Perkasie HVAC Replacement

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY HVAC REPLACEMENT
PERKASIE BRANCH LIBRARY
PERKASIE BRANCH LIBRARY
491 ARTHUR AVENUE
PERKASIE, PA 18944
SPEC #2026PK-01
JUNE 17, 2026
PREPARED FOR:
Bucks County Free Library
150 S Pine Street
Doylestown, PA 18901
PREPARED BY:
Holstein White Engineers
3800 Horizon Blvd., Suite 503
Trevose, PA 19053
Copyright (C) 2026 Holstein White Inc. All rights reserved.
Bucks County Free Library Perkasie Branch
HVAC Replacement

CONTRACT DOCUMENTS
FOR
BUCKS COUNTY FREE LIBRARY HVAC REPLACEMENT
PERKASIE BRANCH LIBRARY
PERKASIE BRANCH LIBRARY
491 ARTHER AVENUE
PERKASIE, PA 18944
TABLE OF CONTENTS
SECTION
Legal Notice
Bidding Requirements and Instructions
Instructions to Bidders
Bid Bond
Non-Collusion Affidavit
Agreement
Contract Forms
Responsible Contractor Certification Form
Payment Bond
Performance Bond
Maintenance Bond
Contractor's Affidavit of Payment of Debts and Claims
Consent of Surety Company to Final Payment
Contractor's Affidavit of Release of Liens
Contractor's Release of Liens
Certificate of Insurance (Sample)
Weekly Payroll Certification for Public Works Projects (Sample)
Contractor's Qualification Statement
Conditions of Contract
General Conditions
Prevailing Wage Determination - Perkasie Branch
Technical Specifications
DIV 01
00413 Bid Form
011000 Summary
012500 Contract Modification Procedures
012900 Payment Procedures
013100 Project Management And Coordination
013200 Construction Progress Documentation
013300 Submittal Procedures
014200 References
015000 Temporary Facilities And Controls
016000 Product Requirements
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Bucks County Free Library Perkasie Branch
HVAC Replacement

016350 Substitution Procedures
017000 Execution Requirements
017320 Selective Demolition
017700 Closeout Procedures
017810 Project Record Documents
017820 Operation And Maintenance Data
018200 Demonstration And Training
DIV 23
230593 Testing Adjusting and Balancing for HVAC
233113 Metal Ducts
237413 Packaged Rooftop Air Conditioning Units
DIV 26
260519 Low-Voltage Electrical Power Conductors and Cables
260523 Control-Voltage Electrical Power Cables
260526 Grounding and Bonding for Electrical Systems
260529 Hangers and Supports for Electrical Systems
260533 Raceways and Boxes for Electrical Systems
260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling
260553 Identification for Electrical for Electrical Systems
262813 Fuses
262816 Enclosed Switches and Circuit Breakers
DIV 28
280528 Pathways for Communications Systems
280544 Sleeves and Sleeve Seals for Communications Pathways and Cabling
Appendices
1. AIA Document G701 - Change Order (01250.1.4.1)
2. AIA Document G702 - Application for Payment (01290.1.3.C)
3. AIA Document G703 - Schedule of Values (01290.1.2.B.2)
4. AIA Document G710 - Supplemental Instructions (01250.1.2)
5. AIA Document G714 - Construction Change Directive (01250.1.5.A)
6. AIA Document G716 - RFI Form (01310.1.6.C)
7. CSI Form 1.5A - Subcontractor List (01310.1.3.A)
8. CSI Substitution Request Form 1.5C (00260.1.4)
9. CSI Form 13.1A - Substitution Request Form (01635.1.3.A.1)
10. CSI Log Form 13.2B - RFI Log (01310.1.6.E)
11. CSI Form 13.6A - Change Order Request (01250.1.3.B.7)
12. CSI Form 13.6C - Proposal Worksheet Detail (01250.1.3.A.2.e)
13. CSI Form 13.6D - Proposal Worksheet Summary (01250.1.3.A.2.e)
Attachments
DME-1.0 - First Floor Demolition Mechanical and Electrical Plan
ME-1.0 - First Floor Mechanical and Electrical Plan
ME-2.0 - Mechanical and Electrical Schedules and Details
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Bucks County Free Library Perkasie Branch
HVAC Replacement

