Request for Qualifications for LaRose Way Architectural and Engineering Design Services

City of Nashua
Purchasing Department
Administrative Services Division
(603) 589-3330
229 Main Street - Nashua, NH 03060 Email: purchasing@nashuanh.gov
July 15, 2026
Subject: RFQ0026-082426 Request for Qualifications for LaRose Way Architectural and Engineering Design
Services
The City of Nashua, NH, herein referred to as "the City", is seeking qualifications from vendors for Design
Services for the proposed Richard LaRose Way Improvement Project.
The selected firm will be expected to work in a highly collaborative manner with stakeholders to help take
the conceptual design and get it ready for construction.
The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all
proposals or parts of proposals; to waive any defects, information, and minor irregularities; to accept
exceptions to these specifications; to award contracts or to cancel this request if in the City's best interest.
INFORMATION FOR PROPOSERS:
The City is now accepting submittals electronically via Bonfire. Please review the electronic documents
linked here, Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly
recommend that you give yourself sufficient time and at least one (1) business day before due date to begin
the uploading process and finalize your submission. Copies are also available on the City's website in the
Purchasing section within the Bids section. If a vendor chooses to submit their proposal outside of Bonfire,
the following are alternate options:
If a vendor chooses to submit their proposal outside of Bonfire, the following are alternate options:
Paper: Submission one (1) copy in sealed envelope(s) or package(s) clearly marked "RFQ 0026-
082426 Qualifications for LaRose Way Architectural and Engineering Design Services"
Qualifications must be submitted in the format provided and address the item(s) specified in the
RFQ package. Included in this envelope shall be a USB drive containing two separate electronic
files: one for the qualifications and one for the cost proposal, corresponding to the separately
sealed envelopes.
A cost proposal shall be submitted in a separate sealed envelope from the qualification proposal.
The outside of the envelope shall be clearly marked "RFQ
-082426 Cost Proposal". The cost proposal shall include all pricing information requested. No
pricing information shall be included in the qualification proposal. Inclusion of cost information in
the qualifications documents may result in the proposal being deemed non-responsive.
Regardless of the method of submission, proposals must be received no later than 4:00pm on Monday,
August 24, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061.
Postmarks or other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever
delivery mechanism it chooses as long as it remains clear that the vendor is responsible for submissions
prior to the date and time.

The time of receipt shall be considered when a proposal has been officially documented by the Purchasing
Department, in accordance with its established policies, as having been received at the location designated
above. The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to
shipping shall be the vendor's responsibility.
Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities;
Current Bids and on the Bonfire website; (Refer to Document RFQ0026-082426. Proposal will be opened in
public on the due date and time. Results of the proposal opening will be posted on the City's website,
www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document RFQ LaRose Alley
Design Services) within twenty-four (24) hours of the opening.
Please note paper copies of proposal documents are not available in the City's Purchasing Office.
The City assumes no liability for the payment of costs and expenses incurred by any party in responding to
this invitation for proposals. All proposals become the sole property of the City of Nashua. This request for
proposals is not a contract and alone shall not be interpreted as such but rather serves as an instrument
through which proposals are solicited.
The timeline for this project is as follows:
Projected Timeline Date
Friday, July 24, 2026, 1:30pm - LaRose Way 113 W
Optional Pre-Proposal Meeting
Pearl Street
Deadline for Vendor Questions Friday, July 31, 2026 10:00am
Vendor Question Answers Posted Wednesday, August 5, 2026 4:00pm
Proposals Due Monday August 24, 2026 4:00pm
Vendor Interviews TDB
Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring
accurate and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries
must be submitted in writing, citing the RFQ title/number, Page, Section, and must be received no later
than Friday, July 31, 2026 by 10:00 am to:
City of Nashua
229 Main Street, Nashua, NH 03060
purchasing@nashuanh.gov
The City will consider all timely-received questions and requests for change and, if reasonable and
appropriate, will issue an addendum to clarify or modify this RFQ. Answers to vendor submitted questions
and other addenda will be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid
Opportunities; Current Bids; (Refer to RFQ 0026-082426) and on Bonfire no later than Wednesday, August
05, 2026 at 4:00 pm.
The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to
submit proposals in response to this invitation and will not be discriminated against on the grounds of race,
color, national origin, sex, age, or disability in consideration for an award.
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due consideration will be given
to the purchase of such products. If you are proposing any such products which qualify, please so indicate
in a cover sheet by item number and description. We are also conscious of energy use and encourage
vendors to propose products that are energy efficient.
All proposals are binding for ninety (90) days following the deadline for proposals, or until the effective
date of any binding resulting contract, whichever is later.
Proposals must be submitted in the format provided and address the items specified in this request. The
City may reject any or all of the proposals on any basis and without disclosure of a reason. The failure to
make such a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful
proposer against The City. The City reserves the right to waive any irregularities when the public interest
will be served thereby. The City also reserves the right to negotiate any change or amendment in any
proposal without soliciting further requests for proposals if the action is necessary for the best interest of
The City.
The City of Nashua will reject the proposal of any vendor who is presently debarred, declared ineligible or
excluded by any Federal department or agency, and reserves the right to reject the proposal of any
proposer who has previously failed to perform any contract properly for any purchaser, or to complete on
time, contracts of a similar nature, who is not in the position to perform the contract, or who has neglected
the payment of bills or otherwise disregarded its obligations to clients, purchasers, subcontractors, material
men, or employees.
The City is exempt of all taxes. All proposals must be FOB Nashua, NH. All vendors must comply with all
applicable Equal Employment Opportunity laws.
Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default
on the payment of taxes, licenses or other monies due the City. Therefore, this bid request is void as to
anyone who is in default on said payments.
Sincerely,
Amy Girard
City of Nashua
Purchasing Manager
girarda@nashuanh.gov
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

