Hydrant Meters

INVITATION FOR BID
HYDRANT METERS
CITY OF WINS TON-SALEM
UTILITIES
Bids Will Be Opened July 29th, 2026
at 10: 00 am
SUITE 324, CITY H ALL BUILDING
101 NORTH M AIN STREET
WINSTON-SALEM, N ORTH CAROLINA
BY THE
CITY/COUNTY PURCHASING DEPARTMENT
324 City Hall Building
Winston-Salem, NC 27101
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Notice to Bidders
It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may
not participate in any manner in the bidding, awarding, or administering of contracts in which they,
or a member of their immediate family, their business partner, or any organization in which they
serve as an officer, director, trustee, or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act
(ADA) and all rules and regulations promulgated thereunder. By submitting a bid, the successful
bidder agrees to indemnify the City from and against all claims, suits, damages, costs, losses, and
expenses in any manner arising out of, or connected with, the failure of the Company, its
subcontractors, agents, successors, assigns, officers, or employees to comply with the provisions
of the ADA or the rules and regulations promulgated thereunder.
All bids must be firm and not subject to increase, unless specified within the provisions of this
Invitation for Bid (IFB) and mutually agreed upon by the City and the proposer.
No special inducements will be considered that are not a part of the original bidding document.
City Rights and Options
The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this IFB at any time
* To cancel this IFB with or without the substitution of another IFB
* To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB
that would be in the best interests of the City
* To issue additional requests for information
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's
document(s) is opened and the bidder is determined to be a participant in the solicitation process
and shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes.
Bidders must claim any applicable exemptions to disclosure provided by law in their response to
this IFB. Bidders must identify materials to be protected and must state the reasons why such
exclusion from public disclosure is necessary and legal. The City reserves the right to make all
final determination(s) of the applicability of North Carolina General Statutes 132-1.2,
Confidential Information.
Familiarity with Laws and Ordinances
The submission of a bid on the items requested herein shall be considered as a representation that
the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which
affect those engaged or employed in the provision of such services, or equipment used in the
provision of such services, or which in any way affects the conduct of the provision of such
services; and no plea of misunderstanding will be considered on account of ignorance thereof. If
the bidder discovers any provisions in the IFB documents that are contrary to or inconsistent with
any law, ordinance, or regulation, it shall be reported to the City in writing without delay.
The bidder agrees that in carrying out this contract, compliance will be maintained with all
applicable federal, state, and local laws, specifically including, without limitations, the
Occupational Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and
IF 2723 HYDRANT METERS

Control Act. The bidder certifies that the bid is made in good faith and without collusion with any
person bidding on this contract or with any officer or employee of the City of Winston-Salem.
The undersigned further agrees, in connection with the performance of this contract, not to
discriminate against any employee or applicant for employment because of race, religion, color,
gender, age, handicap, political affiliation or national origin.
Ethics Policy / Code of Conduct
The City of Winston-Salem has established guidelines for ethical standards of conduct for City
representatives and to provide guidance in determining what conduct is appropriate in particular
cases. City representatives should maintain high standards of personal integrity, truthfulness,
honesty, and fairness in carrying out public duties; avoid any improprieties in their roles as public
servants including the appearance of impropriety; and never use their position or power for
improper personal gain. In establishing an ethics policy, the City of Winston-Salem desires to
protect the public against decisions that are affected by undue influence, conflicts of interest, or
any other violation of these policies as well as promote and strengthen the confidence of the public
in their governing body. For a complete review of the City Policy click the following link.
http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids
Equal Employment Opportunity / ADA
The Contractor shall not discriminate against any employee or applicant for employment because
of race, creed, color, religion, national origin, political affiliation, gender, age or disability. The
contractor shall comply with all applicable laws and regulations regarding the American with
Disabilities Act (www.ADA.gov) as amended from time to time and all rules and regulations
promulgated thereunder and other laws and regulations pertaining to equal employment. The
Contractor hereby agrees to indemnify the Owner from and against all claims, suits, damages,
costs, losses and expenses in any manner arising out of or connected with the failure of the
contractor, its subcontractors, agents, successors, assigns, officers or employees to comply with
the provisions of the ADA or rules and regulations promulgated thereunder. The Contractor agrees
to act affirmatively in its employment and promotion practices, and in the general treatment of its
employees.
