Facilitation Services-Advisory Committee on Homeless

Location:	Maine
Posted:	Jul 16, 2026
Due:	Jul 29, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	G - Social Services R - Professional, Administrative and Management Support Services
Solicitation No:	P27-08
Publication URL:	To access bid details, please log in.

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Request for Proposals (RFP)

Facilitation Services – City of Bangor Advisory Committee on

Homelessness

Proposal No. P27-08

Issue Date: July 16, 2026

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

I. Introduction

The Bangor City Council recently established a nine-member Advisory Committee on Homelessness

with an initial charge to create a strategic plan for the City’s response to homelessness that is data

driven, evidence informed, and that considers regional and structural coordination.

The Advisory Committee on Homelessness held its inaugural meeting on July 14, 2026, and expects

to complete and deliver the requested strategic plan within 12 months. The Advisory Committee is

expected to meet bi-weekly until the strategic plan is complete and each meeting is expected to be

approximately two hours in length, at a 5:15 pm scheduled start time.

The Advisory Committee is seeking meeting facilitation and strategic planning professional services

to assist the Committee’s Chair and members for a 12-month period. This work will also be supported

by several administrative and professional City staff.

The Advisory Committee articulated the following priority characteristics and selection criteria for a

facilitator:

• Level of experience;

• Neutrality;

• Productivity focus; and

• Adept and practiced at facilitating discussions on sensitive topics with a high level of public

interest.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s website. By

submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,

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Facilitation Services – City of Bangor Advisory Committee on Homelessness

reading, and bidding by the terms and conditions set forth in the City’s “General Information for

Vendors.”

In your proposal, please specify whether you currently have, or are in the process of developing, a

domestic violence policy. If you do not have such a policy, let us know if you would like to receive a

copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form (page 6) and all materials requested in Section XI.

Qualifications electronically or in an envelope via submission methods listed below. The envelope or

subject line must be clearly marked as "Proposal No. P27-08: Facilitation Services – City of Bangor

Advisory Committee on Homelessness."

Submissions must be received by 2:00 P.M. on Wednesday, July 29, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov; or

B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401

(items must be received by the deadline); or

D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,

Bangor, ME 04401 (proposal must be received by the deadlines).

All submissions should reference “Proposal No. P27-08: Facilitation Services – City of Bangor

Advisory Committee on Homelessness.” Proposals will be publicly opened at the time stated above

in the Paul Bunyan Room (first floor by the side elevator), 73 Harlow Street, Bangor, Maine.

A tabulation of all received proposals will be posted on the City's website as soon as possible after

the opening date. Visit www.bangormaine.gov/bids for results. The "Show

Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M.,

Wednesday, July 22, 2026.

The City will provide a response by 4:30 P.M. on Friday, July 24, 2026. This response will be in the

form of an addendum, accessible on the City's website. Notifications will be sent to those who have

signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications

will be sent when new addenda are released.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received

by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,

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Facilitation Services – City of Bangor Advisory Committee on Homelessness

or requested proposal revision received at the City Purchasing Department after the time and date

specified will be returned to the Proposer unopened or, if by electronic submission, deleted without

being opened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.

All proposals shall be subject to acceptance by the City during this period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.

All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or

accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also

reserves the right to request clarification of any details from the successful Proposer. The evaluation

of proposals and determination of the award will be at the discretion of the City and its judgment

shall be final and without right of recourse by any Proposer.

VIII. Information for Proposers

A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the successful

Proposer.

B. Bid Form and Requirements: The Bid Form (page 6) and all materials requested in Section XI.

Qualifications must be completed and returned with the proposal to be considered

responsive.

C. Required Insurance: Proposers are required to maintain the following insurance policies

throughout the life of the project and name the City of Bangor as an additional insured where

applicable and may be required to provide proof:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit per

accident

$1,000,000 combined single limit

$2,000,000 aggregate

$1,000,000 combined single limit

$2,000,000 aggregate

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Facilitation Services – City of Bangor Advisory Committee on Homelessness

IX. Selection & Award

Staff from the City Manager’s Office will evaluate proposals and select a facilitator, however, the

facilitator is expected to work closely with both City staff and the Chair of the Advisory Committee,

as well as all Committee members during this engagement. As such, the City reserves the right to

request interviews with City staff and/or the Advisory Committee or its Chair prior to making a final

award.