GENERAL REQUIREMENTS
A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:
* has the ability, capacity and skill to provide the goods or services required
* can provide the goods or services within the time frame specified
* has a satisfactory record of integrity, reputation, judgment and experience
* has sufficient financial resources to provide the goods or services
* has an ability to provide future maintenance and support as required
* providing the vendor has provided goods or services to the City, has developed a positive track
record with the City
B. The successful vendor will be required to provide the City with certificates of insurance for coverage as
listed below and endorsements affecting coverage required by the contract within ten (10) calendar
days after the City issues the notice of award. The City requires thirty (30) calendar days written notice
of cancellation or material change in coverage. The certificate and endorsements for each insurance
policy must be signed by a person authorized by the insurer and who is licensed by the State of New
Hampshire. General Liability, Employer's Liability and Auto Liability policies must name the City of
Nashua as an additional insured and reflect on the certificate of insurance:
* General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000
aggregate
* $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-
owned and hired vehicles)
* Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000
* Professional Liability: $1,000,000
All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-
A, "Workers' Compensation".
* Vendor shall ensure that its activities and activities of its employees are in strict compliance
with all applicable federal, state and local statutes, ordinances, regulations and rules, and permit
requirements including without limitation, the Federal OSHA of 1970, as amended and the
standards and regulations issued hereunder, and all other statues, ordinances, regulations, rules,
standards and requirements of common law in relation to industrial hygiene and safety, and the
protection of health and the environment.
The City of Nashua would like to emphasize the importance of construction work zone safety. The
City of Nashua has adopted the provisions of the Manual on Uniform Traffic Control Devices
(MUTCD) for work zone safety. Unless otherwise indicated in this contract, the contract shall follow
the requirements of the MUTCD at all roadway construction work zones.
C. The City also reserves the right to negotiate any change or amendment in any proposal without
soliciting further proposals if the action is necessary for the best interest of the City.
D. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall
begin performance upon receipt of an executed contract and a valid purchase order issued from the
City.
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure
to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any
unsuccessful vendor against the City.
F. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final
terms and conditions between the City and the successful vendors prior to the Contract Award. A draft
contract is attached (Appendix A).
G. The vendor shall meet all requirements of the Americans with Disabilities Act.
H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or
subcontractors.
I. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents
submitted in response to this request, including financial information, are considered public
information and will be made available to the public upon request, unless specifically exempted under
the law.
J. Any vendor submitting a proposal may appeal a pending award prior to award by the City. The
appellant must:
a. Submit a written protest to the City's Purchasing Manager within five (5) business days after
the proposal opening.
b. Describe, in the written protest, the issues to be addressed on appeal
c. Post, with the written protest, a bond with a surety meeting the requirements of General
Condition 5.02 authorized to do business in this state or submit other security in a form
approved by the City who will hold the bond or security until a determination is made on the
appeal.
d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant's
bid, up to a maximum bond or other security amount of $250,000.00.
e. Not seek any type of judicial intervention until the City has rendered its final decision on the
protest.
The City will stop award actions until after the City's Purchasing Manager has responded in writing to
the protest. If the appellant is not satisfied with the response, the appellant may then protest to the
Board of Aldermen, who will render a final decision for the City. No award protests will be heard by
the Board of Aldermen unless vendor has followed the appeal process.
If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant.
If the appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by
the City because of the unsuccessful appeal.
The City is not liable for any costs, expenses, attorney's fees, loss of income, or other damages
sustained by the appellant in a proposal appeal process.
K. The City assumes no liability for the payment of costs and expenses incurred by any vendor in
responding to this request. All proposals become sole property of The City. This is not a contract and
shall not be interpreted as such but rather serves as an instrument through which proposals are
solicited.
PROPOSAL PROCESS & RESPONSE
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