Stimulation of the Local Economy
In an effort to stimulate the local economy, foster development and promote efficiency in the
provision of city services and the completion of various city projects, the City of Winston-Salem
has undertaken an initiative to strongly encourage all parties contracting with the City of Winston-
Salem to evaluate their internal operations and hiring practices and, where appropriate, to initiate
efforts to stimulate the local economy by hiring applicants and contractors from the Winston-
Salem/Forsyth County Area and by utilizing minority and women contractors and service
providers. Such efforts to stimulate the local economy may be accomplished by posting job
vacancies with the North Carolina Employment Security Commission, the Piedmont Triad
Regional Council of Governments, and the Winston-Salem Urban League; and utilizing the State
of North Carolina Office for Historically Underutilized Business database
(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources
such as the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County
based contractors and subcontractors. Stimulation of the local economy requires a collaborative
effort of both the public and private sector. The city is committed to taking reasonable steps to
achieve said goal.
IF 2723 HYDRANT METERS

Iran Divestment Act
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of persons
engaging in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will
Contractor utilize on this agreement any subcontractor on such list. This list, along with
additional information about the Iran Divestment Act, is available on the Treasurer's Office site:
https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-
Act-Resources.aspx.
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize
on this agreement any subcontractor on said list."
SPECIAL TERMS AND CONDITIONS
DETAILED SPECIFICATIONS: Detailed specifications for the items are included with the bid
request. Bids to be submitted in accordance with the specifications and these Special
Terms and Conditions, both of which require doing all that is necessary, proper, or
incidental to the furnishing of the equipment identified herein. All things not expressly
stated in the specifications or Special Terms and Conditions but involved in carrying them
out must be included in bidder's proposal as though they were specifically stated.
NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders,
special terms and conditions specific to this Invitation for Bids, the specifications, and
General Contract Terms and Conditions. The City of Winston-Salem objects to and will
not evaluate or consider any additional terms and conditions submitted with a bidder
response. This applies to any response appearing in or attached to the document as part of
the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND
CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any
additional terms and conditions, whether submitted purposely or inadvertently, shall have
no force or effect. It shall be the bidder's responsibility to read this entire document, review
all enclosures and attachments, and comply with all requirements specified herein.
The bidder is cautioned that the requirements of this bid can be altered only by written
addendum and that verbal communications from whatever source are of no effect.
EXCEPTIONS TO SPECIFICATIONS:
In the event that clarifications or changes to bid specifications are necessary, changes will
be made by written addendum. In all cases items must be furnished as requested, and where
brand names are used, consider the term "or equal" to follow. Such references are not
intended to be restrictive and comparable products of other manufacturers will be
considered. However, written approval for any proposed substitution or change in
specifications must be obtained by bidder prior to the close of bids.
Any request for an approved equal, change in specification or protest of specifications must
be fully supported with technical data, test results, or other pertinent information and
evidence that the substitute offered is equal to, or better than, the specification requirement.
The bidder shall not construe this paragraph as inviting deviation or implying that any
deviation will be acceptable.
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Bidder's failure to request exceptions to specifications or approved equals as stated above
will be interpreted as the bidders' intent to comply fully with the requirements as written.
Conditional or qualified bids shall be subject to rejection in whole or in part.
The City of Winston-Salem reserves the right to postpone bid openings for its own
convenience.
GENERAL REQUIREMENTS: The items furnished shall be new and unused and the
manufacturer's latest listed and published stock model, or models which meet all the
applicable requirements of these specifications.
BIDDERS SUBMITTALS: When requested, Bidder must furnish all information requested
herein including descriptive literature and/or complete specifications covering the products
offered. Reference to literature submitted with a previous bid will not satisfy this
provision. Bids which do not comply with these requirements will be subject to rejection.
All documents submitted should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem accepts no
responsibility for any expense incurred by the bidder in the preparation and presentation of
a bid. Such expenses shall be borne exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the
successful bidder's/vendor's response to this Invitation for Bids and Proposals and any
addenda thereto, plus the City's issuance of a City of Winston-Salem Purchase Order for
the proposed goods and/or services shall constitute a binding contract.
PURCHASE OF ADDITIONAL ITEMS : Subject to the successful bidder's acceptance, the
City reserves the option to purchase additional items as specified herein at the price bid
and awarded in this Invitation for Bids and Proposals within one (1) year from bid opening
date. This bid may also be utilized by other entities per N.C.G.S. to piggyback at the sole
discretion of the vendor.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and
indemnify the City of Winston-Salem and all of its officers, departments, agencies,
agents, and employees from and against all claims, loss, damage, injury, fines, penalties
and cost - including court costs and attorney's fees, charges, liability, and exposure,
however, caused resulting from, arising out of, or in any way connected with the
bidder's/vendor's negligent performance or nonperformance of the terms of the contract.