LEGAL NOTICE
Bucks County Free Library will receive bid responses until 11:00am on July 28, 2026.
Bids are to be mailed or hand delivered to:
Bucks County Free Library
Attn: John J. Doran III, Chief Financial Officer
150 South Pine Street
Doylestown, PA 18901
BUCKS COUNTY FREE LIBRARY
PERKASIE BRANCH HVAC REPLACEMENT
A Mandatory Pre-Bid Meeting will be held at 9:00 AM on July 9, 2026 at the Perkasie
Library Branch, 491 Arthur Avenue, Perkasie, PA 18944.
All questions must be emailed to Jamie Boles at jboles@holsteinwhite.com by 12pm on
July 14, 2026. The questions will be answered, via email, by 5pm on July 21, 2026.
A security deposit in the form of a properly executed Bid Bond for 5% of the bid amount
is required. Performance and Payment Bonds are required in the amount of 100% of the
contract amount. A Maintenance Bond is required in the amount of 10% of the contract.
Bidders are advised Prevailing Minimum Wage Rates, determined by the Secretary of
Labor and Industry, must be paid to all workers employed on this project. A Contractor
Responsibility Certification Form must be provided by July 14, 2026.
A link to the solicitation may be found on the Bid page of the library website at
www.buckslib.org/bids
Bids are opened publicly in the second-floor conference room of the Doylestown Library
150 S Pine St, Doylestown PA, 18901 at 11:00am the day they are due, July 28, 2026.
LEGAL NOTICE
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Bucks County Free Library Perkasie HVAC Replacement

INSTRUCTIONS TO BIDDERS
1. RECEIPT AND OPENING OF BIDS
a. All sections of the Bid, including downloads and Requests for Information (RFI's) shall be submitted
with the bid and acknowledges the Bidder affirms, understands, and will abide by the requirements of the
Bid. Failure to do so may cause the Bid to be rejected as non-responsive.
b. The submission of a bid will be considered as conclusive evidence of complete examination of specifica-
tions and samples.
c. The Bucks County Free Library (BCFL) reserves the right to accept and award an Agreement to the low-
est responsive, responsible bidder. BCFL reserves the right to reject any or all bids or any part thereof.
BCFL reserves the right to award an Agreement based on evaluation of specific criteria found in these
specifications.
d. No verbal instructions or information to bidders will be binding. The specifications will be considered
clear and complete unless written attention is called to any apparent discrepancies or incompleteness
thereof before the opening of bids. Should any written inquiries be received by the BCFL, these inquiries
will be answered in the form of addenda and issued to all providers. These addenda shall then be consid-
ered a part of these specifications.
e. Each bid must be submitted by 11:00am on the day of the bid opening.
f. The bids will be opened and read publicly on the second-floor conference room of the Doylestown Li-
brary located at 150 S Pine St, Doylestown PA, by the BCFL Chief Financial Officer or their Representa-
tive at 11am on the day the bid is due.
g. BCFL reserves the right to reject any or all bids or parts thereof, as deemed to be in the best interest of
BCFL.
h. If information is not included with your bid, and you receive a request from BCFL to provide it, you
MUST deliver the information to the person making the request within 48 hours (excluding weekends).
Any information not received within 48 hours may result in your bid being excluded from the evaluation
and award process
i. BCFL is the sole authority to provide this bid package to interested companies or individuals. Bidders
who are working from a bid package obtained from any other source may be working from an incomplete
set of documents. BCFL assumes no responsibility for a bid's errors, omissions, or misinterpretations re-
sulting from a Bidder's use of an incomplete bid package.
j. Bidders who have received the bid package from a source other than BCFL are not an official vendor of
record for the bid.
2. MODIFICATION AND WITHDRAWAL OF BIDS
A Bid may be modified or withdrawn via e-mail at any time up to the bid due date and time.
3. PREPARATION OF BIDS
Bidders will have been assumed to have carefully examined the Contract Documents for the work, all
attached hereto, and to have carefully investigated physical conditions at the site and character of the work
to be done, and to have inquired fully into the difficulties of construction of the work before preparing their
bid. BCFL will not be responsible for the failure of the successful bidder to properly estimate such diffi-
culties and costs, or for overlooking any of the requirements of the Contract Documents.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Perkasie HVAC Replacement