The RFQ response should be fully self-contained, concise, and display clearly and accurately the capabilities,
knowledge, experience, and capacity of the vendor to meet the requirements of the project and the
proposals. Vendors are encouraged to utilize methods they consider appropriate in communicating the
required information. At a minimum, this will include submission of the information requested below:
A. Vendor description and project team
a. Vendor firm name, business, address, website address and contact information
b. Year established, number of employees, office locations, etc.
c. Vendor firm specialties: list your firms area(s) of expertise
d. Identify a project manager and all key project personnel and provide their direct contact
information. No key staff member will be reassigned without written approval by the City.
e. Identify minority or women owned business status if applicable.
B. Proposal Sheets
Completed proposal sheets must be submitted on vendors company letterhead utilizing the format
provided in Bid Sheet and must include:
a. Proposal Form
b. Qualifications Statement
c. References: include at least 3 professional references (business name, contact, email
address & phone number). References may be contacted as part of our preliminary
proposal review to assist project committee in assessing vendor qualifications. Current
City of Nashua personnel and elected officials shall not be used as references.
d. City Projects: Provide a list of project awards vendor has received from the City of Nashua
in the past 5 years. Please include project detail, City department and City project lead.
e. The Scope of Work section of the proposal should explain the Scope of Work as understood
by the vendor and detail the approach, activities and work products. Your proposal shall
also include and identify suggested revisions and improvements to the Scope of Work that
might benefit the project either in efficiency or financially.
f. Proposals should be inclusive of all costs necessary to execute this project.
g. Any additional information that the vendor considers pertinent for consideration should
be included in a separate section of the proposals. The City solicits a statement about why
the vendor feels its approach would be the most cost effective to the City.
C. General Submission Requirements
a. Responses to this RFQ shall be submitted on 8.5 inch by 11 inch sheets.
b. If submitting via paper, responses shall be bound.
c. Pages will use one inch minimum margins and font size shall be eleven points (minimum)
and should be double-side printed.
d. There is no page limit, however it is noted that relevance and brevity shall be considered
during evaluation of the submittals.
PROPOSAL REVIEW/EVALUATION
Proposals shall be evaluated by specific criteria set forth in this RFQ. All proposals considered responsive
shall be evaluated for completeness of data provided, support for all claims made, and the overall approach
taken. The objective is to select a vendor, through the outlined evaluation process, whose proposal is
judged to be in the best interest of the City.
A. INITIAL REVIEW-SUBMITTED PROPOSALS
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

All proposals will be initially evaluated to determine if they meet the mandatory requirements.
1) The proposal must have been received on or before the specified deadline.
2) The proposal must be complete, in the required format, and comply with all the material
requirements of this RFQ.
3) Vendors must provide references as outlined.
Failure to meet these requirements may result in a rejected proposal. No proposal shall be rejected,
however, if it contains a minor irregularity, defect, or variation, if the irregularity, defect, or variation is
considered by the City to be immaterial or inconsequential. In such cases, the vendor will be notified of the
deficiency and given an opportunity to correct the irregularity, defect, or variation, or the City may elect to
waive the deficiency and accept the proposal.
B. CRITERIA FOR SELECTION
All proposals received from vendors will be reviewed and evaluated by a committee of qualified personnel.
This committee will recommend for selection the proposal which most closely meets the requirements of
the RFQ and is the most advantageous to the City. The City of Nashua is not bound to accept the lowest
priced proposal if that proposal is not in the best interest of the City as determined by the City. The City
reserves the right to accept or reject any and/or all offers, to waive any and/or all formalities, to clarify any
discrepancies in the proposal and to award a contract in the best interest of the City.
Contract(s) will be awarded based on a competitive selection of proposals received. A review committee
comprised of city stakeholders will be conveyed to evaluate the proposals and provide a recommendation.
Below are specifics as to how the proposals are weighed for decision making purposes.
1) Qualifications and experience of project team
2) Past performance and service on similar projects and responses from client references
3) Proposed Project Completion Dates
4) Overall quality of Submission
5) Total cost proposed
6) Classification as a disadvantaged business enterprise
These criteria will be used to evaluate, rate, and rank the proposals received. The City may choose to
interview the top three respondents following ranking or immediately select a vendor from the proposals
submitted.
Criteria
Qualifications and Experience:
* Respondent must demonstrate adequate experience in the following areas: qualification,
general experience and technical competence of the project team
* Experience with similar type/size project
* Feedback from References with projects similar in size & scope
* Expertise and resources that can perform the necessary tasks required to deliver results.
* Proposer must provide information that demonstrates they possess the technical expertise
that is required for this scope of work
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