IF 2723 HYDRANT METERS

VENDOR SUPPORT/SERVICE AND PARTS: The vendor and/or manufacturer bidding on
these specifications must have the ability to provide repair parts and technical service in
the form of a service representative, including the maximum time from receipt of notice to
arrival of parts or the service representative. The manufacturer, whether they are the
vendor or not must be satisfactory to the City of Winston-Salem from the standpoint of
experience, reliability, and demonstrated ability to manufacture equipment comparable as
to size and type as that required by the specifications and shall have manufactured and/or
sold equipment of the size and type specified which has operated satisfactorily in the field
for a minimum of one year. The City of Winston-Salem reserves the right to reject bids
from vendors that have failed to perform satisfactory under previous contracts with the City
of Winston-Salem and/or vendors that cannot produce satisfactory evidence that they can
furnish promptly all spare parts needed for ordinary service and repair of the equipment
herein specified.
INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:
a. Upon delivery the items will be subject to inspection to verify conformance with
specifications by the staff of the City of Winston-Salem
b. Any defects or failure of items to perform or comply with any requirements of the
City specifications must be immediately remedied by the vendor at the vendor's
own expense prior to acceptance by the City.
WARRANTY(when requested): Bidder to include the warranty provisions as outlined in bid
specifications.
TAX EXEMPTIONS: The City of Winston-Salem is exempt from Federal Excise Tax but not
from State and Local Sales Tax. Sales tax should not be included in bid prices but may be
added as separate items.
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on
the match between the stated specifications and other requirements included in the final
bid request and the vendor's proposal including selection of the lowest responsible bidder,
with consideration of past performance, service record, and reliability. The statutory
provisions controlling purchasing by local governments in N. C. (GS 143) includes
selection standards for use in making of awards. The provision reads, "All contracts shall
be awarded to the lowest responsible, responsive bidder, taking into consideration quality,
performance, and the time specified in the bids for the performance of the contract". The
City of Winston-Salem reserves the right to accept or reject any or all bids and proposals
and further specifically reserves the right to make the award or awards in the best interest
of the City of Winston-Salem.
All bids shall be made firm for no less than sixty (60) days.
IF 2723 HYDRANT METERS

Nondiscrimination Ordinance
As a condition of entering into this contact, the Contractor represents and warrants that it will fully
comply with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled
"Policy of Nondiscrimination" of the Winston-Salem City Code. As part of such compliance, the
Contractor shall not discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual
orientation, gender identity, gender expression, pregnancy, veteran status, disability, age, marital
status, familial status, protected hairstyle, political affiliation or national origin in the screening of
applicants, the hiring and treatment of its employees, the provision of the goods and/or services
set forth herein, or the solicitation, selection, hiring, or treatment of its subcontractors, vendors or
suppliers, (hereinafter collectively "subcontractors"), if any, in connection with this contract or the
contract solicitation process if applicable, nor shall the Contractor retaliate against any person or
entity for reporting instances of such discrimination. The Contractor shall enact employment
policies consistent with this obligation to refrain from such discrimination and shall provide
evidence of such to the City within 90 calendar days of the first receipt of City funds. The
Contractor shall provide equal opportunity for subcontractors to participate in all of its
subcontracting and supply opportunities, if any, under this contract, provided that nothing
contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of
marketplace discrimination that has occurred or is occurring in the marketplace. The Contractor
understands and agrees that a violation of this clause shall be considered a material breach of this
contract and may result in termination of this contract, disqualification of the Contractor from
participating in future City contracts pursuant to Winston-Salem City Code Section 2-3 or other
sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to: (a)
promptly provide to the City in a format specified by the City all information and documentation
that may be requested by the City from time to time regarding the screening of applicants, the
hiring and treatment of its employees particularly if City funds were used in connection with
hiring and compensation process, and the solicitation, selection, treatment and payment of
subcontractors, if any, in connection with this Agreement; and (b) if requested, provide to the City
within sixty days after the request a truthful and complete list of the names of all subcontractors
that the Grantee has used under this contract, including the total dollar amount paid by the
Contractor on each subcontract or supply contract. The Contractor further agrees to fully cooperate
in any investigation conducted by the City pursuant to the City's Nondiscrimination Policy, to
provide any documents, relevant to such investigation, that are requested by the City. The
Contractor agrees to provide to the City from time to time on the City's request, payment affidavits
detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with
this contract within a certain period of time. Such affidavits shall be in the format specified by the
City from time to time. Nothing in this contract shall negate or diminish the requirements of the
City's MWBE program. Nothing in this contract shall infringe upon any rights afforded to the
Contractor by state or federal law.