The City reserves the right to reject or accept any or all proposals or waive any formalities,

informalities, or information therein. Selection of the Facilitator will be based upon several factors,

including but not limited to:

• The priority characteristics identified by the Advisory Committee:

o Level of experience;

o Neutrality;

o Productivity focus; and

o Adept and practiced at facilitating discussions on sensitive topics with a high level of

public interest.

• The content and presentation of the submitted proposal.

• The proposed cost of services.

• Availability to attend Advisory Committee evening meetings in-person, bi-weekly.

• Experience and ability to work in the public sector generally, and specifically with local

governments.

• Business history and references.

• The education, certification, licenses, experience, and qualifications of the facilitator.

• The facilitators’ reputation and standing in the community.

The City reserves the absolute right to narrow the pool of candidates and remove firms from

consideration at any time during the selection process. A firm submitting a proposal will be notified

in writing if it is removed from the candidate pool during the selection process. The City is under no

obligation to select any of the candidates and may choose to begin a new consultant selection

process at any time. Additionally, the City shall retain the absolute right to delay, modify, or abandon

the project at any time in its sole discretion and in accordance with law.

X. Scope of Services

The intended scope of work is to facilitate the work of the Advisory Committee on Homelessness as

they create a strategic plan for the City’s response to homelessness that is data driven, evidence

informed, and that considers regional and structural coordination over the course of a twelve-month

period. The Advisory Committee is expected to meet bi-weekly until the strategic plan is complete

and each meeting is expected to be approximately two hours in length, with a 5:15 pm scheduled

start time. Preparation outside of this two-hour window will be expected and compensated.

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Facilitation Services – City of Bangor Advisory Committee on Homelessness

It is expected that the facilitator will assist the Advisory Committee and its Chair in crafting agendas

and conducting meetings that lead to prompt, well-informed, and properly vetted decisions and

recommendations for inclusion in the strategic plan.

The facilitator is expected to produce documents and/or templates and tools that track and

memorialize issues identified and prioritized, input received, and decisions made. The facilitator may

also be asked to assist with drafting the strategic plan document.

XI. Qualifications

Facilitators submitting a proposal must have demonstrable prior experience evidencing

qualifications for this role.

The following information must be provided in the proposal in the order stated:

1. Facilitator Information. Provide the individual’s/firm name, address, telephone numbers, and

email addresses of the contact person.

2. Qualifications. Provide information on the individual/firm’s size, history, personnel, special

expertise, and portfolio. Individual resumes, awards, and associations may be included.

3. Special Qualifications. List each individual who is expected to provide services to the Advisory

Committee. Describe who will perform the various tasks, the amount of their involvement

and responsibilities, and give their qualifications, including number of years’ experience,

registrations, education, and a list of the individual’s experience. Briefly describe each

individual’s involvement with other similar projects, if any.

4. Provide a short discussion of why the individual Consultant or the firm is the best qualified to

perform the project. Discuss how the individual Consultant or firm will approach the various

aspects of this project.

5. Provide a writing and document sample to include templates and tools that track issues and

contribute to the strategic plan document.

6. Provide a list of similar projects the individual Consultant or firm has participated in during

the past two years.

7. References. Provide three references from recent projects. Include name, project name,

phone and/or email contact information.

8. Statement of Availability. Provide sufficient information to demonstrate the availability of

proposed staff for the following 12 months, to attend bi-weekly meetings of approximately

two hours in length, with a 5:15 pm scheduled start time.

9. Cost. The Consultant shall provide an estimate of the costs associated with the proposal.

Because the scope of the facilitator’s work remains fluid, the City anticipates receiving costs

as a fully loaded hourly rate.

10. Other Information. If you feel additional information is necessary to support your

qualifications, you may include it at the end of the required information labeled as

“Supporting Data”.

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Facilitation Services – City of Bangor Advisory Committee on Homelessness

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P27-08
Bid Title:	Facilitation Services-Advisory Committee on Homeless
Category:	Consulting & Professional Services
Status:	Open

Facilitation Services-Advisory Committee on Homeless

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