Overall Impression of Submission
* Organization, clarity, conciseness and thoroughness.
* Approach to the scope of services and statement of works
* Proposed project schedule
Additional Considerations (applicable only when not in conflict with state or federal guidelines)
* Qualification as a DBE
* Use of Environmentally sound products in the proposed solution
Cost as presented in Bid Schedule.
ADDITIONAL CONSIDERATIONS:
The vendor selected shall be expected to comply with all applicable federal and state laws in performance
of services. The consideration of all proposals and subsequent selection of the successful vendors shall be
made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin.
Services provided by the successful vendor shall be rendered through a Standard Contractor Contract,
which has been included (Appendix A).
Respondent vendors must identify any exceptions or objections it has to the City's sample Standard Form
of Agreement, General Conditions, Supplementary Conditions documents.
The City may from time to time revise the above listed documents. The City will not accept or entertain
any exceptions or objections to the above listed documents at any time after proposal submittal except
and only to the extent the City subsequently makes a material change to a substantive provision of the
above listed terms and conditions.
The submission must declare that it is made without collusion with any other person or entity submitting a
proposal pursuant to this RFQ
Disclosure of any potential conflict or statement that there are none to the best knowledge of the
vendor(s). Also, vendor(s) should state its intention to conform to the no conflict provisions of the RFQ .
Prospective applicants who have any questions regarding this opportunity may contact:
Amy Girard | Purchasing Manager
City of Nashua | Administrative Services Division
229 Main Street | Nashua, NH 03060
Email: purchasing@nashuanh.gov Ph: 603-589-3332
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

APPENDIX A:
CONTRACT FOR PROFESSIONAL SERVICES
TITLE
A CONTRACT BETWEEN
THE CITY OF NASHUA, 229 MAIN STREET, CITY HALL, NASHUA, NH 03060
AND
and its successors, transferees and assignees (together "Professional")
NAME AND TITLE OF PROFESSIONAL
ADDRESS OF PROFESSIONAL
WHEREAS, the City of Nashua, a political subdivision of the State of New Hampshire, from
time to time requires the services of a Professional; and
WHEREAS, it is deemed that the services of a Professional herein specified are both
necessary and desirable and in the best interests of the City of Nashua; and
WHEREAS, Professional represents they are duly qualified, equipped, staffed, ready, willing
and able to perform and render the services hereinafter described;
NOW, THEREFORE, in consideration of the agreements herein made, the parties mutually
agree as follows:
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233

1. DOCUMENTS INCORPORATED. The following exhibits are by this reference incorporated herein and
are made part of this contract:
Exhibit A--General Conditions for Contracts
Exhibit B--Scope of Services, Contract Time, Fee Schedule
The Contract represents the entire and integrated agreement between the parties and
supersedes prior negotiations, proposals, representations or agreements, either written or oral.
Any other documents which are not listed in this Article are not part of the Contract.
In the event of a conflict between the terms of the Proposal and the terms of this Agreement, a
written change order and/or fully executed City of Nashua Purchase Order, the terms of this
Agreement, the written change order or the fully executed City of Nashua Purchase Order shall
control over the terms of the Proposal.
2. WORK TO BE PERFORMED Except as otherwise provided in this contract, Professional shall
furnish all services, equipment, and materials and shall perform all operations necessary and
required to carry out and perform in accordance with the terms and conditions of the contract the
work described.
DESCRIPTION OF WORK:
3. PERIOD OF PERFORMANCE. Professional shall perform and complete all work by
which date shall only be altered by mutually approved written agreement to extend the
period of performance or by termination in accordance with the terms of the contract.
Professional shall begin performance upon receipt of an Executed Contract and a valid Purchase
Order issued from the City of Nashua.
RFQ 0026-082426
229 Main Street * Nashua, New Hampshire 03061 * Phone (603) 589-3330 * Fax (603) 589-3233