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Proposal Form
Hydrant Meters
Submit proposals to the following location:
US Postal Service address: or Hand-delivery or FedEx address:
City/County Purchasing Department City/County Purchasing Department
Post Office Box 2511 101 N. Main Street, 324 City Hall
Winston-Salem, North Carolina 27102 Winston-Salem, North Carolina
27101
Bids may also be submitted per email to tawannag@cityofws.org
Public Health & Safety
To protect public health, including the health of city employees, and to slow the rate of
transmission of COVID-19, all vendors, contractors and service providers, including their
employees, officers, agents and subcontractors, conducting business with the City of Winston-
Salem (collectively hereinafter "City Contractors") must align their operations, employment and
safety practices with the guidance and recommendations of the CDC and OSHA relating to
COVID-19 and the executive orders issued by Governor Roy Cooper, until further notice. All
City Contractors must implement, adhere to, and enforce measures that require, amongst other
things, frequent hand washing, the use of hand sanitizer, social distancing and the wearing of
contractor-provided PPE including, but not limited to, face masks and gloves, recommended by
the CDC, OSHA, the State of North Carolina or the City of Winston-Salem, by all of their
employees and subcontractors accessing city owned or leased property. Until further notice, all
City Contractors must refrain from accessing city owned or leased property without the
aforementioned PPE and must refrain from accessing city owned or leased property if exhibiting
any symptoms associated with COVID-19. Failure to adhere to the requirements set forth herein
may result in the removal of a City Contractor from city owned or leased property and the City's
exercise of the appropriate contract suspension or termination provisions.
BIDDERS:
The City of Winston-Salem is seeking bids for Hydrant Meters per specifications included in
this document.
For any questions or comments regarding this bid please contact TaWanna A. Gates at (336)
747-6938 tawannag@cityofws.org
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CITY OF WINSTON-SALEM
HYDRANT METERS
SPECIFICATIONS AND BID SHEET
GENERAL
1. Hydrant meter shall be Zurn Wilkins Model 3-RPHBMGV which shall include a factory
installed gate valve and manufacture provided stand for each unit. Alternate hydrant meter
assemblies will not be accepted.
2. Hydrant barrel lock accessory shall be Zurn Wilkins Model HBM-BHLP, specifically for
padlock. Alternate hydrant barrel locks will not be accepted.
3. The City of Winston-Salem reserves the right to increase or decrease the quantity of meters
purchased under this contract.
4. Warranties will be accepted as offered by the manufacture. Defective meters as defined by the
warranty shall be repaired or replaced by the manufacture at no cost to the city.
This will be a term contract beginning August 2024 thru August 31, 2025, with the option to
extend the contract for one (1) additional year, with the vendor's acceptance.
ITEM 1 - 3" RP HYDRANT METER WITH STAND
15 Make: ZURN WILKINS Model: 3-RPHBMGV Cost Each: $_____________
TOTAL FOR: 15
____________________________________DOLLARS$_____________________
ITEM 2 - HYDRANT BARREL LOCK
15 Make: ZURN WILKINS Model: HBM-BHLP Cost Each: $_________________
TOTAL FOR: 15
________________________________ DOLLARS$_________________________
GRAND TOTAL $ __________________________________________________________
ALL UNIT PRICES ARE FOB DESTINATION.
IF 2723 HYDRANT METERS

BID AUTHORIZATION AND SIGNATURE
Bids are to be signed by an officer of the company authorized to bind the submitter to its
provisions. Failure to manually sign and notarize this bid form will disqualify the bidder
and the bid will not be considered.
________________________________________ _____________________________
Company Telephone Number
________________________________________ _____________________________
Authorized Signature Witness
________________________________________ _____________________________
Typed Name and Title
________________________________________ _____________________________
Address, (P.O. Box or Street) City, State, Zip E-Mail Address
IF 2723 HYDRANT METERS