Court Clerk Training Institute (Room Blocks)

Location:	California
Posted:	Jul 16, 2026
Due:	Jul 30, 2026
Agency:	Judicial Council of California
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	No. CRS-SP-492
Publication URL:	To access bid details, please log in.

Request for Proposal

Status

Open
Topic

Conferences/Room Blocks
Deadline

July 30, 2026
ID#

CRS-SP-492

Description

The Judicial Council of California seeks proposals from hotels for sleeping rooms.

Location: Sacramento , California

Date: March 7-12, 2027 or February 28-March 5, 2027 and April 11-16, 2027 or April 4-9, 2027 and May 2-7, 2027 or May 9-14, 2027

Proposals must be received by the 11:59 PM Pacific Time, July 30, 2026 .

E-mail proposals to: ConferenceRFPs@jud.ca.gov(link sends email) . Subject Line: CRS-SP-492 , Court Clerk Training Institute .

Proposal submissions must include the following documents with “CRS-SP- 492 ” added to the file name. See the RFP Attachments and Links section of the RFP for links to these forms:

Bidder’s Acceptance of Terms and Conditions
Darfur Contracting Act Certification
General Certifications Form
Attachment 3 (Submission Form for Technical and Cost Proposal) – See below for link

Further information regarding this solicitation is set forth in Request for Proposal (Attachments below).

The Judicial Council of California does not retain the services of third party or outsourced representations. All quoted rates are to be net, non-commissionable.

Attachments

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

How to Submit Proposals

Attachment 3 and supporting documents listed must be received by the deadline date and time.

Submit Proposal(link sends email)

Deadline for Questions

Submit questions by July 23, 2026, 11:59 pm. Questions and answers received by the deadline will be posted on July 24, 2026.

Submit Questions (link sends email)

Important dates

Issued date

July 16, 2026

Deadline for Questions

July 23, 2026

Deadline

July 30, 2026

Attachment Preview

ATTACHMENT 3

SUBMISSION FORM FOR TECHNICAL & COST PROPOSAL (ROOM BLOCK - MULTI AWARD)

Proposer's Information.

Propose sleeping room schedule. Enter "n/a" for any items that are not applicable. Please note the Judicial Council's budgeted sleeping room unit rate as indicated on the RFP in Section 2.

Maximum Rates and Fees. Preference will be given for costs proposed within the maximum rates and fees established by the Judicial Council of California. However please submit hotel's best available rate if the budgeted sleeping room unit rate listed on the RFP in section 2 cannot be accommodated.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Confirm if hotel accepts the transient occupancy tax waiver. Specify the type/name of tax and the associated dollar amount (do not enter a %). List all applicable taxes.

Specify the name and the associated dollar amount of surcharge(s), if any.

Other Program Needs.

Propose parking price schedule, number of parking passes, discounted passes and parking rate inclusive of any service charges, and/or sales tax. Enter "n/a" for any items that are not applicable.

Propose internet connection pricing.

Propose concessions (identify if included in other proposed pricing):

Propose options for transportation to the hotel on public transportation.

Discuss the various means of transportation to local airports.

Discuss the approximate distance from major freeways.

OFFER PERIOD

A Proposer's submission is an irrevocable offer for ninety (90) days following the proposal due date. In the event a final contract has not been awarded within this ninety (90) day period, the Judicial Council of California reserves the right to negotiate extensions to this period.

Signature (must be completed by proposer):

Signed this _________ day of _______________________, 20________.

END OF ATTACHMENT

Firm (Legal Name):
Address:
Address Line 2:
City, State, Zip Code:
Contact:
Title:
Phone:
Email:
Web Site:
Federal Tax ID Number:
Business License:	Attached Will provide prior to entering into contract	Attached Will provide prior to entering into contract	Attached Will provide prior to entering into contract
Is property compliant with American Disabilities Act (ADA)?	Yes No	Yes No	Yes No
Is construction/renovation anticipated during the program dates?	Yes No If yes, please describe:	Yes No If yes, please describe:	Yes No If yes, please describe:
Hotel Check-in and Check-out Time:
Guest Room Reservation Cancellation Policy:
What is the amount held for incidentals upon check-in?
The property accepts direct billing (master account)?	Yes (see RFP section 2.1, Program, Payment)	Yes (see RFP section 2.1, Program, Payment)	Yes (see RFP section 2.1, Program, Payment)
Please indicate which date(s) you are offering for the program:	Please indicate which date(s) you are offering for the program:	Please indicate which date(s) you are offering for the program:	Please indicate which date(s) you are offering for the program:
Dates	Dates	Yes	No
Block #1	Block #1
1st Choice: March 7-12, 2027	1st Choice: March 7-12, 2027
2nd Choice: February 28-March 5, 2027	2nd Choice: February 28-March 5, 2027
Block #2	Block #2
1st Choice: April 11-16, 2027	1st Choice: April 11-16, 2027
2nd Choice: April 4-9, 2027	2nd Choice: April 4-9, 2027
Block #3	Block #3
1st Choice: May 9-14, 2027	1st Choice: May 9-14, 2027
2nd Choice: May 2-7, 2027	2nd Choice: May 2-7, 2027

