RFP 26-101 Group Vision Insurance

Location:	Missouri
Posted:	Aug 10, 2026
Due:	Aug 27, 2026
Agency:	St. Charles County
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	RFP 26-101
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

REQUEST FOR PROPOSAL

RFP 26-101

For

Group Vision Insurance

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking proposals for Group Vision Insurance for calendar year 2027. The

County, with the consent of the Vendor, shall have the option for three (3) one-year extensions under

the same terms and conditions. The County reserves the right to terminate the contract for any

violation, by the successful proposer, of any term or condition of the contract by giving thirty (30)

days written notice stating the reasons therefore and giving the party time to remedy any

deficiencies.

PROPOSAL INSTRUCTIONS

One [1] signed original and one [1] signed copy of the proposal, along with an electronic copy

provided on a USB storage device must be received in a sealed envelope plainly marked “RFP 26-

101 Group Vision Insurance” with the due date and time of the proposal in the lower left corner of

the envelope.

An authorized representative of the company/person submitting the proposal must sign in blue

ink.

Proposals must be submitted to the St. Charles County Finance Department, 201 North Second

Street Room 541, St. Charles, MO 63301 prior to 8/27/2026 at 2:00 PM.

St. Charles County reserves the right to accept and/or reject any and all proposals.

PROPOSAL INQUIRIES

Any questions or clarifications concerning this RFP must be submitted in writing to:

Kurt Mandernach, Purchasing Manager

St. Charles County Government

Finance Department

201 North Second Street

St. Charles, Missouri 63301

Fax: (636) 949-7589

kmandernach@sccmo.org

• The RFP number and title shall be referenced on all correspondence.

• All questions must be received no later than 3:00 PM on 8/20/2026.

• Any question received after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s website

http://www.sccmo.org/Bids.aspx in the form of an addendum, if deemed necessary.

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Proposal Inquiries”, concerning this request is prohibited PRIOR TO PROPOSAL

OPENING. Representative shall include, but not be limited to, all elected and appointed

officials, and employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Proposal Opening may

be disqualified at the sole discretion of St. Charles County.

26-101 Vision Insurance

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Finance

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all proposals or parts of a proposal

and waive technicalities, and to adjust quantities.

 All proposals will be considered final. No additions, deletions, corrections, or adjustments will

be accepted after the time of proposal opening.

 All delivery costs or charges must be included in the F.O.B. destination proposal price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The contract shall be effective Calendar Year 2027. The County shall have the option to

renew for three (3) additional one-year terms.

 The electronic version of this proposal/RFP is available upon request. The document was

entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this proposal/RFP on file in the Purchasing

Office governs in the event of a discrepancy between the information contained in or on the

electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the proposal must sign all proposals, in blue

ink.

 Vendors must submit two (2) signed copies of their proposal along with an electronic copy;

one is to be an original and so marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the proposal.

 St. Charles County will not award any proposal to an individual or business having any

outstanding amounts due from a prior Contract or business relationship with the County or

who owes any amount(s) for delinquent taxes, fees or licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will

be considered as “Void” and will not be opened.

 The successful proposer is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

26-101 Vision Insurance

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Finance

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

 All proposers must possess the necessary and appropriate business and/or professional

licenses in their field.

 Award will be made to the low responsive, responsible proposer, or to the offeror whose

proposal is most advantageous to the County, price and other factors considered including

geographic location. When payments are to be made to the County, award will be made to

the most advantageous offer.

 County reserves the right to accept any item or group of items offered, unless the proposer

qualifies his proposal by specific limitations. The proposal can be on an "all or none" basis if

wording in the proposal so states and if all items solicited are included in the proposal.

 When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

Insurance:

Professional Liability (errors and omissions) insurance with limits of not less than $1.0 million per

claim / $3.0 million aggregate covering all services provided for in the Agreement. Coverage to be

written on a claims-made basis for a period of not less than three (3) years following termination of

the Agreement.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles

County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every such

business entity shall sign an affidavit affirming that it does not knowingly employ any person who is

an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall

verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit is included in this RFP request. Vendors may

choose to send the required documentation using one of the following options:

• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

• Send the notarized affidavit and E-Verify MOU signature page along with a RFP solicitation

response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will

remain current for one year from the date of the notarized affidavit.

26-101 Vision Insurance

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Finance

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

** PLEASE NOTE:

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-

Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of

Homeland Security - Verification Division

The online address to enroll in the E-verify program is:

https://everify.uscis.gov/account/enroll

Open Records

Any and all information contained in or submitted with the proposal becomes a public record subject

to the Missouri Sunshine Law when a negotiated contract based on the proposal is entered or all

proposals are rejected. If the proposer believes that any information contained in or submitted with

the proposal is protected from disclosure by the Missouri Sunshine Law, the proposer must clearly

identify what information the proposer believes is so protected and must also clearly identify the legal

basis therefor.

Veteran Friendly Employment Policy

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a

copy of such policy to your response as a point of information."

_____ "YES" our company has a veteran friendly employment policy.

_____ "NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

26-101 Vision Insurance

Page 5 of 12

Finance

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP 26-101
Bid Title:	RFP 26-101 Group Vision Insurance
Category:	SCCMO Services/non-professional, non-consulting
Status:	Open

RFP 26-101 Group Vision Insurance

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See also