4. INTENT OF CONTRACT DOCUMENTS
The intent of the Contract Documents is to obtain a complete job, satisfactory to our Engineer Contractor,
Holstein White Inc (HW). It shall be understood that the bidder has satisfied themself as to the full require-
ments of the Contract and has based their bid upon such understanding. Compensation for all work and
materials required to complete the Contract shall be considered included in the prices bid for the items
listed in the Agreement.
5. ADDENDA AND INTERPRETATIONS
All questions about the meaning or intent of the Bidding Documents are to be submitted by 12pm on July
14, 2026 via e-mail to jboles@holsteinwhite.com. Interpretations or clarifications considered necessary in
response to such questions will be issued through an Addendum via e-mail and the BCFL website by 5pm
on July 21, 2026. Only questions answered by Addenda will be binding. Oral and other interpretations or
clarifications will be without legal effect. Addenda may be issued to clarify, correct, or change the Bidding
Documents as deemed advisable by BCFL or HW.
Failure of any bidder to download any such addenda or interpretations shall not relieve said bidder from
any obligations under this bid as submitted. All addenda so issued shall become part of the Contract Doc-
uments.
6. DISCLOSURE OF CONTENTS
All proposals/bids and other material submitted become the property of the library and may be returned
only at the BCFL's option. Information contained in the proposals/bids will not be disclosed during the
evaluation process.
7. CONDITIONS OF WORK
Each bidder must inform themself fully of the conditions relating to the construction and labor under which
the work will be performed; failure to do so will not relieve the successful bidder of their obligation to
furnish all material and labor necessary to carry out the provisions of the Contract Documents and to com-
plete the contemplated work for the consideration set forth in their bid.
At the time of the opening of bids, each bidder will be presumed to have inspected physical conditions at
the site and to have read and to be thoroughly familiar with the Contract Documents (including all ad-
denda); the failure or omission of any bidder to receive or examine any form, instrument, or document
shall in no way relieve any bidder from any obligation in respect to their bid.
8. TIME FOR COMPLETING WORK AND LIQUIDATED DAMAGES
The time for completion of the work under this Contract shall be one hundred and twenty (120) calendar
days after formal Notice-to-Proceed from the Owner/Library. All bidders are notified that time is of the
essence for this Contract. The successful bidder will be required to prosecute the work so as to ensure its
completion within the above number of calendar days set forth. It is mutually agreed that damages to the
OWNER for failure of the successful bidder to fully complete the work under this Contract on or before
the above-stated date shall be Two Hundred Dollars ($200.00) for each calendar day after said date that
shall elapse before the work is fully completed, which amount shall in no event be considered as a penalty,
but as liquidated damages due BCFL because of said delay. BCFL may retain the amount thereof from any
money which otherwise would be payable hereunder to the successful bidder.
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Bucks County Free Library Perkasie HVAC Replacement

In addition to the above, in order that the work may be accomplished in the shortest possible time, the
successful bidder, weather permitting, shall be required to have qualified workers with designated foreman
at work on-site at all times. The successful bidder's personnel shall remain on-site throughout the duration
of the successful bidder's work. At no time shall successful bidder pull off project without the express
consent of HW or BCFL. In addition, no change in foreman shall be permitted without approval from the
HW or BCFL. The successful bidder will be required to submit a detailed schedule for completion of work
which will be subject to the review and approval of HW and BCFL.
9. QUALIFICATIONS OF BIDDERS
To demonstrate Bidder's qualifications to perform the Work, Bidder must submit with their Bid a complete
Contractor's Qualification Statement. The bidder shall also, submit written evidence such as financial data,
previous experience, present commitments, and such other data as may be reasonably requested.
10. BID SECURITY
Each bid must be accompanied by a Bid Bond, duly executed by the bidder as principal and having as
surety thereon a surety company approved by HW or BCFL, in an amount not less than five percent (5%)
of the amount of the base bid. Bid Bonds will be covered with surety of a company authorized to do
business in the Commonwealth of Pennsylvania. Bid Bonds provided as surety will not be returned to the
bidder after award unless bidder specifically requests BCFL to do so. Bids submitted with a Bid Bond must
be properly signed and sealed by the Bidder and Surety Company.
11. CONTRACT
The bidder to whom the Contract is awarded shall, within ten (10) days after the official notice of ac-
ceptance of their bid, submit all required Bonds and Insurance to BCFL. The time for such submittal may
be extended at the election of BCFL and for the sole benefit of BCFL. Failure or refusal of the bidder to
do so will be considered an abandonment of the Contract, and the security posted with said bid shall be
forfeited to and become the property of BCFL in an amount not to exceed the difference between the
amount specified in said bid and such larger amount for which BCFL may in good faith contract with
another party to perform the work covered by said bid.
It is expressly understood and agreed by the Bidders that the contractual obligations of BCFL to the Bidders
are effective only after the execution of a contract signed by all parties. It is further expressly understood
and agreed that the mere issuance of a contract between BCFL and a Bidder will not oblige BCFL in any
fashion.
12. BONDS AND INSURANCE
The successful bidder must deliver to BCFL executed certificates of insurance as stipulated in end of these
instructions and executed bonds as security for the faithful performance of his Contract and for the payment
of all persons performing labor or furnishing materials in connection therewith, and for maintenance of the
work for the designated period after it has been accepted by BCFL.
The Performance and Payment Bonds shall each be in the amount of 100% of the Contract Price and the
Maintenance Bond shall be in the amount of 10% of the Contract Price and shall cover a maintenance
period of one year
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Perkasie HVAC Replacement

