ONE (1) TIME PURCHASE OF UP TO TWO (2) 2026 SAWCUT TRAILERS

Number

Title

6/23/2026 2:00 PM

6/29/2026 2:00 PM

7/10/2026 2:00 PM

MICHAEL RICHMOND, BUYER,

MICHAEL.RICHMOND@PGWORKS.COM

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

PLEASE SUBMIT PRICING FOR A ONE (1) TIME PURCHASE OF UP TO TWO (2) 2026 SAWCUT TRAILERS AS DESCRIBED IN THE ATTACHED SPECIFICATIONS.

***BIDS WILL BE DEEMED NON-RESPONSIVE IF BIDDERS: ***

-TAKE EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

-FAIL TO PROVIDE PRICING ON ALL ITEMS

-FAIL TO PROVIDE LEAD TIME ON ALL ITEMS

ANY QUESTIONS OR REQUESTS FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA WWW.PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON MONDAY, JUNE 29, 2026.

PLEASE REVIEW AND COMPLETE THIS BID PACKET NO LATER THAN 2:00 PM EST ON FRIDAY, JULY 10, 2026.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

PLEASE SUBMIT PRICING AND LEAD TIME FOR THE ITEM BELOW BY FRIDAY, JULY 10, 2026. INCLUDE FREIGHT CHARGES IF APPLICABLE; OTHERWISE, WE WILL ASSUME NO FREIGHT CHARGES APPLY. IF YOU OFFER EARLY PAYMENT DISCOUNTS, PLEASE INCLUDE THE DISCOUNT TERMS ON YOUR QUOTE. ALL BID SUBMISSIONS WILL BE EVALUATED WITHOUT CONSIDERING EARLY PAYMENT DISCOUNTS.

MILESTONES AND DOCUMENTATION OF DILIGENCE

AT MILESTONES DESCRIBED BELOW, VENDOR MUST PROVIDE DOCUMENTATION TO PGW VIA EMAIL TO FLEETMANAGEMENT@PGWORKS.COM .

• WITHIN THIRTY (30) DAYS OF AWARD, VENDOR MUST PLACE AN ORDER WITH THE MANUFACTURER FOR TRAILER UNITS AT QUANTITIES AWARDED, OR WITHIN THIRTY (30) DAYS OF OPENING DATE FOR PLACING MANUFACTURER ORDERS.
• VENDOR MUST PROVIDE DOCUMENTATION OF TRAILER ORDER, SHOWING ORDER DATE, EXPECTED DELIVERY DATE, AND SERIAL NUMBERS OR OTHER SUITABLE CONFIRMATION OF VEHICLE IDENTITY.
• WITHIN SEVEN DAYS OF TRAILER DELIVERY, VENDOR MUST SEND A SCHEDULE OF UPFIT COMPLETION, ESTIMATING THE DATE OF COMPLETION AT THREE (3) INTERVALS (ONE-THIRD COMPLETE, TWO-THIRDS COMPLETE, AND FULLY COMPLETE).
• VENDOR MUST SCHEDULE ON-SITE VISIT WITH PGW AT THE ONE-THIRD AND TWO-THIRDS INTERVALS TO REVIEW PROGRESS, OR
• SEND PHOTOGRAPHS OF PROGRESS WITHIN SEVEN DAYS OF THE DATE OF COMPLETION OF INTERVALS ONE-THIRD AND TWO-THIRDS.
• IN THE EVENT OF PRODUCTION DELAYS OR DELAYS IN THE UPFIT SCHEDULE, VENDOR MUST PROVIDE NOTIFICATION TO PGW AND DOCUMENTATION OF REASON FOR DELAY (E.G., MANUFACTURER LETTER).

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

ADDITIONAL NOTES:
(1) UPON RECEIPT OF BIDS, PGW WILL DETERMINE WHICH QUANTITY OF TRAILERS TO PURCHASE.
(2) THE BASIS OF AWARD FOR THE SUCCESSFUL BIDDER SHALL RESULT IN ONE (1) PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.  IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1.    LEAD-TIME
2.    BEST AND FINAL OFFER (BAFO)
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
(3)  THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.
(4)  CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION:
-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.
-”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding
-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ
- “RESPONSE” TAB:
QUESTIONS- Answer required questions & upload completed required documents.
PRICING – Review items list & enter bid pricing
-“CALENDAR” TAB – Review all events for RFQ