IFB 26052Z One Ton 4x4 Cab & Chassis with Platform Body

AD # 7/16 & 7/20 INVITATION FOR BID
IFB #26052Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
ONE TON 4X4 CAB & CHASSIS WITH PLATFORM BODY
For Further Information Contact: Date: July 16, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 11:00 A.M. local (Dayton OH) time on July 30, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a One Ton 4x4 Cab &
Chassis with Platform Body - with firm pricing from August 1, 2026, to December 31, 2026, and one option to renew at
the City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26052Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City reserves the right to award multiple vendors. Vendors are not required to quote on every line item. Purchase orders may be
issued and/or amended throughout the year as required by the various City divisions. Price quoted shall remain firm for the period of
August 1, 2026 through December 31, 2026. At the City's discretion, this agreement may be renewed for an additional 12-month
period (January 1, 2027 through December 31, 2027) at identical rates, terms, and conditions. Pricing shall apply only to the specific
vehicle configuration, trim level, and model year identified in this bid. In the event of a manufacturer model year change or MSRP
adjustment during the term of the agreement, pricing may be adjusted only to reflect documented manufacturer changes and must be
supported by official OEM documentation. Any requested price increase for renewal shall not exceed two percent (2%) of the original
bid, unless otherwise approved in writing by the City. All requests for renewal price increases must be accompanied by supporting
documentation that clearly provides a detailed justification. The City reserves the right to accept updated pricing, require
confirmation of pricing continuity, or cancel the order without penalty if pricing or specifications materially change. Failure to
comply with these terms may result in bid rejection.
ONE TON 4X4 CAB & CHASSIS WITH PLATFORM BODY
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 1 Each One Ton 4x4 Cab & Chassis with Platform Body
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

IFB #26052Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
ONE TON 4X4 CAB & CHASSIS WITH PLATFORM BODY
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 1 Each One Ton 4x4 Cab & Chassis with Platform Body
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. __________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No._________________________

IFB #26052Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26052Z Part 1, IFB No.
26052Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26052Z - ONE TON 4X4 CAB & CHASSIS WITH PLATFORM BODY
Time: Jul 30, 2026 11:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/73284131984?pwd=mVbXvnL9ekiFwLn2VWlo9guSNbuh1N.1
Meeting ID: 732 8413 1984
Passcode: y0rsuV

IFB #26052Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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SPECIFICATIONS
FOR A
ONE TON 4x4 CAB & CHASSIS
WITH PLATFORM BODY
City of Dayton - Division of Fleet Management
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset
purchases for the City of Dayton. Bidders must carefully review and comply with all provisions
to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design,
construction, and operational requirements as outlined in these specifications. Responses to all
specification fields are required to avoid proposal rejection. Failure to respond to any required
fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the
manufacturer's latest model in current production. All equipment must comply with all
applicable Federal, State, and Local regulations, including but not limited to design
requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's
standard equipment does not fully comply with these requirements but can be modified to meet
specifications, such modifications must be clearly documented and submitted in writing with the
bid. Unless otherwise stated, all equipment must be installed by the Original Equipment
Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be
accompanied by supporting literature submitted with the bid. The City of Dayton reserves the
right to waive minor technicalities, reject any or all bids, and accept the bid that is determined to
be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct
employees of the dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank
without any third-party involvement. Proof of this capability, along with proof of dealership
employment and location, must be included in the bid submission.
The dealership's sales representative responsible for the bid must be present onsite during
vehicle delivery. A hard paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and
franchised dealer service centers located within the State of Ohio. Warranty service must be
available at one or more authorized service locations reasonably accessible to the City of Dayton
for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company
name(s), service location(s), and contact person(s). Failure to provide adequate warranty service
availability or required documentation may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in
determining the lowest and best bid. A warranty certificate or card must be supplied with the
vehicle at the time of delivery.

Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the
City of Dayton, Division of Fleet Management, 1010 Ottawa St. Dayton, OH 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle
acquisition. Vehicles available from existing dealer inventory at the time of order ("on-the-lot"
vehicles) must be delivered within ninety (90) calendar days after receipt of a purchase order.
Vehicles ordered through a manufacturer's order bank must be delivered within one hundred
twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase order, subject
to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles
are offered as on-the-lot inventory or order bank units. Delivery time may be considered in bid
evaluation and shall be a contractual obligation. Extensions to delivery timelines may be
considered only for documented manufacturer delays beyond the bidder's control and must be
approved in writing by the City. Failure to meet the applicable delivery requirements may result
in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing
with the bid. The City of Dayton reserves the right to accept or reject any alternative equipment
if it is determined that the alternative is not in the City's best interest.
SPECIFICATIONS
FOR A
ONE (1) TON 4x4 CAB & CHASSIS WITH PLATFORM BODY
TYPE
It is the intent of these specifications to describe one (1) current production one-ton four-wheel
drive cab and chassis equipped with a heavy-duty platform body for municipal refuse collection
service.
The completed vehicle shall be designed to accept the City's existing 6-yard Perkins satellite
refuse collection body through removal from a City-owned truck and installation on the new
chassis. The completed vehicle shall be delivered fully assembled, tested, serviced, and ready for
immediate operation.
The bidder shall furnish all labor, materials, equipment, hardware, wiring, mounting
components, hydraulic connections, lighting, and incidental items necessary to provide a
complete operational vehicle.
Make and Model Bid:
Comply: _____ Yes _____ No
If no, explain:
____________________________________________________________________________________________________________
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CHASSIS & POWERTRAIN
The chassis shall be specifically configured for severe-duty municipal service, platform body
installation, and transfer of the City's existing satellite refuse collection body.
Minimum requirements:
* Current production model year
* One-ton cab and chassis
* Regular cab
* Four-wheel drive
* Single rear wheel configuration
* Minimum 10,900 lb GVWR
* Wheelbase and cab-to-axle dimensions compatible with the City's existing 6-yard
Perkins satellite body (Estimate: 60" Cab-To-Axle and 145" Wheelbase)
* White exterior
* Factory frame suitable for platform body installation without modification
* Factory trailer tow package
* Class V receiver hitch
* Factory seven-way trailer wiring connector
* Integrated trailer brake controller, if available
* Factory upfitter switch package, minimum six switches
* Heavy-duty cooling package
* Largest available radiator
* Engine oil cooler
* Transmission oil cooler
* Heavy-duty fan clutch
* Maximum available front and rear axle ratings
* Wheels and tires rated for maximum GVWR
* Full-size spare tire and wheel
* Jack and lug wrench
* Minimum 40-gallon fuel tank
Powertrain shall include:
* Gasoline engine
* Minimum 6.5L V8 gasoline engine
* Minimum 400 horsepower
* Minimum 450 lb-ft torque
* Heavy-duty automatic transmission
* Minimum ten forward speeds or OEM equivalent
* Tow/Haul mode
* Electronic shift-on-the-fly four-wheel drive
* Limited-slip rear differential
* Heavy-duty transmission cooler
* Cruise control
* Engine idle management capability preferred
Electrical and cab equipment shall include:
* Minimum 240-amp alternator
* Dual batteries, minimum 700 CCA each
* Factory auxiliary/upfitter wiring
* Battery rundown protection
* Backup camera
* Daytime running lamps
* Vinyl or heavy-duty cloth seating

* Vinyl or rubber flooring
* Air conditioning
* Power windows and locks
* Tilt steering wheel
* AM/FM radio with Bluetooth
* USB charging ports
* Four key fobs
Model Year: _____________________________________________________________________________________________
Wheelbase: ______________________________________________________________________________________________
Cab-to-Axle: _____________________________________________________________________________________________
GVWR: __________________________________________________________________________________________________
Front GAWR: ____________________________________________________________________________________________
Rear GAWR: _____________________________________________________________________________________________
Engine Bid: _______________________________________________________________________________________________
Horsepower: ______________________________________________________________________________________________
Torque: __________________________________________________________________________________________________
Transmission: _____________________________________________________________________________________________
Rear Axle Ratio: __________________________________________________________________________________________
Alternator Output: ________________________________________________________________________________________
Fuel Tank Capacity: _______________________________________________________________________________________
Comply: _____ Yes _____ No
If no, explain:
___________________________________________________________________________________________________________
____________________________________________________________________________________________________________
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PLATFORM BODY & WARNING LIGHTING
The completed vehicle shall be equipped with a heavy-duty steel platform body specifically
designed to support the City's existing Perkins 6-yard satellite refuse collection body.
Minimum platform body requirements:
* Approximately 9-foot platform length
* Approximately 7-foot platform width
* Heavy-duty steel construction
* Structural steel long sills
* Structural steel crossmembers
* Minimum 1/8-inch steel treadplate floor
* Full-width tapered headache rack
* Stake pockets
* Rub rail
* ICC rear bumper where applicable
* LED stop, turn, tail, marker, backup, and license plate lights
* Poly-Fenders
* Black polyurethane or powder-coat finish
* Receiver hitch shall remain accessible after installation
* Platform shall not reduce chassis GVWR
* Platform shall support the City's existing Perkins mounting skid without modification to
the OEM chassis frame
* The Perkins hydraulic system shall be powered by a new auxiliary battery mounted on
the platform body and wired into the truck's factory starting/charging system.
The completed vehicle shall also include a permanently mounted municipal LED amber warning
lighting system providing 360-degree visibility during refuse collection and roadside operations.
Minimum warning lighting requirements:
* One low-profile SAE Class 1 LED amber light bar mounted on the headache rack or
highest practical location
* Four permanently mounted LED amber corner warning lights
* Rear warning lights visible with the refuse body both lowered and raised
* LED work lights illuminating the operator control and loading area
* LED backup lights
* One illuminated dash-mounted master switch
* Synchronized flash patterns where applicable
* Weatherproof sealed connectors
* Wiring enclosed in split loom and secured to prevent chafing
* Installation shall not interfere with operation, removal, or maintenance of the satellite
refuse body
Platform Manufacturer: _____________________________________________________________________________
Platform Model: ___________________________________________________________________________________
Platform Length: ___________________________________________________________________________________
Platform Width: ____________________________________________________________________________________