	Block #1

Date	Type of Sleeping Room	Estimated Number of Sleeping Rooms
Date 1: March 7, 2027 or February 28, 2027	Single Occupancy	9
Date 2: March 8, 2027 or March 1, 2027	Single Occupancy	65
Date 3: March 9, 2027 or March 2, 2027	Single Occupancy	65
Date 4: March 10, 2027 or March 3, 2027	Single Occupancy	65
Date 5: March 11, 2027 or March 4, 2027	Single Occupancy	65
Date 6: March 12, 2027 or March 5, 2027	Single Occupancy	Check out
		269

Propose the cut-off date for reservations:

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
c.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
d.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
e.	Total Applicable Taxes:	$

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Specify surcharge name:	$
b.	Specify surcharge name:	$
c.	Specify surcharge name:	$
d.	Total Applicable Surcharges:	$

	Block #2

Date	Type of Sleeping Room	Estimated Number of Sleeping Rooms
Date 1: April 11, 2027 or April 4, 2027	Single Occupancy	9
Date 2: April 12, 2027 or April 5, 2027	Single Occupancy	65
Date 3: April 13, 2027 or April 6, 2027	Single Occupancy	65
Date 4: April 14, 2027 or April 7, 2027	Single Occupancy	65
Date 5: April 15, 2027 or April 8, 2027	Single Occupancy	65
Date 6: April 16, 2027 or April 9, 2027	Single Occupancy	Check out
		269

Propose the cut-off date for reservations:

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
c.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
d.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
e.	Total Applicable Taxes:	$

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Specify surcharge name:	$
b.	Specify surcharge name:	$
c.	Specify surcharge name:	$
d.	Total Applicable Surcharges:	$

	Block #3

Date	Type of Sleeping Room	Estimated Number of Sleeping Rooms
Date 1: May 2, 2027 or May 9, 2027	Single Occupancy	9
Date 2: May 3, 2027 or May 10, 2027	Single Occupancy	65
Date 3: May 4, 2027 or May 11, 2027	Single Occupancy	65
Date 4: May 5, 2027 or May 12, 2027	Single Occupancy	65
Date 5: May 6, 2027 or May 13, 2027	Single Occupancy	65
Date 6: May 7, 2027 or May 14, 2027	Single Occupancy	Check out
		269

Propose the cut-off date for reservations:

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Does hotel/motel accept transient occupancy tax waiver (exemption certificate for state agencies)?
b.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
c.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
d.	Specify type/name of tax (Occupancy, State, Local, City, etc.):	$
e.	Total Applicable Taxes:	$

Item Number	Type	Dollar Amount (Do not enter percentage)
a.	Specify surcharge name:	$
b.	Specify surcharge name:	$
c.	Specify surcharge name:	$
d.	Total Applicable Surcharges:	$

Parking Rate	Number of Complimentary Parking	Valet Parking Rate	Self-Parking Rate	Oversize Vehicles/ SUV	In/Out Privileges
Complimentary Parking
Discounted Parking Group Rate
Normal Hotel Parking Rate

Basic Wi-Fi rate in guest rooms:	$

Item No.	Description	Approved (please note if approved)	Alternative
1.	Complimentary room policy - please indicate how many actualized room nights will earn 1 complimentary room night.
2.	Complimentary Guest Room Internet
3.	3 complimentary parking for event staff, daily
4.	Breakfast included in the room rate
5.	24-hour individual cancellation
6.	2-week cut-off
7.	Waive urban, resort and/or destination fees
	Additional concessions:

BY (Authorized Signature)

PRINTED NAME OF PERSON SIGNING

TITLE OF PERSON SIGNING

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Court Clerk Training Institute (Room Blocks)

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