All bonds shall be prepared in the form of bonds attached hereto and have as security thereon such surety
company or companies as are acceptable to BCFL and as are authorized to transact business in this state.
Alterations made in the terms of the Specifications, and/or quantities of work shall in no way violate the
bonds.
13. BASIS OF AWARD
The Contract will be awarded on the basis of competitive bidding to the responsible bidder submitting the
lowest responsive bid. BCFL reserves the right to award locations individually or combine locations as
determined to be in our best interest.
14. REJECTION OF BIDS
BCFL reserves the right to reject any or all bids, or to accept any bid should it deem it to be in its best
interest to do so. Bids which are incomplete, conditional, or obscure, or which contain additions not called
for, erasures, alterations, or irregularities of any kind, may be rejected as non-responsive. The right to reject
or accept bids shall be solely for the benefit of BCFL, and shall create no right, entitlement, or expectation
in any bidder.
15. PROGRESS PAYMENTS
Refer to the agreement for details on progress payments and retainage.
16. TRADE NAMES
Wherever trade names are used either on the Drawings or in the Specifications, it is understood that such
names and designations indicate a type or kind of material and/or equipment. Approved equal in kind, type,
and/or quality will be accepted at the discretion of the BCFL. The successful bidder shall submit manufac-
turers' specifications, etc., sufficient for HW to determine equivalency of material and/or equipment as
directed in the Instructions to Bidders, Article 23.
17. POWER OF ATTORNEY
Attorneys-in-fact who execute contract bonds must file with each bond a certified copy of their power of
attorney to sign said bonds.
18. PERMITS, APPROVALS AND LICENSES
Each bidder shall be required to determine the necessity for and obtain all necessary permits, licenses and
approvals from the municipality or other public authorities and shall give all notices required by law or
municipal ordinances for this work. The bidder is solely and exclusively responsible for adherence to any
existing historical, local, state, and federal codes and regulations, and all required permits, including permit
costs.
19. PROGRESS SCHEDULE
Within seven (7) consecutive calendar days after the award of the Contract to them, the successful bidder
shall submit a proposed program of operation, showing clearly how they propose to conduct the work to
bring about the completion of their work within the time limit specified. This program shall outline the
proposed sequence of operations, the rates of progress and the dates when their work will be sufficiently
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Bucks County Free Library Perkasie HVAC Replacement

