Police User Fee Parking Fines and Cost Recovery Study
| Location: | Washington |
|---|---|
| Posted: | Aug 10, 2026 |
| Due: | Aug 28, 2026 |
| Agency: | City of Redmond |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 10913-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 10913-26
|
| Bid Title: |
Police User Fee Parking Fines and Cost Recovery Study
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
RFP 10913-26
Request for Proposals
Police User Fee, Parking Fines, and Cost Recovery Study
The City is soliciting proposals from qualified firms to conduct a comprehensive Police Department
cost of service, fee, and infraction fine study, evaluating the existing Police Department fees and
parking-related infraction fines, determining current cost of service where applicable, and provide
defensible recommendations for updated fee and fine structures.
Posting Date: August 10, 2026
Questions Due Date: August 19, 2026
Proposals Due: August 28, 2026, at 2:00PM (PST)
The City of Redmond, Washington (the “City”) requests interested parties to submit proposals for the above
referenced Request for Proposals (RFP).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Today, the City has
about 77,000 residents and 99,000 jobs and by 2050, it is expected to have 152,000 residents and 131,000
jobs. The City is interested in contracting with qualified consulting firms to conduct a comprehensive Police
Department Cost of Service, Fee, and Infraction Fine Study.
Scope of Work
Consultant will evaluate existing Police Department fees and parking-related infraction fines, determine
current cost of service where applicable, and provide defensible recommendations for updated fee and
fine structures.
The study will address administrative, permitting, enforcement, and records-related services, as well as
parking and traffic-related infraction fines issued under City authority.
It is important to note that Police Department parking permit fees and parking citation fines have not been
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comprehensively adjusted since 2009. As a result, these rates are significantly overdue for review to ensure
they reflect current service delivery costs, enforcement practices, peer jurisdiction standards, and policy
objectives.
The consultant shall provide a transparent, data-driven, and defensible methodology to support
recommended updates.
The complete Scope of Work for this project is included as Attachment A.
Term
The City intends to enter into an agreement from October 2026 – January 2027 with no option for renewal.
Please provide a work schedule with your proposal to allow for adequate notification and staff scheduling
during the performance of this work. The work schedule is to include all proposed major milestones. Actual
work schedule shall be confirmed at the time of order placement.
Proposed Timeline
The following table outlines the anticipated schedule for this RFP process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
RFP Announced
Questions Due
Proposals Due
Evaluation of Proposals
Interviews (optional at City discretion)
Consultant Selected
Contract Negotiation
City Council Approval (if required)
Main Task Order Timeframe
Date
August 10, 2026
August 19, 2026
August 28, 2026
August 31 – September 9, 2026
September 2026
September 2026
September 2026
October 2026
October 2026 – January 2027
Proposal Due Date/Time
2:00PM (local time) on Friday, August 28, 2026. The City must receive proposals no later than said date
and time.
Proposal Submittal Procedures
City of Redmond now utilizes Docusign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this RFP on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted proposals no later than said date and time.
Responses received after such time will be returned unopened. By submitting a proposal, respondents
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acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Response Requirements & Format
All costs for developing a response to this RFP are the obligation of the respondent and are not
chargeable to the City. The respondent must bear all costs associated with the preparation of the
submittal and of any oral presentation requested by the City. All responses and accompanying
documentation will become property of the City and will not be returned. Proposals may be withdrawn at
any time prior to the published close date, provided notification is received in writing to the below listed
City agent(s). Proposals cannot be withdrawn after the published close date.
Proposals must include all information requested and meet all specifications and requirements outlined
in this RFP. The following submittals must be part of your proposal; if any are not included, your proposal
may be judged as non-responsive. A committee will evaluate the submitted proposals. During the
evaluation process, the City reserves the right to request additional information or clarification from firms
responding to this RFP.
A complete response will include:
1. Executive Summary & Project Understanding – Summarize your proposal and include your firm’s
qualifications and contact information.
2. Project Approach – Explain your strategy for assisting the City in advancing its goals and priorities.
3. Qualifications – Identify your firm’s current personnel with their respective qualifications and relevant
experiences (limit to no more than one page per person). Team member qualifications and roles,
particularly Lead Consultant qualifications, are important. Please include Professional Registration or
Licensure in the State of Washington, where appropriate.
4. Organizational chart of firm.
5. References – Include a list of references, with contact information, of at least three (3) current or
recent, similar projects, within the last three (3) years. Municipal references are preferred. The City
reserves the right to contact references without prior notification.
6. Work Samples – Provide at least two (2) work samples of documents you have produced that are
similar to the documents your firm would provide under this contract. Work samples do not count
against page limit.
7. Cost – Provide a price estimate for the tasks identified in the Scope of Work. Price estimate may
include number of hours, hourly rate of all named team members, and total cost of each task. Any
expenses that are to be included as part of your proposal must be listed as separate line items and
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must include both the total anticipated expenses to be claimed and nature of the expenses (such as:
office supplies, lodging, meals, etc.).
8. Describe your project management approach.
9. Describe your method for project reporting.
10. Describe your strategy for proposed public involvement/notification.
11. Proposals must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly authorized to
legally bind the person, partnership, company, or corporation submitting the proposal. A
corporation must indicate place and date of incorporation.
12. Provide a statement to the effect that you understand and agree to obtain a City of Redmond
business license as a requirement for performing these services. If your place of business is not
located within the City limits, but you or your agents will be physically coming into the City to
conduct business, call on clients, or provide services, you will need a Redmond business license. A
City business license application can be found at: http://www.redmond.gov/BusinessLicense.
13. Provide a statement indicating the number of calendar days the proposal shall be valid (the City’s
minimum number of days is 60).
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
Selection and Award
All interested parties are requested to provide a response containing all required elements herein to the
City by the deadline given. A selection committee will review and evaluate all proposals, with the intention
of selecting a Consultant who provides a proposal that, in the opinion of the City, provides the best value
(receives the highest score, as determined by the evaluation criteria listed below). If the selection
committee so chooses, respondents may be invited for an interview to supplement their submission.
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Evaluation Criteria
Proposed Fees/Cost. Unless noted otherwise, cost will be evaluated by
using the formula: (Lowest Bid/Bid Evaluated) x total points available for
scoring.
Qualifications – show a comprehensive organizational chart (or similar
explanation of team member roles and responsibilities), including
summaries of key team members. Team member qualifications,
particularly those of Lead Consultant, are important.
Relevant Project Experience – demonstrate Consultant/team experience
with relevant projects similar in scope and size. Emphasis is placed on
both the Lead Consultant’s experience and on the number of
months/years the same consultant team/staff has worked together.
Project Understanding – demonstrate project understanding, including
how the team plans to address challenges unique to this project.
Project Approach – develop a project-specific approach to managing
and delivering this project.
TOTAL
Weight
30
20
20
15
15
100 pts
During evaluation, the City may consider the following:
• References – history of errors and omissions via reference checks
• Quality of previous performance
• Ability to meet contract deadlines
• Staff availability for the project
• Responsiveness to solicitation requirements
• Compliance with statutes and rules relating to contracts or services
• Strength and stability of the firm
The City reserves the right to reject any or all proposals and to waive any irregularities or information in the
evaluation process. The final decision is at the City’s sole discretion and respondents to this request have no
appeal rights or procedures guaranteed to them.
The City reserves the right to re-evaluate firms who were not originally short-listed at any time before the
determination of a finalist is made. Upon notification of an intent to award, the City reserves the right to limit
the period of contract development to thirty (30) days, after which time project award may be rescinded.
The City has the option not to award a contract at the end of this process.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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