IFB 26-BVUTS Vacant Unit Turnaround Services

Location:	Illinois
Posted:	Jul 16, 2026
Due:	Jul 21, 2026
Agency:	East St. Louis Housing Authority
Type of Government:	State & Local
Category:	49 - Maintenance and Repair Shop Equipment R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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IFB NUMBER:

IFB 26-BVUTS

Date of Issuance: June 17, 2026

Vacant Unit Turnaround Services

Sealed bids will be accepted at the Housing Authority of the City of East St. Louis (ESLHA),

Contracts Department. Bids shall be placed in the drop box located at 700 North 20th Street,

East St. Louis, IL 62205 on or before July 17, 2026 at 3:00 p.m. Bid can also be submitted

through DEMANDSTAR by registering at demandstar.com/registration. Bids will be publicly

opened and recorded immediately thereafter in ESLHA’s conference room and by video

conference via Zoom.

Pre-Bid Meeting will be held July 02, 2026, at 10:00 a.m. at the above-mentioned location.

Join Zoom Meeting

https://us02web.zoom.us/j/81494709713?pwd=awegrtVOlZAO0G8FqU1RaNsbxaVMKJ.1

Meeting ID: 814 9470 9713

Passcode: 290985

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Bid Opening will be held July 17, 2026, at 3:00 p.m. CST in person at The Housing Authority of

the City of East St. Louis located at 700 North 20th Street, East St. Louis, IL 62205 and by

Join Zoom Meeting

https://us02web.zoom.us/j/83730130041?pwd=z1mlCDUa05zD5FRlFCbr55DJ8abP4R.1

Meeting ID: 837 3013 0041

Passcode: 439901

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Table of Contents:

IFB NUMBER:

IFB 26-BVUTS

Date of Issuance: June 17, 2026

Section I - Introduction

Scope of Work

HA’s Reservation of Rights

Bid Filing Instructions

General Requirements

Administrative Requirements

Section 3, MBE/WBE/DBE

Affirmative Action Contractors Agreement

Section II - Attachments

• Checklist

• Bid Form

• HUD 5369 B Instructions to Offerors

• HUD 5369-C Representation and Certifications

• HUD 5370-C Section I General Conditions for Non-

Construction Contracts

• HUD 5370-C Section II General Conditions for Non-

Construction Contracts

• Bidder's Qualifications Form

• Debarment Certification

• Non-Collusive Affidavit

• Section 3 Self-Certification Form

• Davis Bacon Wage Rates

• Maintenance Wage Job Descriptions

VACANT UNIT TURNAROUND SERVICES

IFB 26-BVUTS

SECTION 1

1.0 INTRODUCTION

The Housing Authority of the City of East St. Louis (ESLHA) provides public affordable

housing and related services to eligible low-income families of East St. Louis, IL. ESLHA is

primarily funded by the U.S. Department of Housing and Urban Development (“HUD”), and

develops, maintains and manages low-rent public housing. ESLHA currently manages over

1,600 units of public housing. ESLHA is requesting bids for Vacant Unit Preparation/Unit

Turnaround Service at various locations throughout the agency. A brief summary scope of

work is presented below.

1.1 SCOPE OF WORK

SCOPE OF WORK (SOW)/PROJECT DESCRIPTION

Property Manager or designee shall provide a comprehensive scope of work to be priced by the

qualified contractor(s). Using the bid pricing sheet submitted by the Contractor(s), Contractor(s)

shall abide by the pricing agreement for the duration of the one-year contract period. Task orders

shall be offered to the qualified responsive and responsible bidder(s) conforming to the instructions

of the IFB. If for any reason a selected contractor cannot undertake an assignment within

reasonable time, or fails to complete an assignment in a timely manner, the next qualified

contractor may be used. Contractors are expected to have sufficient manpower to undertake

multiple assignments; however, the ESLHA has the right to award Task Orders to more than one

contractor working simultaneously at different units.

The Contractor shall honor any task order received, unless the task order (or orders) is returned to

the ESLHA Property Manager within two (2) days after issuance, with written notice stating the

Contractor’s intent not to provide the services called for, and the reasons thereof. Upon receiving

this notice, ESLHA may pursue and acquire the services from the other contractor(s). Repeated

refusal or inability to undertake assignments will void contract agreement(s).

Work shall be performed only as authorized by Task Orders issued in accordance with the

ESLHA’s Work Request. The contractor shall furnish ESLHA services specified in the scope to

the exact quantity and pricing designated by the Task Order. No other work shall be done, except

with the specific and written permission of the Authority.

ESLHA intends to create a “pool” of Contractors to provide Vacancy Unit Turnaround Services.

The Pool will consist of various Contractors which will be available on an as-needed basis to

provide Cleaning, Maintenance, and Painting Services. The actual number of Pool participants

chosen will depend on the number of awardees selected.