finished to permit the installation of the work under other contracts. The work under this contract shall be
so scheduled that as structures are completed, they can be placed in use or operation with a minimum of
delay. The program shall be subject to the approval of BCFL and shall be updated by the successful bidder
at any time during performance of the Contract, should BCFL determine that the successful bidder's actual
progress does not correspond to that projected in the then-existing progress schedule.
20. OTHER CONTRACTS
Bidders are advised that work other than the work covered under their Contract may be in progress at the
site of the work during the performance of the work covered by these documents. Accordingly, bidders are
warned that coordination of construction activities at the site must be such as to avoid interference. UNDER
NO CIRCUMSTANCES SHALL BCFL or HW BE HELD RESPONSIBLE TO THE SUCCESSFUL
BIDDER FOR DELAYS OR EXTRA WORK OCCASIONED BY INTERFERENCE OF OTHER
CONTRACTORS.
21. SAFETY
It shall be the single and sole responsibility of the successful bidder to ensure that its activities comply
with applicable safety requirements. Neither HW nor BCFL shall owe any duty under this Contract or
otherwise to the successful bidder or its agents, employees, or guests to inspect the work or otherwise
ensure compliance by the successful bidder with applicable safety requirements. No increases in the con-
tract price or extensions in contract completion time shall be given by BCFL as the consequence of the
successful bidder's failure to so comply.
22. PRODUCT SPECIFICATIONS
The Contract, if awarded, will be on the basis of materials and equipment specified or described in the
Bidding Documents without consideration of possible substitute or "or-equal" items. Whenever it is spec-
ified or described in the Bidding Documents that a substitute or "or-equal" item of material or equipment
may be furnished or used by the successful bidder if acceptable to HW and BCFL, application for such
acceptance will be documented on a Substitution Request Form.
BCFL reserves the right to reject any unspecified product or products submitted which requires changes in
design, construction, or other changes which may increase the contract price for the performance of the
work. The substitute or "or-equal" product submitted by the successful bidder shall meet the requirements
of the Specifications and shall, in all respects, be equal to the products specified by name herein. BCFL
shall be the sole judge as to the equality of the proposed alternate product.
23. EMPLOYMENT VERIFICATION ACT
The PA Public Works Employment Verification Act (Act 127 of 2012) will apply to this Contract. This
Act requires public works contractors and subcontractors to verify employment eligibility; provides for the
powers and duties of the Department of General Services; prescribes sanctions; and establishes good faith
immunity under certain circumstances.
24. STEEL PRODUCTS PROCUREMENT ACT
The successful bidder agrees to comply with the provisions of the Steel Products Procurement Act of
March 3, 1978, P.L. 6, as amended (73 P.S. 1881 et seq.) where applicable. Information regarding the
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Perkasie HVAC Replacement

Act's requirements, including a list of exempt products, is available on the Department of General Ser
vices web site. See https://www.pa.gov/agencies/dgs/programs-and-services/design-and-construction-
info/steel-products-procurement-act for further guidance.
25. PROJECT WAGES
The successful bidder shall comply with the provisions, duties, obligations, remedies, and penalties of the
Pennsylvania Prevailing Wage Act, 43 P.S. 165-1 et seq., which is incorporated herein by reference.
26. NONDISCRIMINATION/SEXUAL HARASSMENT
The successful bidder shall comply with all applicable provisions of state and federal constitutions, laws,
regulations, and judicial orders pertaining to nondiscrimination, sexual harassment, and equal
employment opportunity.
27. PAST PERFORMANCE
Any bidder who has demonstrated poor performance during either a current or previous agreement with
BCFL may be considered as an unqualified source and their bid may be rejected. BCFL reserves the right
to exercise this option as is deemed proper and/or necessary.
28. ACCESS TO ACCOUNTING RECORDS
The Successful bidder shall check all materials, equipment and labor entering into the Work and shall keep
such full and detailed accounts as may be necessary for proper financial management under this Agree-
ment, and the system shall be satisfactory to BCFL. BCFL or HW shall be afforded access to all the suc-
cessful bidder's records, books, correspondence, instructions, drawings, receipts vouchers, memoranda,
and similar data relating to this contract, and the Successful bidder shall preserve all such records for a
period of three years, or for such longer period as may be required by law, after the final payment.
29. ASSIGNMENT OF REFUND RIGHTS
The successful bidder agrees to assign and transfer to BCFL all its rights to sales and use tax which may
be refunded as a result of a claim for refund or materials purchased in connection with this contract. The
successful bidder further agrees that it will not file a claim for refund for any sales or use tax that is the
subject of this assignment.
30. CONTRACTS WITH SUBCONTRACTORS
The successful bidder agrees to include the "Access to Accounting Records" and "Assignments of Refund
Rights" paragraphs, in full, in any contracts with subcontractors.
31. CONTRACTOR RESPONSIBILITY CERTIFICATION
Bucks County Free Library (BCFL) recognizes there is a need to ensure that all work on public construc-
tion and maintenance contracts is performed by responsible, qualified forms that maintain the capacity,
expertise, personnel and other qualifications and resources necessary to successfully perform public con-
tracts in a timely, reliable and cost-effective manner.
INSTRUCTIONS TO BIDDERS
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Bucks County Free Library Perkasie HVAC Replacement