insured for items 2 and 3 below,
providing evidence that bidder has in full force and effect the following minimum insurance with
insurers authorized to do business in the State of Florida:
1) Workers' compensation insurance as required above.
2) Motor vehicular liability insurance with limits of not less than $1,000,000 combined single
limit which insurance shall be applicable to any and all vehicles utilized by bidder to
provide the services requested by District.
3) General liability insurance for all services rendered by bidder for the requested services
with a minimum of $1,000,000 personal and advertising injury and $1,000,000 general
aggregate.
The certificate of insurance shall also provide that District shall be notified in writing by the
carrier at least 30 days prior to any cancellation of said insurance.
Rejection of Responses: The District reserves the right to reject any and all bids or other bids
submitted in response to the District invitation. The District also reserves the right to waive any
minor deviations or obvious scrivener’s errors in an otherwise valid bid.
Qualifications of Bidders – *To Submit with Bid* It is the bidder’s responsibility to completely
fill in all items in Section 6, the Equipment List with the information listed below in the response.
Items that are in bold will be used to determine the low-price component of assessment where
applicable. Other items that can be provided should be filled in and can be included in the contract
at the option of the District. Failure to provide these items may result in the bid being considered
non-responsive.
The minimum requirements necessary to meet the qualifications for this contract are as follows:
a) Have three (3) years’ experience for the task(s) being proposed (project experience must be
by the individual(s), firm, or project manager(s) assigned to the project). Bidders shall include
information that demonstrates their ability to meet this requirement; and
b) Have completed at least three (3) projects of the nature specified in the applicable Scope of
Services over the past three (3) years. (Bidders shall use the SIMILAR PROJECTS form
provided to list the names of the project(s), including the personnel assigned to each, and the
names of the agencies/companies (not including the District) for whom the work was
performed, including a contact person and telephone number.); and
c) Bidders must demonstrate their ability to provide all equipment necessary (either owned or
leased) with experienced operators (minimum three years) necessary to provide the required
work (fill in and return an “Equipment List”, with the bid).
d) A working email address with the ability to send and receive photographs; receive and print
color maps in jpeg or PDF format. District staff needs the ability to send the contractor task
work assessment, photographs, and project maps via email.
Each bidder shall submit the documentation stated above under Paragraphs ‘a’ - ‘d’ with the bid
package. Failure on the part of the bidders to include the above with the bid shall render the bid
non-responsive. Only responsive bids will be considered by the District.
Disqualification of bidders: Any of the following causes shall be considered as sufficient
grounds for the disqualification of a bidder and the rejection of his bid:
a) Submission of more than one bid for the same work by an individual, firm, partnership, or
corporation under the same or different names.
b) Evidence of collusion among bidders.
c) Incomplete work for which the bidder is committed by contract, which, in the judgment of the
District, might hinder or prevent the prompt completion of work under this contract if
awarded to bidder.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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