Contractors selected to participate in the Pool will be assigned work at the discretion of ESLHA

based on quality of work, availability, manpower and timeliness, and will serve in the Pool for a

period of one (1) year with the option, at ESLHA’s sole discretion to extend the contract an

additional four (4) one-year (1 yr.) period for a maximum total of five (5) years. All contractors

IFB 26-BVUTS 1

VACANT UNIT TURNAROUND SERVICES

IFB 26-BVUTS

may not be selected for the extended year options. This decision may be solely based on the

contractor’s performance. ESLHA will attempt to match each assignment to the Pool Participant

best suited for a given task, i.e. (when ESLHA has a need for minor renovations a contractor with

proven experience in renovations may be selected over a contractor that has little renovation

experience). Selection as a participant of the Pool is not a guarantee of the type or number of

tasks for which a participant may be selected.

Pool Participant(s) are not expected to have expertise in all areas in which ESLHA may need

assistance. Rather, it is intended that the Pool be balanced, consisting of Participants with as

broad a range of expertise as possible in particular areas. Pool Participants may be asked to

perform some or all of the tasks described in the Scope of Services. Time is of the essence with

regard to Pool Participants’ availability for and performance of the assignments.

If a Pool Participant is selected to perform one or more projects, work assignments or tasks,

ESLHA will formally request the Pool Participant to perform work by executing a task order.

The Contractor will be notified by the Property Manager or designee of when a unit is ready for

turnover. The staff will provide the scope of work to the contractor before work is to begin and

schedule a unit inspection walk thru to go over scope for needed estimate. Once the written

estimate is received and accepted, the contractor will be notified. Contractor is to start the unit

turnaround no later than the very next day of receiving a work permit and must complete the unit

within ten (10) calendar days which includes completing a punch list and final acceptance. The

task orders may be issued at any time during the term of the Contract and the assignment of work

projects will be made solely at the discretion of ESLHA. A Contractor’s Performance

Evaluation form will be completed upon completion of each unit.

ESLHA seeks a formal response from Contactors as to qualification and experiences to perform

assignments within the scope of Services. Contractors selected by ESLHA for the pool will be

required to follow ESLHA procedures as specified in this IFB, the Contract and subsequent task

orders.

1.2 EXCERPTS FROM TASK ORDER PROCEDURES

(a) Any services to be furnished under this contract shall be ordered by issuance of Task

Order Requests by authorized personnel. ESLHA will provide a list of persons

authorized to issue such requests.

(b) Task orders may be issued after receipt of all required contract documents and issuance

of Notice to Proceed.

except as modified by signed agreement of both parties.

(d) A Task Order is considered “issued” when the Authority delivers the request by mail,

fax, in person or e-mail and the contractor signs and returns the order before work starts

with written estimate for approval. All Task Orders shall be in writing and assigned a

Task Order number. Verbal requests/approvals are not allowable.

IFB 26-BVUTS 2

VACANT UNIT TURNAROUND SERVICES

IFB 26-BVUTS

1.3 GENERAL PERSONNEL PRACTICES

A. Contractor shall have in its employ, or under its control, sufficient qualified and

competent personnel to perform work promptly and in accordance with the Task Order

Request.

B. Contractor shall employ skilled workers as outlined in the task to which they are

assigned to perform work for this contract.

C. Contractor’s employees shall follow all applicable safety standards including operating

all equipment in conformance with the manufacturer’s operating instructions and in

compliance with OSHA standards and requirements.

D. Company uniform or shirts with company name displayed shall be worn at all times.

Badges (contractor or ESLHA provided) are acceptable in lieu of uniforms and shall be

worn at all times while on ESLHA premises.

E. Smoking, use of or under the influence of alcohol or drugs are prohibited in ESLHA

units. ESLHA is a smoke free and drug free workplace.

F. Workers must act appropriately and professionally at all times. Offensive language,

gestures or actions, while in buildings or on HA property, are not acceptable. ESLHA

may require the Contractor not to assign an employee ESLHA deems incompetent,

careless, insubordinate, or otherwise objectionable to work on this contract.

G. Contractor’s personnel must immediately notify ESLHA’s Property Manager of any safety

issue, both potential and realized, and including bodily injury or property damage.

H. Precaution must be exercised at all times for the protection of people (including

Authority employees, guests and the firm’s employees).

I. Periodic inspection of work practices may be made by the ESLHA to ensure safety

operational tasks.

1.4 KEYS AND ACCESS

Contractor shall be provided with access keys for each unit scheduled for service and understands

the importance of keeping the keys in a secure place at all times. Contractor shall be responsible

for the unit/key and shall return to the Authority upon completion. Loss of keys may result in

action against the Contractor to recoup losses from ESLHA, including costs for lock change or

re-keying, etc. DUPLICATION OF KEYS IS STRICTLY PROHIBITED.

1.5 PROPERTY DAMAGE

A. If the Contractor, Contractor’s employees, sub-contractor(s) or Contractor’s personnel or

affiliate damages material, equipment or appurtenance of ESLHA’s, the cost of repair or

replacement shall be charged to the Contractor. Items covered by this provision include,

IFB 26-BVUTS 3

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
IFB 26-BVUTS Vacant Unit Turnaround Services	June 17, 2026 2:00 PM	July 21, 2026 3:00 PM

IFB 26-BVUTS Vacant Unit Turnaround Services

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